DocuWare vs M-Files

Microsoft SharePoint

Revver

MasterControl Quality Excellence

Laserfiche

OnBase

Compare DocuWare and M-Files based on features, pricing, verified reviews, integrations & more on GetApp. Find out which software is best for your business in 2026.

Laserfiche is an AI-powered document management and process automation platform designed to centralize content, automate workflows, and simplify compliance for organizations.

SharePoint is a collaboration & content management platform which can be used to build portals, collaboration sites, & also content management sites

Automate & integrate the management and control of documents, business processes & records using one application

DocuWare is a document management system for transferring paper-based and digital assets into collective quantifiable resources.

Access Controls/Permissions

Activity Tracking

Alerts/Notifications

Approval Process Control

Archiving & Retention

Asset Lifecycle Management

Audit Trail

Authentication

Business Process Automation

Collaboration Tools

Commenting/Notes

Compliance Management

Compliance Tracking

Configurable Workflow

Content Management

Content Publishing Options

Customizable Forms

Customizable Templates

Data Capture and Transfer

Data Import/Export

Data Security

Digital Asset Management

Digital Signature

Document Automation

Document Capture

Document Classification

Document Generation

Document Management

Document Review

Document Storage

Document Templates

Drag & Drop

Electronic Forms

Electronic Signature

Email Management

File Conversion

File Management

File Recovery

File Sharing

File Transfer

Filtering

Forms Automation

Forms Creation & Design

Forms Management

Full Text Search

Graphical Workflow Editor

Indexing

Information Governance

Metadata Management

Mobile Access

Multi-Language

Offline Access

Optical Character Recognition

Process Modeling & Designing

Process/Workflow Automation

Real-Time Data

Role-Based Permissions

Rules-Based Workflow

Search/Filter

Secure Data Storage

Single Sign On

SSL Security

Tagging

Task Management

Template Management

Third-Party Integrations

Version Control

Web Forms

Workflow Configuration

Workflow Management

DocuWare

Android

Linux

Web-based

Windows

iPad

iPhone

Customs Specialist

Some bugs in the task assigning process is the defect i identified in this software, i have some troubles with this function.

Year on year the software has improved and now represents simply amazing value for money. We looked at many systems closely but DocuWare proved to offer the best functionality vs cost.

The experience have been good, we started to work with DocuWare on June 2018, and during the pandemic time when we had been working at home it help us a lot and it was more easy for us.

ERP Consultant

This is very customizable for each business based o  their requirements. Also the ability of Docuware to integrate with DB's is amazing and to pull and push data based on your configuration.

Marketing Coordinator

It's ease of use is the largest PRO. We have our entire shop (35+people) using the software and the fact it is so user friendly is simply excellent.

Chief Administrator 

Ease of learning and use made it easy for even veteran employees to become invested in the product. We couldn't be more pleased.

CONTROLLER

I think is a good platfrom and it repsonds quick. The landing pages and tools are good.

VP, Business Process & Data Solutions

We've found that better vendor relationships support better customer service. The breadth of features has also allowed us to improve information flow with our customers.

Sr. Post Producer

I love how DocuWare is able to pull info from scans and PDFs and save everything in an easily searchable archive.

It makes it super approachable to scan a bunch of documents and find the specific information I'm looking for quickly. It's extremely easy to use and I found it to be very intuitive.

Business Consultant

It is very pleasant and an easy to use software.

Docuware has been a great experience for our Company.

Finance Manager

Our Return on Investment was achieved in less than one year, but we saw immediate improvement in our customer service with our new ability to quickly place orders and address issues that may arise.

Applications Developer

The one thing I think is missing (and this has been recorded) is that the "fat" client has been removed from the software. As an administrator, I made frequent use of the fat client.

System Administrator

DocuWare is easy to configure and provides state-of-the-art functionality that improves data capture, utilization, integration, and distribution.

Executive Assistant

As stated, once you figured out what you needed to do to complete the transaction, it was fine.

Data analyst

Not optimized for any devices sometimes look odd.

