Name: Calendly
Rating: 4.67 (4052 reviews)

Calendly vs Apptoto

Acuity Scheduling

Google Calendar

Doodle

Bookafy

OnceHub

Bookeo

Compare Calendly and Apptoto based on features, pricing, verified reviews, integrations & more on GetApp. Find out which software is best for your business in 2026.

Acuity Scheduling is an online appointment scheduling solution that allows clients to self-schedule appointments or classes online, complete custom forms, receive confirmation notifications and reminders, and pay or donate with a credit card.

OnceHub goes all out to capture and qualify new leads and engage them productively while you’re busy with other things. Save yourself time and money with a highly adaptable scheduling solution packed with features you and your prospects will love.

Stop scheduling chaos. Doodle helps you quickly organize meetings, client bookings, and events without calendar headaches.



Calendly is a scheduling automation platform that helps individuals, teams, and enterprises book meetings faster, eliminate back-and-forth emails, and connect their calendar, CRM, and video tools into one seamless scheduling workflow.

Access Controls/Permissions

Activity Dashboard

Activity Tracking

Alerts/Notifications

Appointment Management

Appointment Scheduling

Automated Scheduling

Availability Management

Booking Management

Calendar Management

Calendar Sync

Calendar/Reminder System

Class Scheduling

Client Portal

Collaboration Tools

Confirmations/Reminders

Credit Card Processing

Customizable Branding

Customizable Fields

Customizable Forms

Customizable Reports

Customizable Templates

Data Import/Export

Electronic Payments

Email Management

Email Reminders

Employee Management

Employee Scheduling

Event Calendar

Event Management

Event Scheduling

Facility Scheduling

Group Scheduling

Mobile Access

Mobile Alerts

Multi-Location

Online Booking

Online Payments

Real-Time Data

Real-Time Notifications

Real-Time Reporting

Real-time Scheduling

Real-Time Updates

Recurring Appointments

Reminders

Reporting & Statistics

Resource Scheduling

Scheduling

Self Service Portal

SMS Messaging

Team Calendars

Third-Party Integrations

Time Zone Tracking

User Management

Website Integration

Calendly

Android

Web-based

iPad

iPhone

The ability to control your calendar is second to none, add that to some great integrations like with Zoom and it is really a great productivity tool. Easily add a widget to any webpage.

Accountant

I love how easy it is for me to be able to send a link to clients for them to schedule an appointment to speak with me. It's very customizable, and connects seamlessly with Google calendar.

Consultant

I love this product -- one of the handful I am so happy to pay for. It saves me so much time scheduling meetings, and I love the customization and automation.

litigation support manager

This is great for scheduling training and other types of important items. I really enjoyed how quickly you could merge this with an e-mail and send out.

Marketing Communications Manager

Calendly is the best time scheduling app in terms of ease of use and a smooth notification process. It works best for you and whoever is the recipient of your calendar appointments.

Business Development Executive

I liked the ability to schedule meetings with the calendar and the ability to share it with others to schedule on your calendar without having to have outlook or google calendar.

UX Designer

In general, setting aside the previous comments has been a good and useful tool. I think in combination with a kind of Doodle system could be great.

president

Disappointed with this and strongly recommend against going down this road. The Outlook integration is broken, the patch does not work.

Student Technology Assistant

My overall experience with Calendly is excellent. It is an amazing to automatically create schedules during the week.

Busniess Development - Sales

Honestly cant think of much to dislike. The only thing that comes to mind is that sometimes the app that is supposed to sync my outlook calendar with my Calendly will crash for no reason.

Analyst, Audit Analysis, International Labor Standards

I loved the simplicity of it. I've used it multiple times to schedule meetings with people outside of my company and it's been so easy and user friendly to use.

Library Associate

I got a little confused at one point when people were unable to schedule time with me because the time for the appointment was too close to the time of scheduling.

Owner

Great to have zoom integration with the free trial. Calendar integration was very useful for automatically adding the confirmed meeting to my calendar.

I like the fact that Calendly works well with Zoom. I found Calendly's tech support to be outstanding.

support counsellor

I love that this is very budget-friendly option for people who are trying to schedule their clients and want to safe time and money alltogther.

Coach

When I started using it, the lack of zoom integration in their free plan was a bummer.

Founder

It's so easy for everyone to get started and the pricing is amazing for the value you get. A must for anyone who struggles to arrange meetings over emails.

