Microsoft Planner vs Notion

Trello

Jira

monday.com

Evernote Teams

Airtable

Microsoft OneNote

Compare Microsoft Planner and Notion based on features, pricing, verified reviews, integrations & more on GetApp. Find out which software is best for your business in 2026.

Trello is a project management tool that helps teams organize and manage their tasks. It caters to a range of industries and teams, from marketing to engineering. Trello's simple and intuitive interface makes it easy for any team to get started and stay on top of their work.

Jira is project tracking software that helps every team collaborate to plan, track, and release work by breaking down big ideas into achievable steps. Jira offers features like task organization, work alignment to goals, customizable workflows, and real-time data insights to optimize outcomes.

monday.com is a cloud-based Work OS, where teams create workflow apps in minutes to run their processes, projects, and everyday work. Teams shape workflows and projects, code-free, with a platform that adapts to shifting needs, liberates teams from manual grunt work, and connects teams in a collaborative work space.

Microsoft Planner is a task planning and collaboration solution for teams which integrates with other Microsoft products including Outlook, OneDrive and OneNote

Access Controls/Permissions

Activity Dashboard

Activity Tracking

Agile Methodologies

Alerts/Notifications

Assignment Management

Charting

Collaboration Tools

Commenting/Notes

Configurable Workflow

Customizable Fields

Data Import/Export

Deadline Management

Document Storage

Drag & Drop

Email Management

File Management

Planning Tools

Prioritization

Progress Reports

Progress Tracking

Project Management

Project Planning

Project Tracking

Project Workflow

Real-Time Notifications

Real-Time Updates

Status Tracking

Tagging

Task Editing

Task Management

Task Planning

Task Progress Tracking

Task Scheduling

Task Tagging

To-Do List

Visual Workflow Management

Microsoft Planner

Android

Web-based

Windows

iPad

iPhone

Professional Liability Claims Representative at Sedgwick

It's great for keeping tasks organized and showing the progress via Kanban and many other viewpoints. Great for assigning projects and knowing who's working on them.

Senior Application Solution Analyst

Super simple to use and with a good range of functionality, Planner is a light project management tool that is an important part of the Office 365 suite.

UI UX Designer

Few features on content management: No text formatting, impossible to identify collaborators in the comment, no drag and drop for files, no preview for images.

Senior Human Resource Officer

I love that its customizable as I can assign cards and move them around as I please. The project management feature is very effective as I can set deadlines and monitor accordingly.

Managing Partner

With the right Microsoft 365 package, this is a great tool at a great price.

Director of Data Systems

I like that the system is accessible on any device. The design is straightforward to use and is moderately feature rich.

Instructor

Not only can you assign a task to a person(s), you can also sort them by buckets (or categories). We like to celebrate when all our "Buckets" are empty.

Chairman

Frequent issues with lost updates and such, especially on other browsers than Microsoft Edge.

I have really enjoyed using Planner for what it is - basic project and task management. Within the context of a team it ex excellent for Agile project management.

Application Designer

A good tool with a friendly and intuitive interface.

IM Manager

In the Windows environment, overall the integration is the best and, it allows me to fast-tracking my tasks and projects.

Freelancer

Microsoft Planner is a convenient and practical tool for task management especially for teams, not to mention that you can integrate it with its Microsoft 365, which is great.

Técnico Telecom

I love the planner because I can organize the team's daily tasks very quickly and efficiently.

There is a lack of way of dividing activities into steps and setting deadlines.

Channel Manager, Business Development

I still miss Microsoft's enterprise plan only because of this app.

The service is easily available as it's part of Office 365 subscriptions. It integrates fairly well with other Microsoft services and does fulfill the basic task management needs.

Microsoft Planner screenshot: Microsoft Planner allows users to attach files to tasks for collaboration

Microsoft Planner screenshot: Users can view charts of plan progress in Microsoft Planner, with color-coded task statuses

Microsoft Planner screenshot: Individual team members' task progress can also be viewed in Microsoft Planner

Microsoft Planner screenshot: Microsoft Planner allows users to comment on tasks and have discussions with their teammates

Microsoft Planner screenshot: The progress across multiple plans can be compared in Microsoft Planner

Microsoft Planner screenshot: Microsoft Planner's drag-and-drop interface allows users to assign team members to tasks and categorize tasks in buckets

Microsoft Planner screenshot: Multiple color-coded labels can be applied to tasks, allowing the grouping of tasks with common features, including locations, requirements, dependencies, and more

Microsoft Planner screenshot: Tasks can be given preview images in Microsoft Planner

Microsoft Planner screenshot: New Plan

Microsoft Planner screenshot: Status

Microsoft Planner screenshot: Advertising event

Microsoft Planner screenshot: Comments

Freelancers

Large Enterprises

Mid Size Business

Non Profit

Public Administrations

Small Business

Evernote helps you capture and manage ideas, projects, memories, and to-do lists in a single place. Write notes, attach documents, scan images, take voice memos, or clip from the web to organize everything from big projects to personal moments. With Evernote, you can focus on what matters.

