Calendly Pricing, Features, Reviews & Comparison of Alternatives

Calendly Reviews

Calendly

Meeting and appointment scheduling software

4.64/5 (148 reviews)
4,727

Calendly overview

Calendly is a scheduling software for organizing meetings and appointments between individuals and their colleagues, and between businesses and their clients or customers.

Calendly enables users to set their availability preferences, and then send out their own personalized invitation link to arrange meetings or appointments. The invitee is presented with a selection of available times and dates based around the user’s availability, and can make their choice from these. Calendly includes suggested meeting lengths of 15, 30, and 60 minutes, but users can create an unlimited number of different event types to suit their needs, set buffer time between appointments, and enforce a minimum scheduling notice period to prevent the last-minute booking of meetings.

Calendly allows users to set up and send out different invite types, giving invitees the opportunity to select the meeting format, which team member they wish to speak to, or both. Meetings can also be auto-assigned to any staff member available at the time an invitee chooses for their appointment. After invitees respond, they can be directed from the event confirmation page to the user’s site, or a custom ‘thank you’ page.

Calendly automatically sends out custom confirmation emails and event reminders to invitees, and notifies all meeting participants via email if an attendee reschedules. Integrations with Google and Office 365 calendars enable users’ calendars to be automatically updated, with Calendly checking for any booking conflicts before adding events.
calendly.com

Pricing

Starting from
$8/month
Pricing options
Free trial
Subscription
Value for money
View Pricing Plans

Devices

Business size

S
M
L

Markets

United States

Supported languages

English
Calendly screenshot: Calendly allows users to set their availabilityHow to use CalendlyCalendly screenshot: Users can pick from Calendly's three included event types, or create their ownCalendly screenshot: With Calendly, users can set minimum scheduling notice and buffers either side of events, preventing last-minute meeting bookings and overrunning issuesCalendly screenshot: Users can decided whether they or the invitee will initiate contact, and Calendly sends this information out on invitationsCalendly screenshot: Calendly allows invitees to choose both the type of meeting required and the team member they with to speak toCalendly screenshot: Calendly allows invitees to choose appointments from users' preset availability timesCalendly screenshot: Invitees can reschedule meetings, and Calendly will automatically notify all attendees

Calendly reviews

Value for money
Features
Ease of use
Customer support
  4.6
  4.4
  4.7
  4.4
David Thompson

Fast, easy client scheduling

Used daily for 1-2 years
Reviewed 2018-01-09
Review Source: Capterra

Almost too numerous to list. I even use it to schedule meetings with producers about projects, not just my counseling clients. Custom links, buffering and limit to events per day. Its awesome!Is it so easy for my occasional clients to set up video conference calls or one-on-one counseling calls, or group meetings with my company and our various producers spread between Tx and Ca. One link, and it sends the appointment to my email AND Google calendar, and has a feature that allows the client to reschedule if needed. Another huge plus is the buffering. I can allow for meetings and calls that run extra long. This is very flexible and I can change it on a daily basis. Set up is fast and easy, you can have multiple events that can be scheduled. And that's the free account. If you upgrade, you can integrate with many apps and even book paid appointments through the system (Stripe only, tho). Cloud based, so you don't have to download (yet another) android app. That's a big plus for me, as I do 95% of my work in a browser on a PC. I have yet to need to contact their customer support, so I gave then 5 stars there, as I find it easy to use. Cost to use is quite low, compared to other scheduling websites.

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Todd Balsley

Removes the need to ask 'When is good to meet?' in a remote company

Used daily for 6-12 months
Reviewed 2016-10-03
Review Source: Capterra

We've been using Calendly for a little over 6 months at my company. This app makes finding times to meet with colleagues an absolute breeze. Working at a remote company with 90+ people, and specifically on a team of about 20, searching for available time slots in Google Calendar can be VERY time-consuming and challenging. With Calendly you are instantly shown the times available for the person you'd like to meet with. You can choose a time, and instantly add it to your Google Calendar. It sends them a reminder to their calendar as well. Scheduling meetings is easy, and I don't ever have to rely on coordinating crazy google calendars with people. If you are setting it up for yourself to have people schedule meetings with you, it's easy to block out times that you are available or unavailable. It's also really great if you work with teams across different time zones as it takes your timezone into account when scheduling times with person/or vice versa, overall it's just one less thing to worry about. Another super handy feature is the ability to request certain information from the person booking time with you. This makes it easy to request an agenda about the meeting or to perhaps ask a series of questions for recurring meetings with people.

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Nicolas Costa Ossa

Calendly makes meeting scheduling painless.

