Apptoto Pricing, Features, Reviews & Comparison of Alternatives


Automated appointment messaging & scheduling service

4.59/5 (17 reviews)

Apptoto overview

Apptoto is an automated appointment reminder and messaging service that connects with existing calendars, extracts contacts and sends appointment and follow-up reminders to customers via SMS text, email or voice call to ensure they arrive on-time and prepared. As a web-based solution, Apptoto gives users the flexibility to manage appointment reminders anytime, anywhere, via any internet-enabled device.

Designed to work within the user’s existing workflow and calendar, Apptoto supports integration with multiple systems including Google Calendar, Outlook Calendar, Office 365, iCloud, Salesforce, and more. Apptoto operates in 5 simple steps, allowing users to connect their existing calendar, then extract contact information, before setting up message content and a reminder schedule. Once customers confirm their attendance or reschedule their booking, Apptoto updates the user’s calendar automatically.

Apptoto allows users to respond to clients from the centralized dashboard or directly from their email inbox. The auto replies and actions features enables users to reply back to clients automatically. Instant notifications serve to streamline user-workflow, notifying users immediately when a client responds. Apptoto is fully customizable as well as being safe and secure, allowing users to schedule and send personalized reminders tailored especially for their business and supporting HIPAA compliant options.


Starting from
Pricing options
Value for money
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Business size



United States, Asia, Australia, Brazil, Canada and 9 other markets, China, Europe, Germany, India, Japan, Latin America, Mexico, Middle-East and Africa, United Kingdom

Supported languages

Apptoto screenshot: Set more than one type of reminder per appointment to reach clients in different ways and at different timesQuick demo of Apptoto and OutlookApptoto screenshot: Customize the reminder message content and client confirmation promptApptoto screenshot: Users can control when messages are sent, either relative to the appointment or at a specific timeApptoto screenshot: Follow-up messages are sent after the appointment based on the conditions users specify Apptoto screenshot: Allows clients to book appointments online and from their mobile devicesApptoto screenshot: Lets clients choose what type of appointment they would like to book Apptoto screenshot: One booking page can represent multiple calendars

Apptoto reviews

Value for money
Ease of use
Customer support
Stephen Shepard

Awesome and Affordably Complete Appointment Reminder Platform

Used daily for 1-2 years
Reviewed 2018-11-19
Review Source: Capterra

My experience with Apptoto has been absolutely awesome! It has saved me money and made my job so much easier! I love this product/service!Apptoto is an awesomely affordable and complete appointment reminder platform that ultimately saves my business money by reducing no-shows and replacing appointment reminders sent by mail. Apptoto integrates with almost any calendar solution, and it allows you to send multiple reminders with receiver feedback options (i.e., confirmation, need to reschedule, etc.) by phone, text message, and email. Every type of reminder is completely customization. You will not find a more feature-packed appointment reminder solution that is as affordable as Apptoto.

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Amazing support team to back up a simple yet robust platform

Used daily for 2+ years
Reviewed 2018-05-17
Review Source: Capterra

Multiple booking pages so I can separate our offerings into dedicated pages. Ability to charge for appointments. Campaign features to drum up more business. No restrictions on fulfilling my agencies needs with the features of the software. Great relationship with the support team and help desk. Ease of use, excellent value for the money, feature rich which allows it to expandable far beyond a basic booking engine and amazing support to boot.

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Jeffrey D Katz

Pay per use reminder's that are a boon for business

Used daily for 2+ years
Reviewed 2018-08-07
Review Source: Capterra

I've been pitched reminder systems for years, with most wanting a flat monthly fee regardless of the usage, but AppToTo's pay per reminder system is super efficient, and I'm only paying for what I am using. A missed appointment costs us at least, but the reminders are only (less when bought in bulk). I am so far ahead on the cost, that I really couldn't justify not having it! If you are scheduling 40 appointments per month, it's a cost.

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Jeff Berman

Great add-on for our business!

