Calendly Pricing, Features, Reviews & Alternatives

Calendly

Meeting and appointment scheduling software

4.64/5 (1,459 reviews)

Calendly overview

What is Calendly?

Calendly is a scheduling software for organizing meetings and appointments between individuals and their colleagues, and between businesses and their clients or customers.

Calendly enables users to set their availability preferences, and then send out their own personalized invitation link to arrange meetings or appointments. The invitee is presented with a selection of available times and dates based around the user’s availability, and can make their choice from these. Calendly includes suggested meeting lengths of 15, 30, and 60 minutes, but users can create an unlimited number of different event types to suit their needs, set buffer time between appointments, and enforce a minimum scheduling notice period to prevent the last-minute booking of meetings.

Calendly allows users to set up and send out different invite types, giving invitees the opportunity to select the meeting format, which team member they wish to speak to, or both. Meetings can also be auto-assigned to any staff member available at the time an invitee chooses for their appointment. After invitees respond, they can be directed from the event confirmation page to the user’s site, or a custom ‘thank you’ page.

Calendly automatically sends out custom confirmation emails and event reminders to invitees, and notifies all meeting participants via email if an attendee reschedules. Integrations with Google and Office 365 calendars enable users’ calendars to be automatically updated, with Calendly checking for any booking conflicts before adding events.
calendly.com

Pricing

Starting from
$8/month
Pricing options
Free
Subscription
Free trial
Value for money
View Pricing Plans

Devices

Business size

S
M
L

Markets

United States, Canada, United Kingdom, Australia

Supported languages

English, German, Spanish, French
Calendly screenshot: Calendly allows users to set their availabilityCalendly screenshot: Users can pick from Calendly's three included event types, or create their ownCalendly screenshot: With Calendly, users can set minimum scheduling notice and buffers either side of events, preventing last-minute meeting bookings and overrunning issuesCalendly screenshot: Users can decided whether they or the invitee will initiate contact, and Calendly sends this information out on invitationsCalendly screenshot: Calendly allows invitees to choose both the type of meeting required and the team member they with to speak toCalendly screenshot: Calendly allows invitees to choose appointments from users' preset availability timesCalendly screenshot: Invitees can reschedule meetings, and Calendly will automatically notify all attendees

Calendly user reviews

Value for money
Features
Ease of use
Customer support
  4.6
  4.4
  4.7
  4.5
Chris C.

The perfect tool for solving the scheduling back and forth

Used daily for 2+ years
Reviewed 2020-02-21
Review Source: Capterra

I love it. I use it every day. I tell everyone I know to use it. It solves the biggest problem. There are a few AI-powered exec assistant tools, but... why bother? That still forces the other person to do the multi-email "what times work?" "oh not for me, how about these" "okay, where do you want to meet" dance. This is a single email.

Pros
Calendly does exactly what you need it to do: it takes scheduling a meeting with someone down from a 6 or 7 email affair to a 1 or 0 email affair. This is transformative. I can simply send my lunch URL to someone and let THEM book a date that I can guarantee is up-to-the-minute accurate, ask the questions I want to ask (where should we eat?), and gather additional contact information, all without the risk of it getting lost in the shuffle. I did 135 networking lunches last year, entirely powered by Calendly. It's brilliant, because it ends in the result we all need: a mutual calendar invite that we both agree works for us. Add things like buffer times, clever event types, and linking up with my contacts with Zapier and man is this the easiest $8/mo I could ever spend.

Cons
Nothing. It's basically perfect. I wish that, when using someone _else's_ Calendly to book, it'd look at my schedule and black out bad dates, but that's a nit to pick. I'd also like it to auto-advance to the next available window if there are no more dates on the initial screen.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 10/10

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Cate M.

Impresses clients and saves time multiple times a day

Used daily for 2+ years
Reviewed 2021-01-08
Review Source: Capterra

As previously mentioned, Calendly has allowed our organization to reduce email back and forths with clients. Furthermore, it allow you to give a client access to someone else's calendar through a link. The joint meeting scheduling is phenomenal and provides even more breadth to the tool.

Pros
The ability to customize meeting names, meeting times, and send unique links to clients is so helpful. Additionally, I truly appreciate the ability to integrate with Zoom and create buffer times between meetings. Without Calendly, scheduling meetings with clients would be extremely cumbersome and I'm confident we would lose at least 25% of our current bookings.

Cons
I would like the ability to have a signup as part of the software. At this point, I don't believe that someone can register for a standing weekly meeting.

Rating breakdown

Value for money
Ease of use
Features

Likelihood to recommend: 10/10

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Anonymous

Easy Setup, Easy Use

Used weekly for less than 6 months
Reviewed 2021-02-24
Review Source: Capterra

So easy to get started, I would recommend to anyone wanting to do anything that requires meetings either online or in person. Great integrations.

