Mindbody vs Vagaro

Acuity Scheduling

Square Point of Sale

Booker

WellnessLiving

ABC Glofox

Zen Planner

Compare Mindbody and Vagaro based on features, pricing, verified reviews, integrations & more on GetApp. Find out which software is best for your business in 2026.

Goldie

Goldie is a comprehensive software designed for salon and beauty professionals. The platform offers appointment scheduling, automated client reminders, and integrated payment processing capabilities to help reduce no-shows and streamline business operations. Beauty professionals can manage their calendars, create branded online booking websites, and track business performance through detailed reports.

Acuity Scheduling is an online appointment scheduling solution that allows clients to self-schedule appointments or classes online, complete custom forms, receive confirmation notifications and reminders, and pay or donate with a credit card.

Vagaro

Vagaro is all-in-one software for beauty, wellness, and fitness professionals. Manage appointments, accept payments, run marketing campaigns, and grow your business all from one easy-to-use platform designed to help you save time and boost revenue.

Simplify appointment scheduling, automate reminders, and streamline your business management with Mindbody scheduling software.

Access Controls/Permissions

Accounting

Activities Booking

Activity Dashboard

Alerts/Notifications

Appointment Management

Appointment Scheduling

Assessment Management

Attendance Management

Attendance Tracking

Automated Scheduling

Barcode/Ticket Scanning

Billing & Invoicing

Booking Management

Booking Notes

Booth Rental Management

Calendar Management

Calendar Sync

Capacity Management

Charting

Class Management

Class Scheduling

Client Database

Client Management

Client Portal

Client Profiles

Commission Management

Confirmations/Reminders

Contract/License Management

Costume Management

Credit Card Management

Credit Card Processing

Customer Accounts

Customer Database

Customer Engagement

Customer Support

Customizable Forms

Customizable Reports

Customizable Templates

Customization

Data Import/Export

Debit/Credit Card Processing

Document Storage

Dues Management

eCommerce Management

Electronic Payments

Email Management

Email Marketing

Email Reminders

Email Templates

Employee Management

Employee Scheduling

EMR/EHR

Event Calendar

Event Management

Event Scheduling

Facility Scheduling

Faculty/Staff Management

Financial Management

Fitness Plan

For Barbershops

For Dance Studios

For Gyms

For Martial Arts

For Medical Spas

For Physical Therapy

For Salons and Spas

For Yoga/Pilates Studios

Gift Card Management

Group Reservations

Group Scheduling

HIPAA Compliant

Inventory Management

Inventory Tracking

Item Management

Lead Management

Live Chat

Loyalty Program

Marketing Automation

Marketing Management

Member Communication

Member Database

Member Directory

Member Portal

Membership Management

Membership Renewals

Member Types

Mobile Access

Mobile App

Multi-Location

Multiple User Accounts

Online Booking

Online Payments

Online Registration

Online Store

Onsite Registration

Patient Scheduling

Payment Processing

By industry, Mindbody reviewers are most commonly professionals in health, wellness and fitness (42%). The most frequent use case for Mindbody cited by reviewers is appointment scheduling (44% of reviewers).

Users and use cases

Reviewers indicate that Mindbody’s features and integrations can justify the price for some, and a few users appreciate occasional discounts. However, many reviewers feel the pricing is complex, with frequent increases, extra fees, and poor value for small businesses.

Value for money

The Mindbody integration most frequently cited by reviewers is Google Calendar, a scheduling product rated 4.5 out of 5 for its integration with Mindbody.

Integrations

Mindbody is an appointment scheduling solution offering key features such as appointment management, online booking, confirmations/reminders, mobile access, payment processing, and calendar management, among others.

Mindbody

Android

Windows

iPhone

Web-based

Starter

Accelerate

Ultimate

Owner

We are barely thousandaires and we are not able to decrease the delivery of our process when the program wants us to reduce our prices. When I go to the store, I see the price and I pay it, but for some reason, Pilates, Fitness, Yoga, we are all asked to reduce our prices when we pay thousands and put in hundreds hours of training to provide a high-quality service to people.

Founder

You can manage your staff & clients, collect member data, sell packages, track metrics, and even take payment in one tab on your browser.

vice-president

The acounting page is the best with the scheduling features, the marketing links and the payment processing.

I run a premium boutique fitness studio in Southern California and we switched to Mindbody about a year ago which has made our operations, reporting, and member onboarding faster, easier, and more efficient.

Manager

It offers a comprehensive suite of tools that make it easy to manage class schedules, appointments, client bookings, and payments all in one place.

Another significant advantage is that MINDBODY’s POS payment processing fees are notably lower than those of many competitors, helping us keep overall operating costs down.

