Akiflow vs Taskade

Connecteam

Microsoft To Do

Asana

An all-in-one employee app that's both powerful, affordable and easy to use, especially for the mobile workforce.

Microsoft To Do is a daily planner app that allows users to manage and share daily to-do lists, add due dates, set reminders, and more. It is accessible via mobile apps on iOS, Android, and Windows 10 as well as on the web. Microsoft To Do can integrate with Outlook Tasks for easier task management all in one place.

Asana Starter Plan provides growing teams with project management tools to track progress and meet deadlines. The plan includes workflow automation features, custom project templates, forms for standardized work requests, and rules for routine task management. It also offers visualization tools like Gantt and timeline views, plus AI-powered features for status updates and project organization.

Akiflow is a tasks and calendars productivity application, which enables users to capture tasks from multiple sources, process fast with shortcuts like plan and snooze, and increase focus and personal organization.

Access Controls/Permissions

Activity Dashboard

Activity Tracking

Alerts/Notifications

Assignment Management

Calendar Management

Chat/Messaging

Collaboration Tools

Commenting/Notes

Customizable Templates

Database Creation

Data Import/Export

Document Management

Drag & Drop

Email Management

Office Suite

Prioritization

Productivity Tools

Progress Tracking

Project Management

Project Planning

Project Tracking

Real-Time Notifications

Real-Time Updates

Reminders

Reporting & Statistics

Scheduling

Search/Filter

Secure Data Storage

Single Sign On

Tagging

Task Editing

Task Management

Task Progress Tracking

Task Scheduling

Task Tagging

Third-Party Integrations

To-Do List

Workflow Management

The Akiflow integrations most frequently cited by reviewers are: Google Calendar (a scheduling product rated 4.8 out of 5 for its integration with Akiflow), Slack (a team communication product, 4.7), and Gmail (an email management product, 4.7).

Integrations

By industry, Akiflow reviewers are most commonly professionals in information technology and services (17%). The most frequent use case for Akiflow cited by reviewers is productivity (83%).

Proprietary

Akiflow

Web-based

Windows

Android

iPhone

ClickUp

Notion

monday.com

Todoist

Trello

Monthly

Yearly

Event Templates: It’s currently missing the ability to create templates for events, which would significantly speed up the creation of recurring but non-identical appointments.

Administrator

I enjoy the ease of scheduling reoccurring tasks for the months ahead, the color coding for tasks and how it helps tie my schedule together in my brain.

Firm Administrator and HR Director

I love how it connects with the platforms I use heavily and allows me to centralize my task management in an efficient way. And being able to talk details to Aki is great.

C-suite

There is much that can be improved in terms of defining tasks, and I would like to have more capabilities for the integrations with Slack and similar tools (for example pushing new tasks from Akiflow directly).

Data Scientist

i like the fact that i can integrate more than 1 google calendars and more than 1 note taking tools into the app.

Director of Operations

They're not SOCII compliant which means, unfortunately, I'm unable to integrate some of my clients' calendars.

Enterprise Accounts

I use it daily for calendaring, in which it shines when I am attempting to schedule meetings across time zones, when I'm sharing my availability, when I'm managing my tasks.

Data Engineer

Currently, it is not possible to customise meetings created via Akiflow. When creating a zoom meeting it will have the most strict security settings, such as await lobby and disabling participants to share screen.

Psychotherapist

I used to manage my time randomly, procrastinating tasks and forgetting a lot of not urgent (but important) things to do. With Akiflow I started considering my week as a clear, defined itinerary with no more deviations or bumps on the road. Plus, I really like how deep you can go in organising your tasks, using different layers of control on them (tags, projects...).

Also, depending on how you define tasks, they get visible (or not) in the main calendar, which means that you will only rely on the main inobx, making most of the other features less valuable.

Sales Manager

Many "extra" features are nice like time slots, stats and the share availability (it's like calendly, but integrated with all my calendars)

I wanted something that could give me mindfulness when planning but also be able to handle the multiple roles that I juggle at work and home.

Instead of checking in multiple project management tools for tasks, it puts them in one spot and checks them off in the pm tool when you're done.

integrate functionality to map iphone's action button to the akiflow's voice chat

Associate

Analytics tracking is only based only on tasks, and doesnt count events (which is the most part of my calendar).

Data scientist

Slack saves could have a pop up that allows you to add planning info, like when you create a Polly.

There is a need for manual adjustment in time slots instead of the syste.

Super easy, she answered all the questions I had and then showed me some other things I wasn't aware the software could do.

Daily planning task and good calendar integration and visualization is the best from all the tools I've researched.

Contracts and Commercial Coordinator

It also allows me to go as zoomed in or out as I want.

Self Employed

The unified inbox, and general task management structure are extremely helpful

Partner

The timeblocking features are amazing and the way work gets visualized is also user friendly.

Accountant

I felt unsupported by the company and have only had bad interactions with team members - when I've been able to get a hold of them, which is extremely difficult.

I'd also like a "save" button when I'm updating a task.

