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Apptoto

4.8
(60)

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Automated appointment messaging service

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(5)

Apptoto Pricing, Features, Reviews and Alternatives

Apptoto FAQs

Q. What type of pricing plans does Apptoto offer?

Apptoto has the following pricing plans:
Starting from: $39.00/month
Pricing model: Subscription
Free Trial: Available

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Q. Who are the typical users of Apptoto?

Apptoto has the following typical customers:
Freelancers, Large Enterprises, Mid Size Business, Small Business

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Q. What languages does Apptoto support?

Apptoto supports the following languages:
English

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Q. Does Apptoto offer an API?

No, Apptoto does not have an API available.

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Q. What other apps does Apptoto integrate with?

Apptoto integrates with the following applications:
Microsoft Outlook, Salesforce Sales Cloud, Microsoft 365, Clio, Google Calendar

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Q. What level of support does Apptoto offer?

Apptoto offers the following support options:
Chat, Knowledge Base, FAQs/Forum, Phone Support, Email/Help Desk

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Apptoto product overview

Price starts from

39

Per month

Flat Rate

What is Apptoto?

Apptoto is an automated appointment reminder and messaging service that connects with existing calendars, extracts contacts and sends appointment and follow-up reminders to customers via SMS text, email or voice call to ensure they arrive on-time and prepared. As a web-based solution, Apptoto gives users the flexibility to manage appointment reminders anytime, anywhere, via any internet-enabled device.

Key benefits of using Apptoto

  • Apptoto allows users to set more than one type of reminder per appointment and reach customers by email, SMS or voice call.
  • Users can customize message content as well as control message times using mail-merge like fields and scheduling messages to be sent relative to appointments or at a specific time.
  • Apptoto enables users to create and send automated follow-up messages based on specific conditions, for example, to remind customers to make their next appointment if they haven’t returned in 6 months.
  • Calendar integrations with Google Calendar, Outlook calendar, Office 365, and more, enable users to manage appointment reminders within their existing workflow and calendar.
  • Apptoto supports mobile friendly booking pages which enable clients to book appointments conveniently online from their mobile devices.
  • Typical customers

    Freelancers
    Small businesses
    Mid size businesses
    Large enterprises

    Platforms supported

    Web
    Android
    iPhone/iPad

    Support options

    Chat
    Knowledge Base
    FAQs/Forum
    Phone Support
    Email/Help Desk

    Training options

    Live Online
    Videos
    Documentation
    Webinars

    Not sure about Apptoto? Compare it with a popular alternative

    Starting from

    39

    Per month

    Flat Rate

    Free plan
    Free trial
    Pricing range

    Starting from

    25

    /user

    Per month

    Free plan
    Free trial
    Pricing range
    Ease of use
    Value for money
    Customer support
    Ease of use
    Value for money
    Customer support
    Why am I seeing this?

    Apptoto pricing information

    Value for money

    4.6

    /5

    60

    Starting from

    39

    Per month

    Flat Rate

    Pricing options

    Free plan
    Subscription
    Free trial
    Pricing range

    Value for money contenders

    Apptoto features

    Functionality

    4.8

    /5

    60

    Total features

    22

    3 categories

    Most valued features by users

    Data Import/Export
    Customizable Fields
    Calendar Management
    Reminders
    Appointment Management
    Appointment Scheduling
    Automated Scheduling
    Availability Management

    Functionality contenders

    Apptoto users reviews

    Overall Rating

    4.8

    /5

    60

    Positive reviews

    Rating breakdown
    • Value for money
    • Ease of use
    • Features
    • Customer support
    • Likelihood to recommend9.54/10
    Rating distribution

    5

    4

    3

    2

    1

    50

    8

    1

    0

    1

    Pros
    This software is very easy to use, and the customer support is wonderful. I've tried other appointment reminder systems, and this one is far superior.
    The best features about this product is the ability so sync colanders and send automated messages for scheduling.
    We also love the compatibility with calendar syncing- another important must-have for our business.
    Cons
    The only negative I have found is there is no in person training. You can watch live on line tutorials or webinars.
    The only small problem I had within over a year of usage was that one time I needed customer assistance and took them over 24 hours to return my call.
    Once in a while there was a glitch were software sent out wrong location of appointment, but this was rare and may have been caused by user mistakes.

