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Google Workspace vs Microsoft Teams Comparison

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Overview

G Suite and Microsoft Teams come from two of the biggest technology companies, Google and Microsoft. Both products are big names in the collaboration software market, have huge user bases, and are highly rated by users. But the similarities mostly end there.


The glaring difference is that G Suite is an application suite, whereas Microsoft Teams is a software tool. And, while Microsoft Teams is purely focused on collaboration, G Suite focuses on multiple business needs, collaboration being one of them.


Despite these clear differences, choosing one over the other is not that easy. To help you make a decision, we’ve done a parallel comparison of the two products.

Category Leaders
Category Leaders
  • Platforms supported
  • Web-based
  • iPhone app
  • Android app
  • Windows Phone app
  • Typical customers
  • Freelancers
  • Small businesses
  • Mid size businesses
  • Large enterprises
  • Customer support
  • Phone
  • Online
  • Knowledge base
  • Video tutorials
  • Platforms supported
  • Web-based
  • iPhone app
  • Android app
  • Windows Phone app
  • Typical customers
  • Freelancers
  • Small businesses
  • Mid size businesses
  • Large enterprises
  • Customer support
  • Phone
  • Online
  • Knowledge base
  • Video tutorials

Video & Screenshots

Pricing

The Basic version of G Suite costs $6 per user, per month*, whereas the Business and Enterprise versions are priced at $12 and $25 per user, per month, respectively. By default, all G Suite plans start with a 14-day free trial during which up to 10 users can explore all the features of G Suite, including business email and cloud storage.


G Suite’s Basic plan is free for nonprofits and schools. These users simply need to opt for the Education or Nonprofits edition.


*Each version can be billed either monthly or annually. If you sign up for monthly billing, you’re billed per user, whereas with annual billing, you’re billed per license purchased. If you wish to cancel your monthly subscription, you’ll be charged only for the service you’ve already used. But if you cancel your annual subscription, you’ll be charged for the entire year.


Microsoft Teams is available either as a free product or as part of Microsoft’s application suites (Microsoft 365 Business Basic, Microsoft 365 Business Standard, and Office 365 E3). If you don’t already have a Microsoft Office 365 subscription, you can try the free version of Teams. This option can be helpful for small businesses, freelancers, or small teams within an organization.


Each plan can be billed either annually or monthly; annual subscriptions are available at discounted prices and are usually cheaper than monthly plans.

Starting from

$

6

/momonth
  • Free trial available
  • No credit card required
  • Free account
  • Subscription based

Starting from

$

5

/momonth
  • Free trial available
  • No credit card required
  • Free account
  • Subscription based

User reviews

Both G Suite and Microsoft Teams have high overall ratings. Users have rated G Suite higher than Teams on ease of use, value for money, functionality, and likelihood to recommend.


Both products share a similar user base distribution (based on user reviews on GetApp), though their respective proportions vary. G Suite’s reviewers are predominantly small businesses (76%), followed by large and midsize businesses (13% and 11%, respectively). Whereas, roughly half of Microsoft Teams’ reviewers are small businesses (46%), while large and midsize businesses make up the remainder (34% and 19% respectively).


Percentage figures have been rounded off. They may exceed or might not add up to a complete 100%.

5

4

3

2

1

8,098

2,254

433

61

69

  • Value for money
  • Ease of use
  • Features
  • Customer support
98%
would recommend this app

5

4

3

2

1

3,911

2,357

566

98

29

  • Value for money
  • Ease of use
  • Features
  • Customer support
95%
would recommend this app

Pros

Gsuite comes with a bunch of features that makes email user friendly, secure, and professional. It has great calendar, video conference, storage, and great synchronization with the smart phone.

DL

David L.

The best part is that it provides all the google tools like, docs, slides, sheets, meet, and many other in this one workspace. So, by this you can make your workspace more effective and productive.

Mia J.

G Suite is a very reliable, cost effective and easy to use product. I would recommend it to anyone and have recommended it to my friends.

AR

Anonymous Reviewer

Pros

Great integration with other working tools such as calendar, email. Great voice quality when calling.

AR

Anonymous Reviewer

Everything is extremely user friendly, with a nice graphical interface and all the other added integrated features are really a nice bonus too.

SE

Shandi E.

It has been pretty good. Kind of brought about by necessity because of COVID, but has made it easier to succeed as a team despite being distanced from one another.

TR

Tyler R.

Cons

At times when files are imported from external apps such as Microsoft 360 for example there are loss of formatting and data types which is inconvenient.

AR

Anonymous Reviewer

It seems that it has more potential if someone would have thought a bit more on usability. The worst part in Google products is the lack of support.

Ilan D.

For example, inserting code into a google doc is sometimes ugly and extremely inconvenient. I imagine there are other similar specialized use cases that should be added.

AR

Anonymous Reviewer

Cons

The most frustrating part is that teams can crash if there are too many people on at once.

SJ

Stephanie J.

