Zoho Notebook vs Notion

Trello

monday.com

Evernote Teams

Airtable

Microsoft OneNote

Coolfire Core

Compare Zoho Notebook and Notion based on features, pricing, verified reviews, integrations & more on GetApp. Find out which software is best for your business in 2026.

Microsoft OneNote is a free cloud-based digital note taking app that allows users to create and organize meeting notes, journal entries, lab results and more. Users can take that notes are then instantly converted into digital text for improved organization and less retyping. The product offers deep search functionality for all notes stored in its database and allows users to store and organize audio recordings in a searchable format. OneNote also comes Microsoft 365 integration.

Evernote helps you capture and manage ideas, projects, memories, and to-do lists in a single place. Write notes, attach documents, scan images, take voice memos, or clip from the web to organize everything from big projects to personal moments. With Evernote, you can focus on what matters.

Coolfire Core is a powerful software solution designed to help companies defeat operational chaos and streamline manual work. By simplifying work management inside and outside the organization, Coolfire Core enables businesses to get more done, optimize the bottom line, and improve overall customer satisfaction.

Zoho Notebook is an online note-taking application that helps you to organize everything that matters to you. It lets you create, aggregate, save, and share your important notes online. Move objects between pages and notebooks or export an entire book as an HTML page.

Access Controls/Permissions

Alerts/Notifications

Annotations

Audio Recording

Collaboration Tools

Compliance Tracking

Content Scan

Data Import/Export

Document Capture

Document Classification

Document Storage

Drag & Drop

File Sharing

Full Text Search

Handwriting Recognition

Meeting Notes

Notes Management

Productivity Tools

Reminders

Search/Filter

Task Editing

Task Management

Task Progress Tracking

Task Scheduling

Task Tagging

To-Do List

Version Control

Zoho Notebook

Android

Linux

Web-based

Windows

iPad

iPhone

Scientist

Zoho Notebook is a absolute gorgeous note-taking app, just one of the best out there. Zoho has an affordable price and beautiful design.

designer

If you don't need all the bells and whistles of  Word or Notes, this is the perfect solution for notes and it integrates with Evernote. Want a fun way to take notes or liven up a to do list.

Assistant Professor of Instruction

Zoho Notebook is missing a lot of extremely basic functionalities, many of which are related to its severely limited WYSIWYG editor.

Language Analyst

That is perhaps a major lacking feature. Also, lack of shortcuts, which is frustrating when I am working on multiple tabs and have to extract just tiny bits of info from each.

Computer engineer

The free plan is excellent, nothing is required, and the cloud storage option works great.

Computer Technician

Very user friendly and with Vibrant color  note pages and with very little  resource needed to install it to most platforms.

Business Process Analyst

I've had a pretty good experience with Zoho Notebook. It's handy when it comes to storing things like simple references, recipes, quick checklists, etc.

Self-Employed

I loved Zoho Notebook because of its easy accessibility. I can access my notes from anywhere in the world.

The free plan for Zoho Notebooks is perfect for any small team and has almost all the features that anyone would need.

Student 

This software is easy to use and definitely does the job of note-taking and other functions. Some features are really useful for everyday tasks such as reminders.

It doesn’t matter whether it’s my laptop or mobile phone, it can be accessed from anything. Besides, the checklist feature motivated me to do my tasks in time.

I also love the reminder options as it helped me to remain on track of my tasks.

Consultant

I like the accessibility through the web plugin and Zoho Mail Integration. The web plugin allows for image editing of screen shots aiding one's notes further.

Marketing Consultant, Owner and Chief Struggle Officer 

Let alone how remarkable it is compared to free or feemium products, it is free to use and still blows away the apps that cost money to use.

Digestive endoscopy

Notes are presented as cards, there is no possibility to have a list view which takes less space.

Administrative Assistant

It has cost me a lot as i will be missing the event or the task that i has planned.

Zoho Notebook screenshot: Zoho Notebook available notebooks

Zoho Notebook screenshot: Zoho Notebook to-do tasks

Zoho Notebook screenshot: Zoho Notebook list view

Zoho Notebook screenshot: Zoho Notebook note editing

Zoho Notebook screenshot: Zoho Notebook checklist

Zoho Notebook screenshot: Zoho Notebook pen tool

Zoho Notebook screenshot: Zoho Notebook audio note

Freelancers

Large Enterprises

Non Profit

Small Business

Trello is a project management tool that helps teams organize and manage their tasks. It caters to a range of industries and teams, from marketing to engineering. Trello's simple and intuitive interface makes it easy for any team to get started and stay on top of their work.

monday.com is a cloud-based Work OS, where teams create workflow apps in minutes to run their processes, projects, and everyday work. Teams shape workflows and projects, code-free, with a platform that adapts to shifting needs, liberates teams from manual grunt work, and connects teams in a collaborative work space.