Owner and Teacher

You'll talk to a nice, professional person during your first phone call who (at least in my case) will tell you what you want to hear in order to sign the contract. Once I started getting into the set up, I started to realize that it was an extremely long process (onboarding can take up to 8 weeks) and that I wasn't going to get what I thought I would and that it takes a painfully long time to get answers.

Owner and Operator

It gives me in my small business more than enough options to make changes to my billing and schedule easily.

The print out for the class list/roster contains all the information about the students so you can't use it for sign in.

So, we are seriously considering stopping our partnership with Classpass. Despite the volume we have to consider, we can't take a price decrease; we have to not accept that we have to decrease our prices to accommodate a program run by billionaires.

Self care

This app allows me to see and schedule any class within my area.

Front Desk Receptionist

Mindbody allows me to run reports that shows how well my services are doing including client retention.

Relaxation Specialist

So if someone has a credit card on their Mindbody file, we can't use that at the business as a card on file when people book through the app because it doesn't pull the card information to their profile.

Director of Marketing and Communications

I especially appreciate the integrated marketing tools and automation features, which help us stay in touch with our clients and keep them engaged without added effort.

Our business is Pilates, and we have to create continuity for clients to learn the whole concept of Pilates.

On that first phone call, when I asked about cancelling if things didn't go well, Sam (sales rep) made it seem like if I tried to cancel then they would give me a sales pitch but eventually would let me out of my contract which isn't true.

Managing Member

Even though our music lesson business was not in it's vertical, we were able to adapt to it's functionality and configure it to meet most of our needs.

Exercise Scientist

Mindbody registered my business name incorrectly despite clear instructions, and their onboarding deactivated appointment types, stopping me from processing client sessions.

I like the ease of managing with Mindbody, and the cost is less than an administrative assistant for sure, but I am a Gen Xer, and it does take time for me to process it easier in the long run.

Client Experience Manager

Would like the option to book into multiple same classes for a client (almost a button to book a certain number of the same class into the future).

Customer support via live phone calls and follow up emails covering the topic of conversation with help articles.

The dashboard allows you to see everything at a glance which is a time saver.

Director of Membership

One of its standout features is its intuitive interface, which facilitates easy booking for clients and efficient schedule management for staff.

Co-owner

Our staff feels the same, except when their are major changes and it takes them time to locate where things are

General Manager

Occasional confusion in online booking an appointment and charging guest but not giving the time on schedule.

Personal Trainer

I can book clients myself or have them book in with my link making it very easy to schedule and bill the client after each session.

However, the cost of Classpass versus what we are paid for Classpass is not comparable to a client who drops in.

Fitness Supervisor

I love that I can go to a day and see everyone's schedule or go to my schedule and see the week.

Some limitations on being able to adjust some client info on the back end, makes you rely on the client to be able to navigate.

Business Owner

When considering the major areas like Value, Ease of Use, Features, Payment Processing, User Interface, and Support, Mindbody scores 90 out of 100.  

I love that when I need assistance, even on a Saturday, I am able to connect with someone. And if for some reason they can't help me, they are able to get me help within a short time, for example, the following business day.

We run a large health club and MindBody has the features to allow us to run all the aspects of our business using the software.  

Good tool for control and management of clients, classes and staff.

mister

maybe the integrated IA could be a little more smarter but, anyway, when it gets stuck on some topic customer service come right in to help out

Founder and Owner

Simple things—like fixing client emails or last names—turn into nightmares. When I did reach out, I was given a generic AI message and the chat was closed.

Director Wellness and Fitness

I have sent multiple emails, I have talked to three "account" people on the phone and yet to have ANYONE call me back and help with the problem.

There is only one option for confirmations for classes/courses.

Executive Assistant

I use this platform to book yoga/fitness classes, but it can also be used as a spa booking system.

Sometimes the address to the places are not up to date and I have gotten lost on my way to a class and was late.

Business owner

Sometimes clients have to create separate profiles for some businesses, basically not all the information transfers from business to business.

A better reports options and even, being able to customize them, ourselves, would be great

Helps our business stay organized, and it very easy for our clients to register and book an appointment.

For any class or appointment-based fitness studios, Mindbody is by far the most comprehensive software I've found.

It excels in its comprehensive features tailored for scheduling, client management, and payment processing.

Please be careful when dealing with Mindbody, you are signing a year long contract and if they give you the impression that you can get out of it, I'm proof that you can't.

It was only when we found really good software developed specifically for weekly recurring private music lessons were we willing to migrate away from Mindbody.

President

I also really like the automations we can create so that clients are being welcomed, notified and asked for reviews at different stages of their experience with us.

Trainer

There often seems to be a way to set up a service in a way that you'd like, but there are a lot of extra steps to do so.

Mindbody vs Vagaro Comparison (2026)

Mindbody

Vagaro

Overview

Video & Screenshots

Pricing

User reviews

Key features

Integrations

Alternatives