Zoho Notebook vs Trello

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Any.do

Notion

An all-in-one employee app that's both powerful, affordable and easy to use, especially for the mobile workforce.

Any.do is a simple and powerful way to manage all your team's tasks, projects, chat and calendar. Easily collaborate with anyone, manage workloads, get real time status notifications and reports. Connect Any.do with all your existing apps to make everything run smoothly —starting at just $5 per user

Notion is a project and workflow management solution that helps businesses streamline operations related to goal setting, status tracking, lead management, and more on a centralized platform. It enables users to utilize the drag-and-drop interface to organize, rearrange, and develop ideas or plans.

Zoho Notebook helps individuals and teams capture ideas, organize knowledge, collaborate, and work with their notes across devices. It combines rich Note Cards, notebooks, collections, search, reminders, sharing, visual Noteboards, Notebook AI, transcription, integrations, and team workspaces in one

Access Controls/Permissions

Activity Dashboard

Activity Tracking

AI Copilot

Alerts/Notifications

Annotations

Assignment Management

Autonomous Task Execution

Calendar Management

Calendar/Reminder System

Calendar Sync

Chat/Messaging

Collaboration Tools

Commenting/Notes

Content Management

Content Scan

Customizable Branding

Dashboard

Data Import/Export

Document Classification

Document Management

Document Storage

Drag & Drop

File Management

File Sharing

Full Text Search

Generative AI

Handwriting Recognition

Meeting Notes

@mentions

Mobile Access

Multi-Device Support

Notes Management

Offline Access

Prioritization

Progress Tracking

Project Management

Real-Time Notifications

Reminders

Reporting/Analytics

Reporting & Statistics

Search/Filter

Secure Data Storage

Single Sign On

Status Tracking

Tagging

Task Management

Task Progress Tracking

Task Scheduling

Task Tagging

Templates

Third-Party Integrations

To-Do List

Version Control

Wiki

Workflow Management

Zoho Notebook

Web-based

Android

iPad

iPhone

Windows

Linux

Microsoft OneNote

Evernote Teams

Trello

Basic

Notebook Pro

Notebook Pro Plus 

Notebook For Business

Onboarding and Training supervisor

They offer is a solid option for personal notetaking and lightwood documentation during on boarding, especially appealing and flexible with Encanto management with features required by most training teams

Writer

It has always been reliable and has always been where I keep my notes, links and important media stored.

Developer

While it offers various integrations, I found that some advanced features present in other note-taking apps are missing, which can limit its functionality for complex tasks

I thinks its super convenient that I can print my notes easliy.

Digital Marketing Specialist

Sharing notes between other team members isn’t as smooth as on some other platforms, and it can be a bit sluggish with large attachments at times.

Administration

its free so that is a plus, great for the ocd organization queen for me being able to access my notes already taken offline, big huge plus for me.

so it is centered on the document when printed.

Office Manager

Overall I would say it is a good tool for notetaking specially if you run different departments because you can organize them as you go.

It’s a clean, intuitive interface with notebook style layout, used for new hires to use.

They are also some feature you can use such as audio and video if you have the need.

Owner, Marketing Director

the design is nice and there are not too many bells and whistles.

This results in my actually using it! And not having to spend time figuring out how to use it!

I tried sharing my notes and we never received them via email.

Zoho Notebook is very easy to use and has a low learning curve.

The free plan for Zoho Notebooks is perfect for any small team and has almost all the features that anyone would need

Operations Director

It can be expensive for smaller companies.

Zoho set up was super easy for me and self explanitory guiding you around.

IT Analyst.

I like its availability and compatibility with different operating systems, platforms and devices which allows me to access from anywhere and anytime to my notes without any restriction.

Administrative Assistant

I have been very useful to have Zoho Notebook, this tool facilitates the work and administrative tasks in a great way, it is also kind to the environment as it eliminates the use of paper in all its processes; otherwise encourages the collaboration of the entire team, integrates seamlessly with other administrative and commercial tools both Zoho suite and third party Microsoft and Google, this expands the possibilities of adaptation in other environments that are also part of our organization, in conclusion a great product to get the most out of it.

Compliance Associate

Zoho allows you to use different notebooks in which you add your notes, audio notes, to-do lists, etc.

IT Support Engineer

No doubt this type of tools that facilitate some of the routine tasks are of great help for business environments which daily requires taking notes of customers, measurements and any other information concerning the nature of their own business; Zoho Notebook is shown as an aid oriented to teamwork that boosts the productivity of the members, with an excellent user experience that requires no prior knowledge for its use and implementation, certainly an excellent alternative within the framework of this type of tools.

