Evernote Teams vs Backlog

Microsoft OneNote

Notion

monday.com AI Work Platform

Microsoft OneNote is a free cloud-based digital note taking app that allows users to create and organize meeting notes, journal entries, lab results and more. Users can take that notes are then instantly converted into digital text for improved organization and less retyping. The product offers deep search functionality for all notes stored in its database and allows users to store and organize audio recordings in a searchable format. OneNote also comes Microsoft 365 integration.

Notion is a project and workflow management solution that helps businesses streamline operations related to goal setting, status tracking, lead management, and more on a centralized platform. It enables users to utilize the drag-and-drop interface to organize, rearrange, and develop ideas or plans.

monday.com is the AI Work Platform where people and agents operate as one team - with shared cross-department context, enterprise-grade trust, and an easy-to-use interface built for adoption at scale.


We had multiple issues with the software not working properly and decided to discontinue - the billing was not canceled and customer service stopped responding.

Evernote helps you capture and manage ideas, projects, memories, and to-do lists in a single place. Write notes, attach documents, scan images, take voice memos, or clip from the web to organize everything from big projects to personal moments. With Evernote, you can focus on what matters.

Access Controls/Permissions

Alerts/Notifications

Annotations

Audio Recording

Brainstorming

Collaboration Tools

Commenting/Notes

Communication Management

Content Management

Content Scan

Customizable Templates

Dashboard

Data Import/Export

Document Classification

Document Management

Document Storage

File Sharing

Full Text Search

Handwriting Recognition

Idea Management

Meeting Notes

Mobile Access

Mobile App

Multi-Device Support

Multiple Projects

Notes Management

Offline Access

Productivity Tools

Progress Tracking

Projections

Project Management

Project Planning

Project Planning/Scheduling

Project Tracking

Reminders

Reporting/Analytics

Reporting/Project Tracking

Reporting & Statistics

Resource Management

Search/Filter

Single Sign On

Tagging

Task Editing

Task Management

Task Progress Tracking

Task Scheduling

Task Tagging

Team Collaboration

Team Management

Templates

To-Do List

Version Control

Visualization

Wiki

Reviews for Evernote Teams come from a wide variety of industries, including Information Technology and Services (11% of reviewers), Computer Software (10%), and Marketing and Advertising (7%). The most frequent use case for Evernote Teams cited by reviewers is note-taking (64% of reviewers).

Users and use cases

Some reviewers find Evernote Teams' free version useful for basic needs, and they appreciate flexible subscription tiers and occasional discounts. However, users report restrictive free features, steep upgrade costs, and expensive paid plans, especially for small teams.

Value for money

The Evernote Teams integrations most frequently cited by reviewers are: Google Drive (a cloud storage product rated 4.8 out of 5 for its integration with Evernote Teams), Google Calendar (a scheduling product, 4.5), and Gmail (an email management product, 4.5).

Integrations

Evernote Teams is a note-taking tool with key features that include notes management, task progress tracking, multi-device support, commenting on notes, and more.

Evernote Teams

Web-based

iPhone

Android

Windows

iPad

Google Docs

OneDrive

Google Keep

Trello

Microsoft To Do

Notejoy

Zoho Notebook

Microsoft Teams

Dropbox Paper

Todoist

Fusebase

Zoom Workplace

Google Workspace

Basic

Slow and unhelpful support

Some users have reported poor experiences with Evernote Teams' customer support, including long wait times and unhelpful support staff.

49% of reviewers feel negative about Evernote’s customer support. Some users report slow response times, unresolved issues, and difficulty reaching support staff. Reviewers mention that technical support can be impersonal, scripted, or unhelpful, and that follow-up on billing or technical problems is often delayed. Many users express disappointment with the lack of proactive assistance and limited support options, especially when facing urgent or complex issues. Some say this lack of reliable support affects their trust in the service.

Complex and cluttered navigation

NATIONAL SCHOOL FEEDING PROGRAM FACILITATOR 

There were limited options for customizing the interface and the features that were available could be confusing to navigate and use.

45% of reviewers feel negative about Evernote’s navigation. Some users find the interface cluttered, overwhelming, or inconsistent across devices, leading to a steep learning curve. Reviewers indicate that frequent interface changes, confusing menu layouts, and limited customization options make it difficult to find features or organize content efficiently. Many mention that the desktop app can be resource-intensive and slow, while the mobile app sometimes lacks intuitive controls. Users say these navigation challenges hinder productivity and ease of use.

Frequent bugs and glitches

Occasionally, for reasons of poor internet connection and other issues related to integration between systems, one or another note ends up being duplicated, which takes time to understand what happened and eliminate duplication, but it is common. when using a lot of environments with multiple installations.