Airtable is an AI-native platform for building enterprise-grade applications without code. The platform enables teams to create custom business workflows with embedded AI agents. Airtable combines relational databases, automation capabilities, and customizable interfaces to help organizations streamline operations across departments including marketing, product development, and finance.

Microsoft OneNote is a free cloud-based digital note taking app that allows users to create and organize meeting notes, journal entries, lab results and more. Users can take that notes are then instantly converted into digital text for improved organization and less retyping. The product offers deep search functionality for all notes stored in its database and allows users to store and organize audio recordings in a searchable format. OneNote also comes Microsoft 365 integration.

Notion is a project and workflow management solution that helps businesses streamline operations related to goal setting, status tracking, lead management, and more on a centralized platform. It enables users to utilize the drag-and-drop interface to organize, rearrange, and develop ideas or plans.

@mentions

Activity/News Feed

Annotations

Approval Process Control

Archiving & Retention

Brainstorming

Budget Management

Calendar Management

Catalog Management

Communication Management

Contact Management

Content Management

Customizable Dashboard

Customizable Templates

Dashboard

Document Capture

Document Classification

Document Generation

Document Management

File Recovery

File Sharing

For Small Businesses

Forecasting

Full Text Search

Gantt/Timeline View

Generative AI

Goal Setting/Tracking

Guest Access

Handwriting Recognition

Idea Management

Issue Management

Kanban Board

Knowledge Base Management

Knowledge Management

KPI Monitoring

Meeting Management

Meeting Notes

Milestone Tracking

Mobile Access

Mobile App

Monitoring

Multi-Device Support

Multi-Language

Multiple Projects

Natural Language Processing

No-Code

Notes Management

Offline Access

Performance Metrics

Portfolio Management

Project Planning/Scheduling

Project Templates

Projections

Real Time Editing

Reminders

Remote Access/Control

Reporting & Statistics

Reporting/Analytics

Reporting/Project Tracking

Requirements Management

Resource Management

Search

Search/Filter

Self Service Portal

Snippets

Spreadsheet View

Strategic Planning

Sub-Task Management

Task Board View

Task Import

Team Management

Notion

founder and brand development manager

I love the integrated templates that help me quickly launch new projects or tasks. Also I can easily integrate information coming from my computer, internet or other apps, It just an amazing idea.

Engineer

Organizing notes or dashboard is super easy and fun. The feature of creating a note into another note then linking it to a line in a note is really helpful and it helps you make wonder.

Account Manager

This is great for a shared list for people to have visibility on. It was great for our team to see what everyone was doing, add comments and notes to each other.

Customer Support Manager

Formatting and visually creating appealing notes are superb. Notion provides a huge variety of templates that you can immediately start using or customize it based on your needs.

Freelance Consultant

It's just a fantastic collaboration tool overall. It makes collaboration within small teams accessible, easy and fun.

Co-founder, CPO

Love how flexibility and powerful Notion really is. It’s great for documentation, collaboration, project planning, note taking and a lot more.

The care they put into the product is amazing, full of details. The community and templates, amazing.

Business Development

From lead-lists to workout-plans, all is stored in Notion. The customer service is very responsive and Notion is just fun to use.

Client Success Hero

I appreciate how visually appealing the app is and also how easy it is to take new apps and convert any kind of data into a note on here.

Owner

It is versatile, easy to use, a customizers heaven. Plus I have fell in love with the Icon stile, it is different from almost all other tools and bring a breath of fresh air.

Strategic Partnerships

The offline mode for Notion is frankly quite bad as you have to preload the pages when you have internet beforehand. Otherwise, your notes would be inaccessible.

Marketing Consultant

As an entrepreneur, Notion has been a dream come true for its knowledge management functionality and ease of use.

Microsoft Planner vs Notion Comparison (2026)

Microsoft Planner vs Notion Comparison (2026)

Microsoft Planner

Notion

Overview

Video & Screenshots

Pricing

User reviews

Key features

Integrations

Alternatives