Systems Analyst

It helps me to stay organized with all the processes I run daily, since I include them as notes, Zoho Notebook allows me to easily remember the tasks I have to perform when there are pending processes to be executed, without losing the thread of what has already been done and even more when we talk about processes involving customers.

driver 

The only issue i have with the application is that it offers limited storage for notes just 5GB and documents can only be in PDF or TXT this need to be improved bit.

In my daily work I have to take a considerable number of notes (payment of suppliers, creation of accounts, requests for labor certifications) and assign or escalate tasks that will be developed throughout the day with a specific time for their response; With Zoho Notebook I have been able to eliminate the stickers that invaded my workplace but at the time were of great help to remember the tasks of the day, Notebook allows me to organize by notebooks all the notes associated with the same topic which facilitates the search on subsequent occasions in order to extract valuable information, also allows me with the team to assign tasks and label the members responsible for it and get the answer within the stipulated time, for all this collaboration is crucial.

This app also offers you the option to merge different lists (one list will be deleted and its elements will be added to the other list).

Zoho Notebook is a very versatile tool for taking notes, I use it as my virtual agenda to record and organize all the information about the processes I perform daily in compliance and development of my work, I can always carry the information with me and easily access it from any device no matter where I am, which allows me to constantly track each of the processes and in the same way validate its evolution; Zoho Notebook allows me to organize my notes in different notebooks while I can customize them to identify them more easily (I can add different covers), I like the idea of being able to add images, videos and audio recordings to the notes which I find very useful as it helps me to remember the pending processes I have to do and not lose the coherent thread.

Zoho Notebook is nice and quick to use to organize your daily tasks and add different types of notes: draws, texts, files, audio notes, etc.

Associate Pastor of Youth and Music Ministries

Audio Editor

It best help me to organize my song lyrics, my to do listing and notes taking.

When creating to-do lists, the app does not give you the option to add sub-categories to each task.

I like its great design and the projection of its approach that allows anyone to use it very easily; its implementation is really simple.

photographer

There are organization options, but they're limited and time-consuming to implement.

Consultant

Software Engineer

It needs major improvements. If they provide the necessary features then it could be powerful software as notes are stored and backed up online.

it helps me a great deal when I need to be in more of a creative frame of mind.

Private Investigator 

Mortgage Loan Processor

What I don't like about Zoho is the security options when signing in, can become an issue if you lose your phone or logins

Paralegal

I read the help card and it was indeed helpful. When starting a Notebook a colorful eye catching cover is assigned to it, really helps you find the right Notebook fast!

Area Sales Agent

I can upload pictures as as document or as document or as business card.

Marketing Executive

I love taking a snapshot of website design or the marketing creative advertisement, and Zoho Notebook web clipper really help me to manage all the snapshot and organize it to its categorize and the date taken.

Computer Technician

The amazing instantaneously  syncing feature that gives the ability to sync notes created across all devices  with the same sign in.  

The draw/write option only has pencil, pen, or highlight in one color.

Assistant Manager Business Development

If there is too much media and text in the notes, the software will slow down, especially when making a sketch and attaching it with audio and a photo to my sketch card.

It has cloud storage that let me to save my note on my phone, then continue working with it from my computer or tablet.                             

Note-Taking

Notebook Customization

Personal Organization

Note Saving

Multimedia Notes

Pricing

Ease of Use

Note Limits

List Options

Features

Small Business

Freelancers

Large Enterprises

Zoho

Jira

Jira is project tracking software that helps every team collaborate to plan, track, and release work by breaking down big ideas into achievable steps. Jira offers features like task organization, work alignment to goals, customizable workflows, and real-time data insights to optimize outcomes.

Asana

Asana Starter Plan provides growing teams with project management tools to track progress and meet deadlines. The plan includes workflow automation features, custom project templates, forms for standardized work requests, and rules for routine task management. It also offers visualization tools like Gantt and timeline views, plus AI-powered features for status updates and project organization.

The built-in reporting options are fairly limited unless you rely on external Power-Ups. When projects grow massive, the boards can start to feel cluttered, and customer support response times can be slow on the standard tier.

Clinic Director

I was logged out frequently, and sometimes my email account was not recoverable. Since it is paired under the "Atlassian" brands, their customer service was unable to resolve my issue and I had to recreate accounts, boards, and projects.

Owner of ShadowPlayersDev

The templates are well designed, the interface is user friendly, has several useful features, the support team is kind and replies fast.

Managing Director

Loving the project management tool that uses boards, lists, and cards to organize tasks, track progress, and support team collaboration.

Trello is a project management tool that helps teams organize and manage their tasks. It caters to a range of industries and teams, from marketing to engineering. Trello's simple and intuitive interface makes it easy for any team to get started and stay on top of their work.

Zoho Notebook vs Trello Comparison (2026)

Zoho Notebook

Trello

Overview

Video & Screenshots

Pricing

User reviews

Key features

Integrations

Alternatives