Calendly vs Bookwhen

Eventbrite

Acuity Scheduling

Mindbody

Doodle

OnceHub

BookingLive

Compare Calendly and Bookwhen based on features, pricing, verified reviews, integrations & more on GetApp. Find out which software is best for your business in 2026.

Acuity Scheduling is an online appointment scheduling solution that allows clients to self-schedule appointments or classes online, complete custom forms, receive confirmation notifications and reminders, and pay or donate with a credit card.

OnceHub goes all out to capture and qualify new leads and engage them productively while you’re busy with other things. Save yourself time and money with a highly adaptable scheduling solution packed with features you and your prospects will love.

Stop scheduling chaos. Doodle helps you quickly organize meetings, client bookings, and events without calendar headaches.



Calendly is a scheduling automation platform that helps individuals, teams, and enterprises book meetings faster, eliminate back-and-forth emails, and connect their calendar, CRM, and video tools into one seamless scheduling workflow.

Access Controls/Permissions

Activity Dashboard

Activity Tracking

Alerts/Notifications

Appointment Management

Appointment Scheduling

Automated Scheduling

Availability Management

Booking Management

Calendar Management

Calendar Sync

Calendar/Reminder System

Class Scheduling

Client Portal

Collaboration Tools

Confirmations/Reminders

Credit Card Processing

Customizable Branding

Customizable Fields

Customizable Forms

Customizable Reports

Customizable Templates

Data Import/Export

Electronic Payments

Email Management

Email Reminders

Employee Management

Employee Scheduling

Event Calendar

Event Management

Event Scheduling

Facility Scheduling

Group Scheduling

Mobile Access

Mobile Alerts

Multi-Location

Online Booking

Online Payments

Real-Time Data

Real-Time Notifications

Real-Time Reporting

Real-time Scheduling

Real-Time Updates

Recurring Appointments

Reminders

Reporting & Statistics

Resource Scheduling

Scheduling

Self Service Portal

SMS Messaging

Team Calendars

Third-Party Integrations

Time Zone Tracking

User Management

Website Integration

Calendly

Android

Web-based

iPad

iPhone

The ability to control your calendar is second to none, add that to some great integrations like with Zoom and it is really a great productivity tool. Easily add a widget to any webpage.

Accountant

I love how easy it is for me to be able to send a link to clients for them to schedule an appointment to speak with me. It's very customizable, and connects seamlessly with Google calendar.

Consultant

I love this product -- one of the handful I am so happy to pay for. It saves me so much time scheduling meetings, and I love the customization and automation.

litigation support manager

This is great for scheduling training and other types of important items. I really enjoyed how quickly you could merge this with an e-mail and send out.

Marketing Communications Manager

Calendly is the best time scheduling app in terms of ease of use and a smooth notification process. It works best for you and whoever is the recipient of your calendar appointments.

Business Development Executive

I liked the ability to schedule meetings with the calendar and the ability to share it with others to schedule on your calendar without having to have outlook or google calendar.

UX Designer

In general, setting aside the previous comments has been a good and useful tool. I think in combination with a kind of Doodle system could be great.

president

Disappointed with this and strongly recommend against going down this road. The Outlook integration is broken, the patch does not work.

Student Technology Assistant

My overall experience with Calendly is excellent. It is an amazing to automatically create schedules during the week.

Busniess Development - Sales

Honestly cant think of much to dislike. The only thing that comes to mind is that sometimes the app that is supposed to sync my outlook calendar with my Calendly will crash for no reason.

Analyst, Audit Analysis, International Labor Standards

I loved the simplicity of it. I've used it multiple times to schedule meetings with people outside of my company and it's been so easy and user friendly to use.

Library Associate

I got a little confused at one point when people were unable to schedule time with me because the time for the appointment was too close to the time of scheduling.

Owner

Great to have zoom integration with the free trial. Calendar integration was very useful for automatically adding the confirmed meeting to my calendar.

I like the fact that Calendly works well with Zoom. I found Calendly's tech support to be outstanding.

support counsellor

I love that this is very budget-friendly option for people who are trying to schedule their clients and want to safe time and money alltogther.

Coach

When I started using it, the lack of zoom integration in their free plan was a bummer.