Pros
It was particularly easy to set up this product to use and start sharing my calendar with my clients. I don't have to worry about clashes as the software automatically detects clashing times with my own calendars.

Cons
So far, I don't have any complaints about the software. I haven't yet upgraded to a paid programme but it looks like as in individual I won't have to unless I want to accept online payments.

Rating breakdown

Ease of use
Features

Likelihood to recommend: 9/10

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Amir G.

Bad technical support team - made us lose money AND now asked fro upgrade

Used daily for 6-12 months
Reviewed 2019-07-12
Review Source: Capterra

I was fairly happy with Calendly, even though it was more expensive than its competitors. It looks great on mobile and pretty simple to set up. However, we had a very unique situation with our booking and I reached out to their team about it and explained it all. Of course, since I was not a paying member, all the answers were "yes you can" ... and they even showed me how to do it. I thought all was working, until a few months down the road, I found that actually, we have been losing booking (paid) potentials all along because of some conflicting issues their team forgot to mention (or just made a mistake in their advice). I reached out and their solution was for us to PAY MORE for another user account. They even owned up to making the mistake of giving bad advice. I offered them a compromise and they stayed with their position I need to pay for a whole extra account. Now we are stuck with them.

Pros
Looks great on mobile. Easy to use. Allows capture of utm_source

Cons
At the time I signed up, there was really nothing stopping me... until I found out their support team led me to paying 2x than I should be.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 0/10

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Anonymous

If you’re not already using Calendly, start.

Used daily for 2+ years
Reviewed 2021-02-12
Review Source: Capterra

Overall adding Calendly has been a massive help in the efficiently and seamlesssness of our team to get meetings or calls scheduled super easily. It really is such a no-brainer type platform, I can only imagine how much time people who aren’t using it waste in everyday.

Pros
Calendly solves so many challenges, for me, my team, and even for our prospects and clients too. The back and forth of looking at calendars, sending days/times of availability, having time zones misinterpreted, the times sent have since been filled, etc etc etc are no more. This is a HUGE time and headache saver!! Not to mention, they’ve added so many incredible integrations that anytime our clients have semi customized needs around scheduling, Calendly is always the first place we check for a solution - and 9 times out of 10 it’s a perfect fit, for a fraction of the cost of custom developing something.

Cons
It’s so hard to put a finger on anything I would improve. Ive been using Calendly for years and didn’t realize how robust some of the integrations were and have become, so maybe some additional education around those would be super beneficial to users like me who didn’t even know how much more they were missing out on.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 10/10

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Calendly pricing

Starting from
$8/month
Pricing options
Free
Subscription
Free trial
View Pricing Plans

14-day free trial, no credit card required.

Basic: free.
Premium: $8 per user, per month (billed annually) or $10 per user, per month (billed monthly).
Pro: $12 per user, per month (billed annually) or $15 per user, per month (billed monthly).

Calendly features

API
Access Controls/Permissions
Activity Dashboard
Alerts/Notifications
CRM
Calendar Management
Customizable Branding
Customizable Templates
Email Management
Mobile Access
Reporting & Statistics
Third Party Integrations

Contact Management (357 other apps)
Customer Database (308 other apps)
Data Import/Export (417 other apps)
Email Marketing (466 other apps)
Reporting/Analytics (621 other apps)
Search/Filter (306 other apps)
Social Media Integration (303 other apps)
Surveys & Feedback (288 other apps)

Additional information for Calendly

Key features of Calendly

  • Unlimited event types
  • Personal availability preferences
  • Buffer time between meetings
  • Secret events
  • Minimum scheduling notice
  • Team availability dashboard
  • Auto-assigned meetings
  • Activity tracking
  • Automatic email notifications
  • Automated reminders
  • Pooled team availability
  • Calendar integrations
  • Customizable branding
  • Customizable email templates
  • Team availability dashboard
  • Personalized invitation link
  • Automatic email notifications
  • Microsoft Outlook integration
  • Real-time notifications
  • Minimum scheduling notice
  • Mobile alerts
  • Group events
  • API access
  • Event scheduling
  • Knowledge base
  • Team scheduling
  • iCalendar support
  • Reporting & statistics
  • Collaboration tools
  • Email alerts
View All Features

Benefits

Users can add links to their event confirmation pages to direct invitees back to their site, or to a custom ‘thank you’ page.

Invites can be set up so that invitees can select both the format of meeting they require and which member of staff they would like to speak to.

With auto-assigned meetings, invitees can choose a time for their appointment, and it will be automatically allocated to an available team member.

If an attendee reschedules, Calendly automatically notifies all participants via email.

Premium users can create an unlimited number of event types, in addition to the suggested 15-, 30- and 60-minute meetings.