Airtable is an AI-native platform for building enterprise-grade applications without code. The platform enables teams to create custom business workflows with embedded AI agents. Airtable combines relational databases, automation capabilities, and customizable interfaces to help organizations streamline operations across departments including marketing, product development, and finance.

Notion is a project and workflow management solution that helps businesses streamline operations related to goal setting, status tracking, lead management, and more on a centralized platform. It enables users to utilize the drag-and-drop interface to organize, rearrange, and develop ideas or plans.

@mentions

Activity Dashboard

Activity Tracking

Activity/News Feed

Agile Methodologies

Approval Process Control

Archiving & Retention

Brainstorming

Budget Management

Calendar Management

Catalog Management

Commenting/Notes

Communication Management

Configurable Workflow

Contact Management

Content Management

Customizable Dashboard

Customizable Fields

Customizable Templates

Dashboard

Document Generation

Document Management

File Management

File Recovery

For Small Businesses

Forecasting

Gantt/Timeline View

Generative AI

Goal Setting/Tracking

Guest Access

Idea Management

Issue Management

Kanban Board

Knowledge Base Management

Knowledge Management

KPI Monitoring

Meeting Management

Milestone Tracking

Mobile Access

Multi-Device Support

Multi-Language

Multiple Projects

Natural Language Processing

No-Code

Offline Access

Performance Metrics

Planning Tools

Portfolio Management

Prioritization

Progress Tracking

Project Management

Project Planning

Project Planning/Scheduling

Project Templates

Project Tracking

Project Workflow

Projections

Real Time Editing

Real-Time Updates

Remote Access/Control

Reporting & Statistics

Reporting/Analytics

Reporting/Project Tracking

Requirements Management

Resource Management

Self Service Portal

Spreadsheet View

Status Tracking

Strategic Planning

Sub-Task Management

Tagging

Task Board View

Task Import

Task Planning

Template Management

Templates

Text Editing

Third-Party Integrations

Time & Expense Tracking

Timeline Management

Notion

founder and brand development manager

I love the integrated templates that help me quickly launch new projects or tasks. Also I can easily integrate information coming from my computer, internet or other apps, It just an amazing idea.

Engineer

Organizing notes or dashboard is super easy and fun. The feature of creating a note into another note then linking it to a line in a note is really helpful and it helps you make wonder.

Account Manager

This is great for a shared list for people to have visibility on. It was great for our team to see what everyone was doing, add comments and notes to each other.

Customer Support Manager

Formatting and visually creating appealing notes are superb. Notion provides a huge variety of templates that you can immediately start using or customize it based on your needs.

Freelance Consultant

It's just a fantastic collaboration tool overall. It makes collaboration within small teams accessible, easy and fun.

Co-founder, CPO

Love how flexibility and powerful Notion really is. It’s great for documentation, collaboration, project planning, note taking and a lot more.

The care they put into the product is amazing, full of details. The community and templates, amazing.

Business Development

From lead-lists to workout-plans, all is stored in Notion. The customer service is very responsive and Notion is just fun to use.

Client Success Hero

I appreciate how visually appealing the app is and also how easy it is to take new apps and convert any kind of data into a note on here.

Owner

It is versatile, easy to use, a customizers heaven. Plus I have fell in love with the Icon stile, it is different from almost all other tools and bring a breath of fresh air.

Strategic Partnerships

The offline mode for Notion is frankly quite bad as you have to preload the pages when you have internet beforehand. Otherwise, your notes would be inaccessible.

Marketing Consultant

As an entrepreneur, Notion has been a dream come true for its knowledge management functionality and ease of use.

Director of Marketing and Communications

Now that we use Notion, we're much more organized. The last program we used was boycotted by nearly half the team because of how difficult it was to navigate.

Analyst

Lovely integration of emojis. Page nesting very helpful for building out a "manual" to your business.

Co-Founder | Chief Growth Officer

And Dark mode, lol - and good pricing with unlimited storage.

Notion changed my perception about the note taking apps. I use Notion mostly for organize my notes, preventing them from turning into mess.

Zoho Notebook vs Notion Comparison (2026)

Zoho Notebook

Notion

Overview

Video & Screenshots

Pricing

User reviews

Key features

Integrations

Alternatives