65% of reviewers feel negative about Evernote’s bugs and issues. Some users report frequent crashes, slow performance, and syncing problems, especially on mobile devices or with poor internet connections. Reviewers mention persistent technical glitches, such as duplicated notes, laggy interfaces, and trouble loading files or saving updates. They say these issues disrupt workflows and can lead to lost time or data. Many users express frustration with unresolved bugs that linger across updates, and some note that simultaneous editing can cause version conflicts.

Limited text formatting tools

Game tester

Limited formatting: Evernote's formatting options are limited compared to other note-taking apps, which may be a drawback for users who prefer rich text formatting.

38% of reviewers feel negative about Evernote’s text formatting options. Some users report frustration with the lack of advanced formatting features, such as custom fonts, color coding, or multi-level lists. Reviewers mention that copying and pasting text from other sources often results in formatting issues, and that editing or customizing text can be cumbersome. Many say the platform lacks flexibility for organizing complex notes, and that formatting inconsistencies between devices or exported files create additional challenges.

Restrictive and costly pricing

50% of reviewers feel negative about Evernote’s pricing. Some users say the free plan is too limited, restricting device sync and essential features, which forces them to upgrade. Reviewers indicate that premium plans are expensive compared to alternatives, and the cost can be prohibitive for individuals or small businesses. Many mention frustration with frequent upgrade prompts, limited storage on free accounts, and the paywall for offline access or advanced integrations. Users feel the value of paid tiers does not always justify the expense.

Robust note tracking features

it has everything I needed in an organizing software, Management, notes and multiple people can track progress together.

94% of reviewers feel positive about Evernote’s note tracking abilities. Some users say they rely on tagging systems, templates, and to-do lists to monitor tasks, meetings, and project milestones. Reviewers appreciate the ability to track progress, deadlines, and feedback across devices, making it easier to stay organized. They mention that features like voice memos, checkboxes, and cloud syncing help them keep tabs on important information for both personal and business use. Many users value how the platform supports tracking notes, research, and daily activities.

Comprehensive project management

Cloud engineer

I appreciate its Shared workspaces, task management, and real-time editing facilitate teamwork and project management, Powerful search, flexible organization, and offline access help manage information effectively.

Digital Artist

Project planning and tracking: Evernote Teams provides a range of tools for planning and tracking projects, including the ability to create to-do lists, set deadlines, and track progress.

95% of reviewers feel positive about Evernote’s project management capabilities. Some reviewers find it useful for tracking progress, assigning tasks, and managing deadlines within teams. Users indicate that customizable templates, shared workspaces, and integration with other tools help them plan, brainstorm, and execute projects efficiently. They say the platform’s flexibility allows them to structure workflows, organize project documentation, and collaborate in real time, which saves time and improves productivity. Many appreciate the ability to manage multiple projects and keep all related materials in one place.

Effective team collaboration

Deployment Engineer

Evernote Teams offers a flexible and efficient platform for teams to capture ideas, organize information, and collaborate effectively, ultimately enhancing productivity and workflow efficiency.

92% of reviewers feel positive about Evernote’s team collaboration tools. Some users report that real-time editing, shared workspaces, and task assignment features help teams stay organized and productive. Reviewers appreciate integrations with platforms like Slack and Google Drive, which streamline workflows and communication. They find that centralized information, permission controls, and cloud-based access make it easier to collaborate across departments or remote teams. Many users highlight the value of being able to capture, organize, and share ideas together, boosting overall team efficiency.

Real Estate Law Clerk

I also appreciate that Evernote allows attaching PDFs, images, and audio files, which makes it feel more versatile than a paper notebook.

Marketing Manager

I like the shared notebook feature and I also like the Evernote Web Clipper extension, it helps in capturing screenshots and webpages.

Legal Associate

very versatile in organizing notes and case details the capability to sync notes across devices, the note editor is both functional and simple plus it allows notes to contain various media content.

Data Analyst

My team uses Evernote Team for a year now: our projects consists mostly of creating specific dashboards for different departments within the company. As these are rather complex dashboards, with lots of KPIs and specific metrics, there is a lot of research and documentation work that is linked to the creation of such dashboard.

It’s best suited for users who want a simple, digital notebook, but those seeking project management or advanced productivity features may find it limited.

Supervisor, Field Research

It allows me to differentiate between work, personal and research content, so I can jump to the right one without burning time searching.

Although at the company level we have a dedicated storage solution (Box), Evernote Teams is perfect for smaller teams of 5-8 people.

