Expensify vs FreshBooks

QuickBooks Enterprise

QuickBooks Online

SAP Concur

Wave

Zoho Expense

QuickBooks Online Advanced

Compare Expensify and FreshBooks based on features, pricing, verified reviews, integrations & more on GetApp. Find out which software is best for your business in 2026.

TravelBank

TravelBank is a cloud-based expense reporting software designed for corporate travel. It caters to the needs of small and midsize businesses by offering efficient management of various travel expenses including flights, accommodations, and more. It simplifies expense reporting by providing automated systems for generating expense reports and facilitating direct deposit reimbursements.

FreshBooks

FreshBooks is accounting software that helps small business perform accounting tasks, conduct invoicing, manage expenses, and more.

ExpensePoint

ExpensePoint is a mobile expense management solution for small to large multinational enterprises that automates employee expense report processes. Features include receipt reading and imaging, approval routing, credit card uploading, and policy enforcement. The platform serves all global markets and is accessible via any web browser or Android or iOS mobile device.

Easily track your receipts and manage expenses on the go with Expensify. Just take a photo of your receipt and Expensify automatically transcribes the details.

Access Controls/Permissions

Accounting Integration

Activity Dashboard

Activity Tracking

Alerts/Notifications

Approval Process Control

Approval Workflow

Attendance Tracking

Audit Trail

Automated Receipt Matching

Billable Items Tracking

Billing & Invoicing

Booking Management

Budget Control

Categorization/Grouping

Compliance Management

Configurable Workflow

Corporate Card

Credit Card Management

Customizable Fields

Customizable Reports

Customizable Templates

Dashboard

Dashboard Creation

Data Import/Export

Duplicate Detection

Electronic Payments

Employee Management

ERP integration

Expense Claims

Expense Tracking

Financial Analysis

Financial Management

Invoice Management

Invoice Processing

Leave Tracking

Mileage Tracking

Mobile Access

Mobile App

Mobile Receipt Upload

Multi-Currency

Online Booking

Optical Character Recognition

Payroll Management

Policy Management

Progress Tracking

Projections

Project Time Tracking

Project Tracking

QuickBooks Integration

Real-time Alerts

Real-Time Analytics

Real-Time Data

Real-Time Monitoring

Real-Time Notifications

Real-Time Reporting

Real-Time Updates

Receipt Management

Reimbursement Management

Reminders

Reporting/Analytics

Reporting & Statistics

Reservations Management

Resource Allocation & Planning

Restriction Management

Rules-Based Workflow

Secure Data Storage

Single Sign On

Spend Analysis

Spend Control

Task Management

Task Progress Tracking

Third-Party Integrations

Time & Expense Tracking

Timer

Timesheet Management

Time Tracking

Time Tracking by Client

Time Tracking by Project

Transaction History

Travel Management

Vacation/Leave Tracking

Workflow Management

By industry, Expensify reviewers are most commonly professionals in computer software (17%). The most frequent use case for Expensify cited by reviewers is expense report management (89% of reviewers).

Users and use cases

Reviewers appreciate the free trial and free version, which they say help smaller businesses test Expensify. Some users report affordable pricing and useful features, but some reviewers feel costs can rise unexpectedly and dislike unclear pricing policies.

Value for money

The Expensify integrations most frequently cited by reviewers are: QuickBooks Online (an accounting product rated 4.7 out of 5 for its integration with Expensify) and NetSuite (an accounting product, 4.8).

Integrations

Expensify is an expense report tool offering key features such as expense tracking, receipt management, mobile receipt upload, approval process control, and expense claims, among others.

Expensify

Web-based

Windows

iPad

Android

iPhone

Chromebook

Collect

Control 

Account Manager

Expensify allowed the insurance team to automate reports and approvals, making team spending tracking easy and streamlined for rapid, compliant reimbursement.

Financial Advisor

Camila’s company valued how Expensify safely simplified the capturing of receipts, tracking of miles, and reimbursement flows, making monthly expense reporting more organized and less prone to errors.

Director

I was able to link Expensify to my rideshare app and it automatically pulls the data into the app so all I have to do is click submit to turn in my expense report.

Sr. Director of Life and Workforce Readiness

This has helped us decrease the amount of paperwork boxed up in our storage room as well as help us lessen our ecological footprint lessening the amount of paper and toner used.

Associate Architect

I use Expensify to request reinforcements from my actual company. When we travel domestically and internationally, we buy our own tickets and expenses and just upload to Expensify to send finance team

Outreach Representative for the South

Given I’m in outside sales and on the road a lot this makes my manager super happy because I’m able to capture my expenses as I go and turn in my final expense reports in a timely manner.

Systems Engineer

Expensify has a clean, no fuss interface that makes recording expenses and filing for reimbursements a painless and easy process.

VP Carrier Sales

Sometimes Expensify will duplicate expenses if you aren't patient.   If you take a picture or upload a receipt then simultaneously try to manually edit, it will create two duplicate expenses and not accept one of them.  

Teacher

The convenience of submitting pictures of receipts without the hassle of paperwork and the map feature to calculate miles for you.

