Calendly Pricing, Features, Reviews & Comparison of Alternatives

Calendly

Meeting and appointment scheduling software

4.67/5 (403 reviews)

Calendly overview

Calendly is a scheduling software for organizing meetings and appointments between individuals and their colleagues, and between businesses and their clients or customers.

Calendly enables users to set their availability preferences, and then send out their own personalized invitation link to arrange meetings or appointments. The invitee is presented with a selection of available times and dates based around the user’s availability, and can make their choice from these. Calendly includes suggested meeting lengths of 15, 30, and 60 minutes, but users can create an unlimited number of different event types to suit their needs, set buffer time between appointments, and enforce a minimum scheduling notice period to prevent the last-minute booking of meetings.

Calendly allows users to set up and send out different invite types, giving invitees the opportunity to select the meeting format, which team member they wish to speak to, or both. Meetings can also be auto-assigned to any staff member available at the time an invitee chooses for their appointment. After invitees respond, they can be directed from the event confirmation page to the user’s site, or a custom ‘thank you’ page.

Calendly automatically sends out custom confirmation emails and event reminders to invitees, and notifies all meeting participants via email if an attendee reschedules. Integrations with Google and Office 365 calendars enable users’ calendars to be automatically updated, with Calendly checking for any booking conflicts before adding events.
calendly.com

Pricing

Starting from
$8/month
Pricing options
Free trial
Subscription
Value for money
View Pricing Plans

Devices

Business size

S
M
L

Markets

United States

Supported languages

English
Calendly screenshot: Calendly allows users to set their availabilityHow to use CalendlyCalendly screenshot: Users can pick from Calendly's three included event types, or create their ownCalendly screenshot: With Calendly, users can set minimum scheduling notice and buffers either side of events, preventing last-minute meeting bookings and overrunning issuesCalendly screenshot: Users can decided whether they or the invitee will initiate contact, and Calendly sends this information out on invitationsCalendly screenshot: Calendly allows invitees to choose both the type of meeting required and the team member they with to speak toCalendly screenshot: Calendly allows invitees to choose appointments from users' preset availability timesCalendly screenshot: Invitees can reschedule meetings, and Calendly will automatically notify all attendees

Calendly reviews

Value for money
Features
Ease of use
Customer support
  4.6
  4.4
  4.7
  4.5
Caleb Baitz

Powerful scheduling functions for sales team demos

Used daily for 2+ years
Reviewed 2018-11-15
Review Source: Capterra

If you schedule live events with clients on a regular basis, Calendly provides a clean interface to easily show others your available time slots and allow them to schedule an event. This has proved invaluable for our sales team to do live demos with prospects and not get too many scheduled at once. It also has allowed us to not schedule demos back to back without buffer time in between. That's huge!TheThe best thing about Calendly is the ability to set schedules for specific event types! You can set blackout dates, available times, control meeting lengths, automatically add buffer time, limit the number of events scheduled for a single day, and more. This is perfect for setting up live events or meetings on an ongoing basis, but giving yourself enough heads up and flexibility to be in control. You basically give prospective customer the freedom to choose a date and time--but ensure that it fits in your schedule, too. Use this to schedule live demos with clients, training events, or even webinars. It's a great tool, especially for small sales teams that need a controlled flow of sales calls/demos.

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David Thompson

Fast, easy client scheduling

Used daily for 1-2 years
Reviewed 2018-01-09
Review Source: Capterra

Almost too numerous to list. I even use it to schedule meetings with producers about projects, not just my counseling clients. Custom links, buffering and limit to events per day. Its awesome!Is it so easy for my occasional clients to set up video conference calls or one-on-one counseling calls, or group meetings with my company and our various producers spread between Tx and Ca. One link, and it sends the appointment to my email AND Google calendar, and has a feature that allows the client to reschedule if needed. Another huge plus is the buffering. I can allow for meetings and calls that run extra long. This is very flexible and I can change it on a daily basis. Set up is fast and easy, you can have multiple events that can be scheduled. And that's the free account. If you upgrade, you can integrate with many apps and even book paid appointments through the system (Stripe only, tho). Cloud based, so you don't have to download (yet another) android app. That's a big plus for me, as I do 95% of my work in a browser on a PC. I have yet to need to contact their customer support, so I gave then 5 stars there, as I find it easy to use. Cost to use is quite low, compared to other scheduling websites.