Accounting Staff

In order to get results when performing a search you have to search the name of the document exactly as it was recorded. This can be difficult when looking for something that you stored months ago.

DocuWare screenshot: DocuWare document trays

DocuWare screenshot: DocuWare invoice

DocuWare screenshot: DocuWare storage

DocuWare screenshot: DocuWare manage document

DocuWare screenshot: DocuWare searches

Large Enterprises

Mid Size Business

Non Profit

Public Administrations

Small Business

Box is a content cloud and AI-enabled platform that enables businesses to securely manage, collaborate on, and automate workflows for their content. It offers end-to-end data protection, seamless collaboration both internally and externally, and AI-powered features to extract insights from unstructured data and streamline critical business processes.

MasterControl is a quality management software (QMS) solution widely used in the life sciences industry, supporting compliance and efficiency for companies of all sizes. The platform provides integrated tools for managing audits, training, documents, and quality events, enhanced by data analytics and artificial intelligence (AI) capabilities. It is designed to help organizations streamline decision-making, accelerate product development, and maintain regulatory compliance.

Revver automates document-centric work and enables document-work collaboration. It is built for financial service organizations, insurance companies, and back-office departments across many industries, including healthcare, manufacturing, social care, IT, and many others.

M-Files is a mobile-based and context-first document management system that uses metadata-driven architecture, workflow automation, and AI to improve visibility, compliance, and efficiency.

Activity Dashboard

Audit Management

Buy Side (Suppliers)

CMS Integration

Completion Tracking

Contract Drafting

Contract/License Management

Data Visualization

Encryption

For Legal Professionals

Policy Management

Pre-built Templates

Q&A Management

Real Time Synchronization

Regulatory Intelligence Feeds

Regulatory Reporting

Reminders

Renewal Management

Reporting & Statistics

Reporting/Analytics

Rights Management

Risk Management

Sell Side (Customers)

Team Collaboration

Templates

M-Files

Associate Executive Director

I liked M-Files because of the ability to organize company files in a secure location. I used M-Files to fully store my Tax program in my previous position, and loved everything about it.

Account Manager

The setup for workflows is amazing and easy to do. It uses a graphical interface that is fun to experiment with but at the same time powerful and highly customizable.

Support Manager

It will be the best money you spend and will save you the cost is saved searching in weeks.

Our ability to integrated it seamlessly with our Matter Management products has made it especially easy to use.

Senior Software Development Engineer

Moreover, it also enables me to edit and format my documents according to my wish and desire and also helps me in managing dozens of documents with full ease.

Recruitment Executive

Perfectly developed product with so many useful features.

Web Developer

An Impressive and Intuitive Document Management Solution - M-Files.

Civil Engineer

It creates synchronization problems in places where the internet connection is not reliable and there may be version problems.

Senior Data Engineer

Overall, my experience with M-Files software has been good.

Engineer

What I dislike about the M-Files is User interface quite diffuclt to get used. They need to impove as well.

Joint md

Overall good, worth taking the time to fully define before implementing, technical support good but sales support can be slow to respond.

And extremely promt and helpful customer support.

R&D Engineer

Also you does not find files sometimes because you need to put keywords but you may forgotten.

This solution suits every type of organization whatever their size and resources will be.

Director

M-Files provides anew normal: Staff can securely access the correct information instantly from anywhere. This is a total paradigm shift for any company and the time and cost savings are incredible.

Sales Manager

We solved the archiving and documents sorting problem, but for the price tag  we had to give up using it.

Senior Systems Engineer 

User can tag favorite files and search based on multiple file attributes or tags. Server setup (Window 2012 or higher) is straightforward with the option of M-Files database or Microsoft SQL server.

Systems Analyst

After multiple meetings, we decided on M-Files as it provided the easiest integration into our current system, and increased our security control for all documents within our company.

DocuWare vs M-Files Comparison (2026)

DocuWare

M-Files

Overview

Video & Screenshots

Pricing

User reviews

Key features

Integrations

Alternatives