Head of Production

It's well designed to organise my calendar more efficiently.

A special shout-out goes to Cecile from the support team: her assistance was fast, extremely friendly, and genuinely helpful.

The thing I liked the most about Akiflow is the fact that it helped me visualise and taking control of my time during the week.

Chief Technology Officer

The ease of scheduling tasks and getting notifications when my meetings and activities are about to start.

Student

The chat with Aki feature does not always do what you ask it to.

Not applicable

I use Apple calendar when I’m trying to schedule something in the future and that’s frustrating

Director of Programs

Interface, scheduling link, and slack channel for useful tip and support

Marketer

Also, it's a bit annoying that the Mac app updates and restarts multiple times a day.

I can schedule meetings from there and share my availability.

VP Product

Allows me to bring in all my tasks and schedule them on my calendar, With ease and productivity in mind.

the visibility setting for events is also great.

I like that Akiflow has a lot of integrations (I hope the list will grow), "Share Availability" functionality and time-blocking feature.

It really helped me keep track of to-dos that otherwise would have been lost.

Sr. Campaign Operations Consultant

Though it's not a deal breaker, I'd like to have a timer for each task that I work on.

Would like AI scheduling for tasks to plan out my day.

Data Analyst

Really easy to create tasks, categorise them into projects, and plan my day and week.

Senior Enterprise Account Executive

It solves every problem I've ever had related to task/time management - absolutely incredible.

Founder

I like to use it as a task manager and calendar.

I find the visuals calming and pretty intuitive.

Analytics Engineer

As far as I'm aware, I can only get Notion tasks to flow into Akiflow but not the other way around.

Project Coordinator

Akiflow really helped me in getting organised better.

Head of Developer Relations

For instance, it connects with gmail, slack, trello, notion, etc... so I can collect my tasks wherever they are created.

Oh, I absolutely love the ability to integrate with so many applications and so snappily, so quickly.

Akiflow pulls everything together to see the full picture of your day.

I love the stats and daily shutdown ritual to plan the next day.

Calendar and Task Management

Task Creation

User Interface

Customer Support

Time Blocking

Focus

Security and Access Control

Freelancers

Small Business

Trello is a project management tool that helps teams organize and manage their tasks. It caters to a range of industries and teams, from marketing to engineering. Trello's simple and intuitive interface makes it easy for any team to get started and stay on top of their work.

Jira

Jira is project tracking software that helps every team collaborate to plan, track, and release work by breaking down big ideas into achievable steps. Jira offers features like task organization, work alignment to goals, customizable workflows, and real-time data insights to optimize outcomes.

Automate 700+ tasks across marketing, sales, support, HR, startups, and agencies. Generate streamlined workflows, spark creative ideas, automate tasks, and chat with Al in every project. Embrace the future of productivity with Taskade, the Al-powered workspace for modern teams.

Deadline Management

Gantt/Timeline View

Mobile Access

Project Templates

Recurring Tasks

Spreadsheet View

Sub-Task Management

Task Board View

Task Import

Time Tracking

Taskade

iPad

Linux

Chromebook

Free

Business

Ultimate

it worked as advertised for the task I was attempting.

Marketing Manager

The ability to work on tasks simultaneously, leave comments, and have discussions in real-time fosters efficient teamwork and keeps everyone on the same page.

Owner

My only gripe is that the gpt 4 has weird defaults that tend to only give high pevel overviews or summaries and snippets. Whenever I try and get something useful and tangible it fights with me or refuses.

It gives you the option to take an overall look at your tasks in multiple views which is just the best thing for someone with an obsessive mind like mine.

Consultant

From mindmaps to meeting notes and everything in between, Taskade is the project management tool that keeps you organized.

I love that Taskade is available for all devices, making it seamless to continue my work no matter what device is available.

Freelance Product Consultant

The interface feels like a notebook, it's easy to document status meetings and small team management tasks.

Ai generated actions like summarisation or research has no reference sources.

IT Business Analyst

I also love the large selection of templates, which is continuously updated based on feedback, and a very active community, the app is also constantly updated based on community requests.

Moving big areas of text/task is not possible

web developer

we can checked the task, that is useful to track the task

It is loaded with fearures and it very easy to use.

The AI functionalities are extended on a monthly basis, and they are good.

Automation Developer

Easy task management sofware With Ai & Checklists .

I wish they would add a similar feature for note-taking and share it publically as Notion or Nimbus Note does. If this comes around, it's the one tool to rule them all.

Founder & CEO

It improves my speed of work as I can read among the list of tasks faster if the important text pops out.

Assistant Professor

I think, the location-based reminders should be included in future versions and the number of pre-reminder alerts should be increased.

Finance Manager

Taskade has made all operations coordinated, and there are no discouragements.

Systems Developer

It also allows you to share your boards with other team members and assign tasks to them.

Akiflow vs Taskade Comparison (2026)

Akiflow

Taskade

Overview

Video & Screenshots

Pricing

User reviews

Key features

Integrations

Alternatives