When video is being used and when a different background is used and when the person moves it looks very fake and weird.

AJ

Ann J.

Threads can become confusing. Replies can get lost in larger messaging groups and conversations confused on the threads layout.

RB

Roddy B.

  • Vendor responds to reviews
  • Last review2 days ago
  • Vendor responds to reviews
  • Last review2 days ago

Key features

Both tools offer a long list of features: 79 for G Suite and 67 for Microsoft Teams. However, the right utility of a tool is not just about how many features it has. The relevance of the features to your business needs must always take precedence—if the features don’t complement your unique business requirements, even a best-in-class tool will prove ineffective.


Therefore, when shortlisting products based on features, keep their utility top of mind.


Both G Suite and Microsoft Teams offer a range of collaboration capabilities. Each supports video conferencing, instant messaging, calendar management, built-in security, collaborative workspace, unlimited storage, and file sharing.


Since G Suite is a productivity suite, it offers website building, cloud file storage, collaborative document editing and annotations, and application development in addition to the capabilities mentioned above.


On the other hand, in addition to the features mentioned above, Microsoft Teams supports functions that help users collaborate through Microsoft Office applications. Users can share, access, and collaborate through apps such as Microsoft Word, Microsoft PowerPoint, and Microsoft Excel.

  • Total features50
  • @mentions
  • API
  • Access Controls/Permissions
  • Active Directory Integration
  • Activity Dashboard
  • Activity Tracking
  • Agenda Management
  • Alerts/Notifications
  • Annotations
  • Application Management
  • Archiving & Retention
  • Assignment Management
  • Audio Capture
  • Audit Management
  • Authentication
  • Auto Framing
  • Automatic Backup
  • Automatic Transcription
  • Availability Indicator
  • CRM
  • Calendar Management
  • Calendar Sync
  • Call Routing
  • Call Transfer
  • Chat/Messaging
  • Collaboration Tools
  • Commenting/Notes
  • Communication Management
  • Compliance Management
  • Conferencing
  • Contact Management
  • Content Management
  • Customizable Branding
  • Customizable Templates
  • Data Import/Export
  • Data Synchronization
  • Desktop / Browser Sharing
  • Discussions / Forums
  • Document Management
  • Document Review
  • Document Storage
  • Document Templates
  • Drag & Drop
  • Electronic Signature
  • Email Management
  • Email Reminders
  • Event Management
  • Event Scheduling
  • File Management
  • File Sharing
  • File Transfer
  • For Small Businesses
  • Forms Management
  • Host Controls
  • Interaction Tracking
  • Internal Meetings
  • Live Chat
  • Meeting Management
  • Meeting Notes
  • Meeting Room Booking
  • Microsoft Outlook Integration
  • Mobile Access
  • Mobile Screen Sharing
  • Multi-Channel Communication
  • Multi-Participant Screen Sharing
  • Offline Access
  • On-Demand Webcasting
  • PBX
  • Personalization
  • Polls/Voting
  • Presentation Streaming
  • Presentation Tools
  • Presenter Control Management
  • Private Chat
  • Project Management
  • Project Planning
  • Projections
  • Real Time Editing
  • Real Time Notifications
  • Real Time Screen Sharing
  • Real-Time Chat
  • Real-time Updates
  • Recording
  • Remote Access/Control
  • Reporting & Statistics
  • Role-Based Permissions
  • SSL Security
  • Screen Capture
  • Screen Mirroring
  • Screen Recording
  • Screen Sharing
  • Search/Filter
  • Secure Data Storage
  • Single Sign On
  • Social Media Integration
  • Surveys & Feedback
  • Tagging
  • Targeted / Locked Screen Sharing
  • Task Management
  • Task Scheduling
  • Team Calendars
  • Template Management
  • Third Party Integrations
  • To-Do List
  • Two-Factor Authentication
  • Two-Way Audio & Video
  • User Management
  • User Profiles
  • Version Control
  • Video Conferencing
  • Video Layouts/Views
  • Video Support
  • Virtual Backgrounds
  • Workflow Management
  • Total features89
  • @mentions
  • API
  • Access Controls/Permissions
  • Active Directory Integration
  • Activity Dashboard
  • Activity Tracking
  • Agenda Management
  • Alerts/Notifications
  • Annotations
  • Application Management
  • Archiving & Retention
  • Assignment Management
  • Audio Capture
  • Audit Management
  • Authentication
  • Auto Framing
  • Automatic Backup
  • Automatic Transcription
  • Availability Indicator
  • CRM
  • Calendar Management
  • Calendar Sync
  • Call Routing
  • Call Transfer
  • Chat/Messaging
  • Collaboration Tools
  • Commenting/Notes
  • Communication Management
  • Compliance Management
  • Conferencing
  • Contact Management
  • Content Management
  • Customizable Branding
  • Customizable Templates
  • Data Import/Export
  • Data Synchronization
  • Desktop / Browser Sharing
  • Discussions / Forums
  • Document Management
  • Document Review
  • Document Storage
  • Document Templates
  • Drag & Drop
  • Electronic Signature
  • Email Management
  • Email Reminders
  • Event Management
  • Event Scheduling
  • File Management
  • File Sharing
  • File Transfer
  • For Small Businesses
  • Forms Management
  • Host Controls
  • Interaction Tracking
  • Internal Meetings
  • Live Chat
  • Meeting Management
  • Meeting Notes
  • Meeting Room Booking
  • Microsoft Outlook Integration
  • Mobile Access
  • Mobile Screen Sharing
  • Multi-Channel Communication
  • Multi-Participant Screen Sharing
  • Offline Access
  • On-Demand Webcasting
  • PBX
  • Personalization
  • Polls/Voting
  • Presentation Streaming
  • Presentation Tools
  • Presenter Control Management
  • Private Chat
  • Project Management
  • Project Planning
  • Projections
  • Real Time Editing
  • Real Time Notifications
  • Real Time Screen Sharing
  • Real-Time Chat
  • Real-time Updates
  • Recording
  • Remote Access/Control
  • Reporting & Statistics
  • Role-Based Permissions
  • SSL Security
  • Screen Capture
  • Screen Mirroring
  • Screen Recording
  • Screen Sharing
  • Search/Filter
  • Secure Data Storage
  • Single Sign On
  • Social Media Integration
  • Surveys & Feedback
  • Tagging
  • Targeted / Locked Screen Sharing
  • Task Management
  • Task Scheduling
  • Team Calendars
  • Template Management
  • Third Party Integrations
  • To-Do List
  • Two-Factor Authentication
  • Two-Way Audio & Video
  • User Management
  • User Profiles
  • Version Control
  • Video Conferencing
  • Video Layouts/Views
  • Video Support
  • Virtual Backgrounds
  • Workflow Management