Principal Product Manager

Some of the UI is very buggy or isn't intuitive. When submitting receipts, it automatically pauses your workflow while the OCR is reading it.

Account Executive

The only con I can think of is that when I set up the app I set up my settings to auto submit my report daily on accident and I can't figure out how to change that.

Software Engineer

The process is simple: upload a receipt, create a report, and a few days later, following company policies, we receive the reimbursement.

Finance Coordinator

It relies heavily on its in-app chat for support. While fast for simple issues, complex, time-sensitive, or administrative issues are hard to resolve without dedicated phone access, which is often limited to higher tiers or not available.

Partner and Board Member

Its smart-scanning feature, the possibility of creating a rule from a change in an expense description and apply it to all matching expenses, and the ability to switch between expense policies

We use Expensify in our company to manage reimbursements for courses, books, and other professional development expenses.

Sr Manager of HR

I appreciate the simplicity of drag and drop invoices, reminders, integration of the credit card charges, and duplication and recurring set up features.

Technical Customer Success Manager

Being able to scan receipts where the amount, currency, date/time etc is detected so accurately is amazing.

Sr. Solutions Engineer

Mileage calculator could be better, doesn't allow for custom routes which creates a hurdle as you don't always follow the map.

A few times the auto-scan feature didn't work when scanning receipts on my computer, but I restarted, and it eventually started again.

Channel Account Manager

I utilize the mobile app for receipt photos, then fill out the missing details on my laptop.

VP, Engineering and Services

One of the most helpful features was the ability to extract total amounts directly from images of receipts, which saved time and reduced manual entry.

Marketing Director

As someone who has run large marketing events with multiple vendors and tons of separate invoices and receipts, Expensify has made my life so much easier.

Project Coordinator

The user interface and clean and flows easily, payment and reimbursement turns into an easy go with the very good document management feature that comes with that.

Marketing Manager

One of my favorite features? If I forget my physical Expensify card (which used to happen more than I’d like to admit), I can still get reimbursed quickly and easily. But honestly, forgetting it is no longer an issue now that I can add my Expensify card to Apple Wallet—genius move!

Campus Pastor

As a busy church, I've found Expensify an absolute gift, for receipt accounting, expense tracking, and report navigation.  

Senior Sales Manager

I am very happy with my experience using expensify, it is user friendly, makes me more energized to keep my expenses up to date and I do not feel the urge to procrastinate my expenses that I did with many solutions I used prior to this

Scientist

There are complaints about slow or limited support, especially when dealing with urgent issues. While functional, the Iphone app can occasionally be buggy or slow when uploading receipts or syncing data.

Associate resident consultant

The intuitive interface, smart receipt scanning, and seamless report generation save a lot of time and effort.

The fact that there is a smartphone application makes it so that you don't have a weekly/monthly wad of receipts that you have to report/track.  

Audio Visual Engineer

I also use it to track my reports and validate I get the correct reimbursement.

Sometimes it’s hard to find receipts that haven’t been auto tagged to a transaction yet or finding them if you de-emerge a duplicate charge entry.

Finance and Operations Manager

It cut down on expense report lag and let us keep a closer eye on project budgets, especially when we hit months with multiple campaigns.

TSSE

It has very good tracking feature where I can save my reports and receipts.

League Coordinator

I have used Expensify for the past 18 months for tracking and reporting expenses at the non-profit organization I work for.

Creating reports to be approved it's not always the most intuitive part of the app, even when using the receipt autofill tool.

Expensify is a simple and easy way to submit reimbursement claims to your company. Once you submit, it's out of your hands for follow up with your supervisor.

Manager

Allows me to rt the record in and process them before I leave the store.

Owner

The integration into Quick Books Online had some bugs and issues at first, but that also could have been due to some of the users at the accounting firm.

Sr Director, Demand Generation

I love how simple it is to forward receipts to receipts@expensify—they're automatically scanned and added to my reports with almost no manual work.

VP, Product and Market Development

The one weak area in the application is the time it takes to enter mileage expenses especially for trips that are duplicates of previous trips (like the airport).

Regional Sales Manager

Periodic bugs and syncing errors interfere with report workflows, needing further assistance to prevent delays.

Director of Lifecycle Marketing

The mobile experience is intuitive, expense submission is straightforward, and reimbursement turnaround times are consistently quick.

Functional Safety Manager

Automatic scanning sometimes does not work as it misinterprets some fields on the bill. But it does get better over time.

Sr AI Analyst

It could be way more straight forward on how to create the expanses and add multiple into one report for submission.

Software Developer

Expensify has been an amazing addition to the corporate suite of applications, and gives me hope that not all boring tasks need to be boring.

Construction travel reset merchandiser

Expensify's commitment to automating the tedious for its customers and trusting the talented for its employees is what makes it a good company.

It makes it simple to attach receipts and track expenses for multiple businesses and users.

Expensify vs FreshBooks Comparison (2026)

Expensify

FreshBooks

Overview

Video & Screenshots

Pricing

User reviews

Key features

Integrations

Alternatives