Founder

It's so easy for everyone to get started and the pricing is amazing for the value you get. A must for anyone who struggles to arrange meetings over emails.

Overall the experience is good. We've contacted their customer support with questions a few times and always got what we needed.

Calendly screenshot: Calendly Share scheduling link

Calendly screenshot: Calendly Automated workflows

Calendly screenshot: Calendly Browser extensions

Calendly screenshot: Calendly Routing forms. Instantly qualify, route, and schedule meetings 

Calendly screenshot: Calendly Round robin & collective events

Calendly screenshot: Calendly Admin management

Freelancers

Large Enterprises

Mid Size Business

Non Profit

Public Administrations

Small Business

Mindbody offers business management software for spas, salons, gyms, wellness practitioners and other class and appointment-based businesses.

BookingLive is an award winning, UK based, industry specific modular booking and management system, which facilitates managing your customers, sales and enquiries, emarketing campaigns, online bookings, staff, scheduling, finances, reports and promotional campaigns.

Eventbrite is a global ticketing and event technology platform that provides creators of events with tools and resources to seamlessly plan, promote, and produce live experiences. Eventbrite is a ticketing and event technology platform that helps businesses organize and sell tickets to events online while helping people discover events that fuel passions. From workshops to concerts to conferences to film and music festivals, Eventbrite houses events of all shapes and sizes.

Bookwhen is a flexible online booking system which enables SMBs to organize & process payments for classes, courses, workshops & events quickly & easily

Activities Booking

Attendance Management

Attendance Tracking

Attendee Management

Attendee Tracking

Class Registration

Contact Management

Customer Data Management

Customer Support

Discount Management

Event Registration

Event Ticketing

Forms Management

Group Registration

Group Reservations

Multi-Language

Online Registration

Online Ticketing

Payment Processing

Point of Sale (POS)

Promotions Management

Rate Management

Registration Management

Reporting/Analytics

Self Check-In/Check-Out

Third Party Booking

Ticket Reservations

Ticketing

Website Management

Bookwhen

Teacher

Overall I'm just thrilled with being able to take all my booking through this site because of its simple platform and the phenomenal customer service help at hand.

Teacher and owner

The customer service and support has always being outstanding- this was so important when I was setting up and had lots of questions.

Head Coach 

The software was easy to set up and use ( even for not technical persons like me). It looks super professional and gave our events a quality feel.

Owner and teacher

Awesome solution to class tickets with good support & very good pricing.

Fitness Coach

The integration to Zoom is super helpful. My class members book the class and the system sets it all up through Zoom for me - they have one click entry, I have my meetings all in.

Pilates Instructor

Easy to use both for my company and for my users, customer service is brilliant.

Self employed 

How easy it is to Navigate and use the support is outstanding.

Yoga Teacher

It ease for me to set up and for my clients to use. I have had all positive feedback from using this system.

Instructor

However, having used the system for several months now, we're confident that once restrictions end we'll continue using Bookwhen. It's just a nice simple system, that ticks every box.

Owner 

Great and got feedback from customers that are easy to use and they’re trust the system.

Personal Trainer

I decided to use this software after another trainer recommended it to me. It's worked very well for me when I've needed it and would recommend it to any trainer doing online classes.

During lockdowns we kept this system in place for our online sessions, which integrated beautifully with our Zoom account.

Maybe the trial could have been a bit longer to alow for the set up would be my only negative comment.

As a small business wanting to take bookings with prepayment it is ideal. I love the class pass feature, discount code options and that payments are taken through stripe.

The videos and setup guides were extremely helpful. The software is very intuitive in nature, and from reviews by participants in meetings and workshops, the interface works well for them also.

I recently contacted Bookwhen to cancel my subscription as I haven't been using it.

Yoga and Meditation teacher

The only negative is that it doesn't look as 'sexy' as wanted it to. It is a little boring in it's over all look.

Fitness Instructor

I started using Bookwhen to schedule and administer Pilates, where clients must pay in advance for class, and which I keep to a limited number of participants.

Calendly vs Bookwhen Comparison (2026)

Calendly

Bookwhen

Overview

Video & Screenshots

Pricing

User reviews

Key features

Integrations

Alternatives