Integrations

G Suite connects with more third-party tools (449) listed on GetApp than Microsoft Teams does (166).


However, both integrate with industry-leading tools such as MeisterTask, Zoom, and Zoho.

  • Total integrations504
  • Asana
  • Box
  • Dropbox Business
  • GitHub
  • Gmail
  • Google Calendar
  • Google Drive
  • Google Workspace
  • Jira
  • Microsoft 365
  • Microsoft Excel
  • Microsoft OneDrive
  • Microsoft Outlook
  • Microsoft Teams
  • Salesforce Sales Cloud
  • SharePoint
  • Slack
  • Trello
  • Zapier
  • Zendesk
  • Total integrations546
  • Asana
  • Box
  • Dropbox Business
  • GitHub
  • Gmail
  • Google Calendar
  • Google Drive
  • Google Workspace
  • Jira
  • Microsoft 365
  • Microsoft Excel
  • Microsoft OneDrive
  • Microsoft Outlook
  • Microsoft Teams
  • Salesforce Sales Cloud
  • SharePoint
  • Slack
  • Trello
  • Zapier
  • Zendesk

User reviews that mention these apps

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend6/10

Share this review:

Google Workspace logo

Google Workspace

Good Suite

Reviewed 2 years ago

I don't use all the apps in this suite but I enjoy using the ones that I do use.

Pros

I use Gmail for personal use. It is great software. I like that you can add multiple accounts onto it. It's great that it links to YouTube and other sites. It shows up on my phone making it accessible. I like Google Docs and Slides. It's really easy for multiple users to edit one file from multiple places. This is my favourite feature. Drive is great. Sometimes when I don't have space on my laptop, I saved my files on Google Drive. This makes my life easier.

Cons

Hangout Meet isn't as easy to use or as connective as Skype or Microsoft Teams. It also isn't as well known. Microsoft Outlook is more accessible and collaborative than Google Calendar.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend8/10

Share this review:

Microsoft Teams logo

Microsoft Teams

College Experience: Great in Theory, Adequate in Execution

Reviewed 4 months ago

Great for college settings and explicit multi-team organizations. However, Slack and Google Workspace are similarly viable options that could be considered based on the desire for video conferencing quality.

Pros

For the pandemic classroom setting, the ability to have classes/teams and channels was INCREDIBLE, as well as managed file systems that allowed for teachers to share resources and students to manage their file submissions in an easy manner.

Cons

Video quality was often poor, which is likely a function of compounded feature loading (f.e. having audio calls while collaborating on a DOCX file often lead to clipping and pronounced lagging).

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend6/10

Share this review:

Microsoft Teams logo

Microsoft Teams

This software has a lot of potential for strong collaboration, but I'm not sure its worth the price

Reviewed 25 days ago

So far, file sharing has been the most useful thing.

Pros

We've recently transitioned from Google Docs/Workspace to using teams for staff at my part time job. Ultimately, my favorite thing about it is the ability to file share and group edit documents in word, without having to download them from google or work in a google doc. Word/Excel, are more robust, and this saves steps.

Cons

The price seems like a lot for largely similar capabilities to what Google does for free.