    Overall rating contenders

    AvatarImg
    AvatarImg

    Abraham A.

    E-Learning, 1-10 employees

    Used daily for 2+ years

    Review source

    Overall Rating
    • Value for money
    • Ease of use
    • Features
    • Customer support
    • Likelihood to recommend10/10

    Share this review:

    Your business needs this.

    Reviewed 4 years ago

    I've been using Apptoto for years and can't imagine my business without them. Apptoto is extremely reliable. Truly a "set it and forget it" tool.

    Pros

    You can fine-tune reminders to meet your wildest needs. From different time zones to different services, they can do it all. Reminders get sent out 99.9% of the time.

    Cons

    I would say the user interface could improve but that is always the case with every SAAS I've used. I've seen slight yet useful improvements as the months/years go by so I can't complain. They're keeping costs down and still managing to make improvements, kudos! At the end of the day, I hired them to deliver my reminders (and handle my booking pages) - and they do that like no other company in this space.

    JT
    AvatarImg

    Jessica T.

    Fine Art, 11-50 employees

    Used daily for 2+ years

    Review source

    Overall Rating
    • Value for money
    • Ease of use
    • Features
    • Customer support
    • Likelihood to recommend10/10

    Share this review:

    Apptoto integrates the best with google calendar at the most reasonable price :)

    Reviewed 6 months ago

    The apptoto team has been very helpful and accommodating to the needs for our business, they listen and make changes to the software when possible to improve it in ways that are useful to us, and the software never glitches.

    Pros

    Its easy to customize, communicate with our clients, sync to our google calendar, and access the customer service when we need help.

    Cons

    My biggest complaint was that when the client replied it did not edit the text of the calendar to add their response but they coded that in the last update :)

    DH
    AvatarImg

    Diane H.

    Accounting, 51-200 employees

    Used daily for 2+ years

    Review source

    Overall Rating
    • Value for money
    • Ease of use
    • Features
    • Customer support
    • Likelihood to recommend10/10

    Share this review:

    No more missed meetings!

    Reviewed 14 days ago

    Their customer service team is very helpful whether it be on the phone or online.

    Pros

    With a few clicks of a button we're able to remind clients, prospective clients, etc. about their upcoming meetings. Numerous options and variables at your fingertips. It has helped cut down on forgotten meetings or prompted reschedule requests.

    Cons

    Because there are so many different options to set up it can be a little overwhelming. But their customer service is very accessible and helpful.

    PW
    AvatarImg

    Paul W.

    Automotive, 1,001-5,000 employees

    Used daily for 2+ years

    Review source

    Overall Rating
    • Value for money
    • Ease of use
    • Features
    • Customer support

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    A Consistent Failure to Do What it Says It Does.

    Reviewed 4 years ago

    If the product would work, its been amazing. Unfortunately, after being bitten more than once and losing customers as a result, it will make you twice shy. It also wouldn't be a big deal if they could solve the errors quickly. It is current the 26th of July and I lost service on the 11th of July.

    Pros

    I love the features that the service provides, if only it would constantly work.

    Cons

    It intermittently stops functioning. After over a year of using this service it has failed on me at least 15 times. That is, for no warning it will stop pushing notifications to customers and updating your calendar.

    Vendor response

    Hello Paul, We are very sorry to hear that you had trouble with our product last year. Unfortunately we are reliant on Apple's security requirements including app specific passwords and security updates for iCloud calendar. We are happy to help you try to keep these updated should you need a reminder service again. Apptoto Customer Success Team

    JO
    AvatarImg

    John O.

    Law Practice, 51-200 employees

    Used daily for 2+ years

    Review source

    Overall Rating
    • Value for money
    • Ease of use
    • Features
    • Customer support
    • Likelihood to recommend10/10

    Share this review:

    Super program / Super programmer

    Reviewed a month ago

    Excellent. Superb addition to our law practice.

    Pros

    Everything, and especially the ability to stretch its functionality to implement various email and sms messaging drip campaigns, in addition to appointment related one online scheduling capabilities. Really impressed with interface with our CRM, which does not provide an API interface,

    Cons

    None.

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