Used daily for 2+ years
Reviewed 2019-02-20
Review Source: Capterra

Apptoto has been a great system for us to obtain confirmations for customer appointments and reminders for our clients. It has been very reliable over multiple years, and would recommend it to anyone having to manage large amounts of client appointments. Great support team too!It integrates seamlessly with Office365, easy to configure multiple message types, and has made our customer appointment process much smoother and more consistent.

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Michael Cowen

Great Solution - HIPAA-Compliant

Used daily for 2+ years
Reviewed 2019-04-17
Review Source: GetApp

The AppToto product has been a lifesaver for our team. From Auto-messages, simple online booking pages to syncing perfectly with our SF Org ... and being HIPAA-compliant ... AppToto has been the perfect addition to our platform. If you're on the fence, try this out! You never know what you're missing until you find what you're looking for. ***Fully-satisfied, very happy client for over 2 years***

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Apptoto pricing

Starting from
Pricing options
Free trial
View Pricing Plans

Starter: $32/month or $29/month billed annually
Plus: $60/month or $54/month billed annually
Professional: $110/month or $99/month billed annually
Group: $210/month or $189/month billed annually
Group 3200: $388/month or $349/month billed annually
Group 6400: $721/month or $649/month billed annually

Apptoto can tailor larger plans to suit user needs.

Apptoto features

Automatic Reminders
Calendar Management
Custom Fields

API (310 other apps)
Activity Dashboard (182 other apps)
Activity Tracking (132 other apps)
Automatic Notifications (171 other apps)
CRM Integration (118 other apps)
Contact Database (113 other apps)
Customer Database (126 other apps)
Customizable Branding (156 other apps)
Customizable Reporting (135 other apps)
Customizable Templates (135 other apps)
Data Import/Export (151 other apps)
Electronic Payments (118 other apps)
Email Integration (156 other apps)
Mobile Integration (121 other apps)
Reporting & Statistics (181 other apps)
Social Media Integration (134 other apps)
Third Party Integration (175 other apps)

Security and privacy


Encryption of sensitive data at rest
HTTPS for all pages

Access control

Multi-factor authentication options

Data policy

Data backup in multiple locations/GEO regions
This will ask you to sign in with LinkedIn

Additional information for Apptoto

Key features of Apptoto

  • Recurring appointments
  • Rescheduling
  • Two-way messaging
  • SMS messaging
  • Voice calls
  • Automated messages
  • One time messages
  • Reserved number
  • Additional logins
  • Custom message timing
  • Follow-up messages
  • Personalized voice reminders
  • In-calendar notifications
  • In-event commands
  • Contact information extraction
  • Group appointments
  • Contact preferences
  • Appointment page
  • Custom add to calendar content
  • Conditional messages
  • Multiple calendar support
  • Custom url
  • Mobile friendly
  • Time zone support
  • Address book integration
  • Capture mobile numbers
  • Outlook calendar integration
  • iCloud integration
  • Microsoft Exchange integration
  • Salesforce integration
  • Clio intgration
  • SQL databases
  • EMR/EHR integrations
  • Office 365 integration
  • Auto replies & actions
  • Automatic reminders
  • Calendar management
  • Google calendar integration
  • Custom message content
  • Import address books
  • HIPAA compliance
  • Mail-merge like fields
  • Multilingual messages
  • Real time notifications
  • Availability options
  • Appointment management
  • Appointment scheduling
  • Custom fields
  • iCalendar, CalDAV, CardDAV integration
  • Email reminders
  • Online booking
  • User management
View All Features


Apptoto allows users to set more than one type of reminder per appointment and reach customers by email, SMS or voice call.
Users can customize message content as well as control message times using mail-merge like fields and scheduling messages to be sent relative to appointments or at a specific time.
Apptoto enables users to create and send automated follow-up messages based on specific conditions, for example, to remind customers to make their next appointment if they haven’t returned in 6 months.
Calendar integrations with Google Calendar, Outlook calendar, Office 365, and more, enable users to manage appointment reminders within their existing workflow and calendar.
Apptoto supports mobile friendly booking pages which enable clients to book appointments conveniently online from their mobile devices.