Overall, Evernote Teams is used as a central repository of our knowledge, while Spaces allow us to navigate between projects and access/re-use related files.

Senior research fellow

Sometimes syncing is slow, often when I try to sync large attachments my PDF notes or voice files will go into sync pending for a few minutes.

Operations Manager

I have to manually scroll through Evernote Teams to view my old notes mostly when files have not been opened for a long period.

Superivisor

Features such as voice notes , attaching images, especially handwritten notes makes it easier for dictation.

Administrative

This product meets our excpectations and we simply overjoyed by its centralization features in the workplace, like sharing notes, documents and files becomes easy.

Owner

It was solid, worked pretty well until their unbelievable manner of them deciding to raise their subscriptions and made it practically impossible to cancel.

Software Developer

It also provides co-editing in real-time and we can link notes to each others.

Freelance Writer

So the note-taking options are pretty good, I get text formatting and images for free but also audio clips as well.

Chief Medical Officer

With clear labels and notebooks I use Evernote to separate work, personal and research projects to help make retrieval simple.

Sometimes when I’m in places without internet, I can’t get all my notes and that disrupts my workflow in key moments.

Kids Director

I use Evernote mostly for external purposes in my role of coaching as well as note-taking with other team projects.

You can’t easily assign different access levels (view, edit, comment) per user per notebook.

IT Engineer

Sometimes the search feature on Evernote does not recognize tagged attachments or handwriting on photos.

Evernote Teams is an excellent tool for collecting notes as well on working and projects collaboration.

While it have some basic features of task management like adding tasks and reminders but not more than that.

Business Analyst

It's good as I am using it into my day to day life, also their AI features is very good to use, and hopping search  and filter options improvement in nearest future

Designer

One of the key strengths of Evernote Teams is its cross-platform compatibility, allowing users to access their information from various devices and platforms, including web browsers, desktop computers, and mobile devices.

Development Leader II

It provided a clear path to what was needed to be done, and gave me a path to complete my tasks without getting confused.  

Software developer

The task management feature is particularly helpful, allowing us to assign tasks to team members, set due dates, and track our progress.

Research 

As a project manager is a really helpful tool, to allocate tasks to the work group and to know what task everyone is working on, so they can make any  suggestion and work together on the same project in real-time, It's been really helpful in scheduling and keep track of the new tasks

Evernote Teams offers powerful search capabilities, allowing users to quickly find the information they need within their notes and documents.

Ad Free Marketing Specialist

The platform's intuitive design and cross-device synchronization make it an essential tool for managing personal and professional projects efficiently.

Civil engineer

Collaboration features is very unique and fast, i can share my documents with my team member easily.

Tutor and Content Designer

Notes and the way to look at past history and catalogue by date created was great as well

Client Project Manager

Evernote is a great tool to enhance productivity by taking call notes, creating to-do lists, and helps you with being organized.

Lawyer

The search function is great, the syncing across devices also works well.

The ability to share notebooks and notes ensures that all team members are on the same page, facilitating seamless collaboration.

bachelor

From organizing shared notes to implementing joint tasks, this tool has facilitated communication and efficient project management at multiple levels.

It can also become a little cluttered when juggling multiple notebooks or tasks.

Business development manager

Evernote Teams elevates my marketing workflow with seamless note collaboration, task management, and robust organization.

IT Support

The least liked aspect of Evernote Teams is the potential for overwhelming alerts/notifications, which can disrupt focus and reduce efficiency if not managed properly.

Tasks and calendar integration were seamless and what was most impressive and used most regularly.

It is best for teams looking for affordable note-taking and collaboration tool.

Developer

The tagging system and search functionality allow users to quickly locate information, regardless of its format or when it was created.

Engineer

The subscription price might be a bit high for smaller teams or individual users.

Licensed Therapist 

These notes can then be sent to each other within the team which help delegate tasks and track progress of each member when working on a project.

administrator 

I liked that were can keep track of our tasks, mark them completed or incomplete, write our notes for the day and share notes with others.

Interface could sometimes feel a little janky, and I thought the team spaces were not the strongest part of this.

Digital Communications Director

The formatting can also come across as somewhat barebones compared to Notion or Google Docs.

Assistant Manager

Search works great, can pull up old notes or shared sketches real quick.

Creative Manager

Evernote Teams has transformed the way we manage projects by offering an intuitive platform for document management and task scheduling.

Evernote Teams vs Backlog Comparison (2026)

Evernote Teams

Backlog

Overview

Video & Screenshots

Pricing

User reviews

Key features

Integrations

Alternatives