Overall the experience is good. We've contacted their customer support with questions a few times and always got what we needed.

Calendly screenshot: Calendly Share scheduling link

Calendly screenshot: Calendly Automated workflows

Calendly screenshot: Calendly Browser extensions

Calendly screenshot: Calendly Routing forms. Instantly qualify, route, and schedule meetings 

Calendly screenshot: Calendly Round robin & collective events

Calendly screenshot: Calendly Admin management

Freelancers

Large Enterprises

Mid Size Business

Non Profit

Public Administrations

Small Business

Google Calendar is an online calendar solution that enables users to manage business and personal schedules. The platform offers calendar migration options, allowing users to integrate existing calendars, including those from Microsoft and IBM. Google provides comprehensive tools and resources to facilitate data migrations into the Google Workspace ecosystem.

Bookeo is an online scheduling and reservation system that helps businesses fill up the appointment book. Managers can accept online bookings and payments 24/7, directly from the website and Facebook page.  Bookeo will send an automatic booking confirmation and reminder. It also offers advanced tools to increase sales, such as gift vouchers, promotions and prepaid packages.

Bookafy automates scheduling, reminders and integrates with existing apps, while allowing clients to book, reschedule, and cancel appointments automatically

Apptoto is an automated appointment reminder solution that connects with existing calendars, extracts contacts, and sends appointment and follow-up reminders to customers via SMS text, email, or voice. Customers can then confirm their attendance, cancel or reschedule their booking through Apptoto.

Automated Responses

Call Reminders

Contact Database

Customer History

Email Marketing

HIPAA Compliant

Multi-Language

Payment Reminders

Rescheduling

SMS Reminders

Two-Way Communication

Apptoto

Director of Operations

Apptoto was easy to integrate with our system and we have seen an improvement with our clients attending sessions. Also, customer support is great to work with on setup and when issues arise.

Owner 

The only negative I have found is there is no in person training. You can watch live on line tutorials or webinars.

Service Team Lead

The best features about this product is the ability so sync colanders and send automated messages for scheduling.

We also love the compatibility with calendar syncing- another important must-have for our business.

Your service is user friendly; I like the options you provide for how folks are contacted and how they can respond.

IT Manager

Apptoto is an excellent resource for scheduling and sending reminders for our service appointments. Very easy to use and intuitive.

Pres

Calander syncing and notifications are just awesome.

High-Performance Business & Financial Coach

No restrictions on fulfilling my agencies needs with the features of the software. Great relationship with the support team and help desk.

The ability for costumers and clients to rate your business with the click of a button is a really neat feature that can greatly impact business in a positive way.

The only small problem I had within over a year of usage was that one time I needed customer assistance and took them over 24 hours to return my call.

Receptionist-Marketing

The platform is very user-friendly and has technical support to help you make any changes.

Attorney

I love it that it can confirm appointments for my clients on the spot and sends reminders of the appointments. No more, "I didn't know" excuses.

Office Administrator

Once in a while there was a glitch were software sent out wrong location of appointment, but this was rare and may have been caused by user mistakes.

Customer service great app great ease of use great just wish it was cheaper.

Most people wouldn't call me to cancel and appointment but they'll answer a text and tell me they're not coming.

Psychologist

Easy integration with gcal, handles multiple calendars.

Office Manager and Paralegal

I am now fairly confident in setting up any product our firm decides to use. We only stopped using Apptoto because we were able to consolidate apps and use one vendor instead of 2 for the same cost.

Apptoto screenshot: appointment text message reminder on cell phone with calendar reminder event

Apptoto screenshot: Apptoto Calendar connected to Apptoto with appointment reminders, online scheduling, and two-way messaging products

Apptoto screenshot: Google Calendar connected to Apptoto with appointment reminders, online scheduling, and two-way messaging products

Apptoto screenshot: Apptoto booking page showing the ability to book multiple appointment types

Apptoto screenshot: An appointment reminder sequence showing how Apptoto can be used to send emails, SMS texts, and voice calls

Apptoto screenshot: An appointment campaign sequence showing how Apptoto can be used to send requests for business reviews and connect with long-time customers on their anniversary with your business

Calendly vs Apptoto Comparison (2026)

Calendly

Apptoto

Overview

Video & Screenshots

Pricing

User reviews

Key features

Integrations

Alternatives