Microsoft Planner vs Workstack

Trello

Jira

monday.com

Aptien

Morningmate

Inertia

Compare Microsoft Planner and Workstack based on features, pricing, verified reviews, integrations & more on GetApp. Find out which software is best for your business in 2026.

Trello is a project management tool that helps teams organize and manage their tasks. It caters to a range of industries and teams, from marketing to engineering. Trello's simple and intuitive interface makes it easy for any team to get started and stay on top of their work.

Jira is project tracking software that helps every team collaborate to plan, track, and release work by breaking down big ideas into achievable steps. Jira offers features like task organization, work alignment to goals, customizable workflows, and real-time data insights to optimize outcomes.

monday.com is a cloud-based Work OS, where teams create workflow apps in minutes to run their processes, projects, and everyday work. Teams shape workflows and projects, code-free, with a platform that adapts to shifting needs, liberates teams from manual grunt work, and connects teams in a collaborative work space.

Microsoft Planner is a task planning and collaboration solution for teams which integrates with other Microsoft products including Outlook, OneDrive and OneNote

Access Controls/Permissions

Activity Dashboard

Activity Tracking

Agile Methodologies

Alerts/Notifications

Assignment Management

Charting

Collaboration Tools

Commenting/Notes

Configurable Workflow

Customizable Fields

Data Import/Export

Deadline Management

Document Storage

Drag & Drop

Email Management

File Management

Planning Tools

Prioritization

Progress Reports

Progress Tracking

Project Management

Project Planning

Project Tracking

Project Workflow

Real-Time Notifications

Real-Time Updates

Status Tracking

Tagging

Task Editing

Task Management

Task Planning

Task Progress Tracking

Task Scheduling

Task Tagging

To-Do List

Visual Workflow Management

Microsoft Planner

Android

Web-based

Windows

iPad

iPhone

Professional Liability Claims Representative at Sedgwick

It's great for keeping tasks organized and showing the progress via Kanban and many other viewpoints. Great for assigning projects and knowing who's working on them.

Senior Application Solution Analyst

Super simple to use and with a good range of functionality, Planner is a light project management tool that is an important part of the Office 365 suite.

UI UX Designer

Few features on content management: No text formatting, impossible to identify collaborators in the comment, no drag and drop for files, no preview for images.

Senior Human Resource Officer

I love that its customizable as I can assign cards and move them around as I please. The project management feature is very effective as I can set deadlines and monitor accordingly.

Managing Partner

With the right Microsoft 365 package, this is a great tool at a great price.

Director of Data Systems

I like that the system is accessible on any device. The design is straightforward to use and is moderately feature rich.

Instructor

Not only can you assign a task to a person(s), you can also sort them by buckets (or categories). We like to celebrate when all our "Buckets" are empty.

Chairman

Frequent issues with lost updates and such, especially on other browsers than Microsoft Edge.

I have really enjoyed using Planner for what it is - basic project and task management. Within the context of a team it ex excellent for Agile project management.

Application Designer

A good tool with a friendly and intuitive interface.

IM Manager

In the Windows environment, overall the integration is the best and, it allows me to fast-tracking my tasks and projects.

Freelancer

Microsoft Planner is a convenient and practical tool for task management especially for teams, not to mention that you can integrate it with its Microsoft 365, which is great.

Técnico Telecom

I love the planner because I can organize the team's daily tasks very quickly and efficiently.

There is a lack of way of dividing activities into steps and setting deadlines.

Channel Manager, Business Development

I still miss Microsoft's enterprise plan only because of this app.

The service is easily available as it's part of Office 365 subscriptions. It integrates fairly well with other Microsoft services and does fulfill the basic task management needs.

Microsoft Planner screenshot: Microsoft Planner allows users to attach files to tasks for collaboration

Microsoft Planner screenshot: Users can view charts of plan progress in Microsoft Planner, with color-coded task statuses

Microsoft Planner screenshot: Individual team members' task progress can also be viewed in Microsoft Planner

Microsoft Planner screenshot: Microsoft Planner allows users to comment on tasks and have discussions with their teammates

Microsoft Planner screenshot: The progress across multiple plans can be compared in Microsoft Planner

Microsoft Planner screenshot: Microsoft Planner's drag-and-drop interface allows users to assign team members to tasks and categorize tasks in buckets

Microsoft Planner screenshot: Multiple color-coded labels can be applied to tasks, allowing the grouping of tasks with common features, including locations, requirements, dependencies, and more

Microsoft Planner screenshot: Tasks can be given preview images in Microsoft Planner

Microsoft Planner screenshot: New Plan

Microsoft Planner screenshot: Status

Microsoft Planner screenshot: Advertising event

Microsoft Planner screenshot: Comments

Freelancers

Large Enterprises

Mid Size Business

Non Profit

Public Administrations

Small Business

Experience seamless project management and task completion with Morningmate's comprehensive collaboration platform designed for teams of all sizes and types. This intuitive, all-encompassing platform enables you to take charge of projects and tasks effortlessly.

Aptien lets users manage relationships with employees, tasks, equipment, assets, contracts, projects, opportunities, share meeting minutes and other business management operations.

Inertia is a construction management software that helps businesses with project management, job site coordination, and compliance management. The platform enables managers to collaborate, track progress, and communicate across teams.

Workstack offers teams a project management solution, complete with features such as task lists, calendar & time tracking, to make handling project tasks easier

Budget Management

Calendar Management

Gantt/Timeline View

Issue Management

Project Planning/Scheduling

Reporting/Project Tracking

Resource Management

Third-Party Integrations

Time & Expense Tracking

Traditional Methodologies

Workstack

Project Manager

I liked many things about Workstack for managing my freelance design and editing projects. I love me a great project management tool that allows an easy way to track billable time.

Owner / Graphic Designer

We love how easy this is to use, how it integrates with basecamp and how much more organised we are with it. The fact it offers a free plan for up to two users is fantastic.

Business Unit Leader

It helps me monitoring all basecamp activity on my company. It's amazing to know where the work is concentrated and where is not, and allows me to have a quick decision process on what to do.

project manager

Need to refresh the page sometimes before making any changes, otherwise we risk to loose our modifications.

I like how Basecamp and Workstack integrate together seamlessly. It might be nice to have tasks available for 0.25 hour increments, rather than 0.5 hour minimum increments.

SEO Senior and Ecommerce Analyst

Ideal to have organized all the actions done and to be done for each project. The free plan is very good to be able to try it for a while until you convince yourself to buy it.

Art Director

It provides a great visual and is user friendly. I highly recommend Workstack.

The integration and ease of use is amazing, and it really transformed the way we work. As a manager, this tool is invaluable.

President & Founder

It really packs a good punch for the price. I love the idea that the interface offered me a quick overview of everything I had on my plate - I could easily see what needed my time and attention.

I like that I can track my time and see time spent on projects. It also helps me plan out my day and important tasks that need to be completed.

Workstack has great features, functions and a pretty interface.

Our #1 problem is slow loading. If you add more than a few profiles, it takes up to a couple of minutes to load the site.

Student

Made prioritizing tasks easy and allowed for everyone to know the tasks that they were supposed to accomplish.

It's an efficient dashboard to show what everyone on the team is doing. I have no real complaints, but my interaction has been superficial.

Marketing Manager

I've contacted the company about this and received no response.

Consultor SOA

Among other tools, one stands out where the budgets of the project can be established. As well as meetings and vacations.

Microsoft Planner vs Workstack Comparison (2026)

Microsoft Planner

Workstack

Overview

Video & Screenshots

Pricing

User reviews

Key features

Integrations

Alternatives