Used daily for 1-2 years
Reviewed 2018-01-12
Review Source: Capterra

Before calendly I remember that there usually was more than 4 emails going back and forth just trying to find a feasible option for the parties involved. Today I just give them a link and they pick whatever available spot they find in my calendar which works best for them, so they make their own choices. That results in a lot of less no-shows. Additionally when people want to have a conversation with me and someone else from my company, instead of going back-and-forth in emails trying to figure out options for 3 people, I can just send them a link with a merged calendar showing them only the options that work for me and my co-worker.Calendly makes it really easy to set up meetings. I no longer have to figure out via email or phone with a client what's the best time to meet. They just simply go to my calendar and pick the best available option. It saves a ton of time. You can customize your availability however you want. It is absolutely flexible on that and it is time-zone smart. I usually talk to people sitting in every continent. It makes it easy for them to translate the options into their timezones. Additionally, calendly is fully integrated with my calendar apps. Both iCal and Google calendar work perfectly with it. For example, it automaticaly blocks the spots when you create events from other platforms.

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Tee Barnett

Calendly has been essential to my organization's operations and I always recommend it to others

Used daily for 1-2 years
Reviewed 2017-10-13
Review Source: Capterra

- Saves an enormous amount of time scheduling calls. I rave about it all the time to other people. Who flashes their Calendly first has become a thing! And there's certain etiquette about not giving it to someone who is 'higher status' than you, which is interesting. - Saves an enormous amount of time scheduling calls - Slots people into times of day that are most ideal for me to speak - Very simple interface for choosing a time

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Scott Entwistle

The easiest way I've found to schedule an appointment

Used weekly for 6-12 months
Reviewed 2018-03-07
Review Source: Capterra

I save a lot of time using this tool, and it makes my email life a lot simpler (no more 5 emails back and forth to figure out a time)Calendly is simple, free (for 1 calendar event type), and makes my life a lot easier. As a recruiter I'm constantly scheduling phone calls with people, and was really tired of the back and forth. I tried out Assistant.to, and even X.ai for an AI driven appointment scheduler, and just came away unimpressed. If there are times to click IN the email, or the AI has to go back and forth - people seem confused and the process just ends up taking longer. With Calendly, it's simple enough that people understand it and I almost never have someone have a problem with it. I just say book a time here, and put in my link then boom a few minutes later it's on my calendar. Has saved me a lot of time with the back and forth of scheduling, and fortunately all I schedule day in and day out is phone screens so I can get by on the free software for now.

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Calendly pricing

Starting from
$8/month
Pricing options
Free trial
Subscription
View Pricing Plans

14-day free trial, no credit card required.

Basic: free.
Premium: $8 per user, per month (billed annually) or $10 per user, per month (billed monthly).
Pro: $12 per user, per month (billed annually) or $15 per user, per month (billed monthly).

Calendly features

API
Activity Dashboard
Activity Tracking
Automatic Notifications
Automatic Reminders
CRM Integration
Calendar Management
Customizable Branding
Customizable Templates
Electronic Payments
Email Integration
Reporting & Statistics
Third Party Integration

Contact Database (94 other apps)
Custom Fields (98 other apps)
Customer Database (99 other apps)
Customizable Reporting (105 other apps)
Data Import/Export (116 other apps)
Mobile Integration (91 other apps)
Social Media Integration (109 other apps)

Additional information for Calendly

Key features of Calendly

  • API access
  • Team availability dashboard
  • Calendar integrations
  • Pooled team availability
  • Team scheduling
  • Event scheduling
  • Automatic email notifications
  • Automatic email notifications
  • Group events
  • Minimum scheduling notice
  • Automated reminders
  • Customizable email templates
  • Personalized invitation link
  • Microsoft Outlook integration
  • Customizable branding
  • Unlimited event types
  • Personal availability preferences
  • Buffer time between meetings
  • Secret events
  • Minimum scheduling notice
  • Team availability dashboard
  • Activity tracking
  • Collaboration tools
  • iCalendar support
  • Real-time notifications
  • Mobile alerts
  • Email alerts
  • Reporting & statistics
  • Knowledge base
  • Auto-assigned meetings
View All Features

Benefits

Users can add links to their event confirmation pages to direct invitees back to their site, or to a custom ‘thank you’ page.

Invites can be set up so that invitees can select both the format of meeting they require and which member of staff they would like to speak to.

With auto-assigned meetings, invitees can choose a time for their appointment, and it will be automatically allocated to an available team member.

If an attendee reschedules, Calendly automatically notifies all participants via email.

Premium users can create an unlimited number of event types, in addition to the suggested 15-, 30- and 60-minute meetings.