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Todd Balsley

Removes the need to ask 'When is good to meet?' in a remote company

Used daily for 6-12 months
Reviewed 2016-10-03
Review Source: Capterra

We've been using Calendly for a little over 6 months at my company. This app makes finding times to meet with colleagues an absolute breeze. Working at a remote company with 90+ people, and specifically on a team of about 20, searching for available time slots in Google Calendar can be VERY time-consuming and challenging. With Calendly you are instantly shown the times available for the person you'd like to meet with. You can choose a time, and instantly add it to your Google Calendar. It sends them a reminder to their calendar as well. Scheduling meetings is easy, and I don't ever have to rely on coordinating crazy google calendars with people. If you are setting it up for yourself to have people schedule meetings with you, it's easy to block out times that you are available or unavailable. It's also really great if you work with teams across different time zones as it takes your timezone into account when scheduling times with person/or vice versa, overall it's just one less thing to worry about. Another super handy feature is the ability to request certain information from the person booking time with you. This makes it easy to request an agenda about the meeting or to perhaps ask a series of questions for recurring meetings with people.

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Ron Elius Santos

One of the most flexible Scheduling Software in the market

Used daily for 1-2 years
Reviewed 2018-07-31
Review Source: Capterra

I love the simple UI and UX of this Software.I really love how flexible Calendly has to offer, if you need a one-on-one Schedule, Calendly can give you that. If you have a Team and you need them to schedule a meeting with your Prospects, Calendly has your Team. If you need one member of your Team to schedule a separate meeting with your other member, Calendly will help you do that. The integrations are also great, you can integrate Calendly with other meeting software like Zoom for a discovery call, GoToMeeting for Webinars, or even monetize discovery calls with their integration for PayPal or Stripe. Calendly will have those integrated easily. I cannot stress enough how Calendly can customize your experience if you love certain Branding to be removed or to add, Calendly can do it for you. There's so much to say but one thing stood out for me, the Timezone is already integrated with the Timezone of your Prospects, meaning, no more late, no-show meetings.

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Lindsay Versaw

Major Time Saver!

Used weekly for 6-12 months
Reviewed 2018-08-28
Review Source: Capterra

Each person in our company has a unique calendly link included under their email signature and available to share with clients as the need for a meeting arises. We save TONS of time using calendly and no longer waste time checking calendars, adjusting time zones, emailing back and forth, receiving responses after the proposed dates have passed, worrying we might double book, asking for phone numbers or addresses, etc. When a client schedules through calendly, the event apprears in Gmail with the location included and links to cancel or reschedule if needed. Everything we need "magically appears" without us having to lift a finger. Great asset to our work life and productivity!I can share my calendly link with clients and contractors and they can easily schedule a meeting on my calendar without me having to be involved. It is user friendly for them and seamless for me. It requires no attention or maintenance on my part. You can connect calendly to your current calendar so that your availability automatically syncs as you make changes to your day. And this platform is highly workable for all of my needs without having to use a paid version! There are tons of customizations you can set, such as a buffer time to allow for travel between meetings, automatically blocking off or allowing specific times for each day of the week, disallowing bookings within __ hours, etc.

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Calendly pricing

Starting from
$8/month
Pricing options
Free trial
Subscription
View Pricing Plans

14-day free trial, no credit card required.

Basic: free.
Premium: $8 per user, per month (billed annually) or $10 per user, per month (billed monthly).
Pro: $12 per user, per month (billed annually) or $15 per user, per month (billed monthly).

Calendly features

API
Activity Dashboard
Activity Tracking
Automatic Notifications
Automatic Reminders
CRM Integration
Calendar Management
Customizable Branding
Customizable Templates
Electronic Payments
Email Integration
Reporting & Statistics
Third Party Integration

Contact Database (105 other apps)
Custom Fields (124 other apps)
Customer Database (113 other apps)
Customizable Reporting (125 other apps)
Data Import/Export (141 other apps)
Mobile Integration (115 other apps)
Social Media Integration (123 other apps)

Additional information for Calendly

Key features of Calendly

  • API access
  • Team availability dashboard
  • Calendar integrations
  • Pooled team availability
  • Team scheduling
  • Event scheduling
  • Automatic email notifications
  • Automatic email notifications
  • Group events
  • Minimum scheduling notice
  • Automated reminders
  • Customizable email templates
  • Personalized invitation link
  • Microsoft Outlook integration
  • Customizable branding
  • Unlimited event types
  • Personal availability preferences
  • Buffer time between meetings
  • Secret events
  • Minimum scheduling notice
  • Team availability dashboard
  • Activity tracking
  • Collaboration tools
  • iCalendar support
  • Real-time notifications
  • Mobile alerts
  • Email alerts
  • Reporting & statistics
  • Knowledge base
  • Auto-assigned meetings
View All Features

Benefits

Users can add links to their event confirmation pages to direct invitees back to their site, or to a custom ‘thank you’ page.

Invites can be set up so that invitees can select both the format of meeting they require and which member of staff they would like to speak to.

With auto-assigned meetings, invitees can choose a time for their appointment, and it will be automatically allocated to an available team member.

If an attendee reschedules, Calendly automatically notifies all participants via email.

Premium users can create an unlimited number of event types, in addition to the suggested 15-, 30- and 60-minute meetings.