Expensify vs FreshBooks

QuickBooks Enterprise

QuickBooks Online

SAP Concur

Wave

Zoho Expense

QuickBooks Online Advanced

Compare Expensify and FreshBooks based on features, pricing, verified reviews, integrations & more on GetApp. Find out which software is best for your business in 2026.

SAP Concur is a leading cloud-based spend management solution that helps small, medium, and large businesses automate and simplify expense reporting, travel booking, and invoice processing. It’s designed to give organizations better control over their business spend by integrating near real-time data and using AI to audit 100% of transactions.

Zoho Expense is online travel and expense management software that helps businesses streamline corporate travel, automate expense reporting, gain complete control over spending, accelerate reimbursements, and get crucial financial insights to stay two steps ahead.

QuickBooks Online is an all-in-one online business software designed to help manage business finances. The platform is built to scale businesses, unlocking insights and providing the functionality of a larger team, all on one integrated platform.

The easiest way to do your expenses, travel, and corporate cards.

Access Controls/Permissions

Accounting Integration

Activity Dashboard

Activity Tracking

Alerts/Notifications

Approval Process Control

Approval Workflow

Attendance Tracking

Audit Trail

Automated Receipt Matching

Billable Items Tracking

Billing & Invoicing

Booking Management

Budget Control

Categorization/Grouping

Compliance Management

Configurable Workflow

Corporate Card

Credit Card Management

Customizable Fields

Customizable Reports

Customizable Templates

Dashboard

Dashboard Creation

Data Import/Export

Duplicate Detection

Electronic Payments

Employee Management

ERP integration

Expense Claims

Expense Tracking

Financial Analysis

Invoice Management

Invoice Processing

Leave Tracking

Mileage Tracking

Mobile Access

Mobile App

Mobile Receipt Upload

Multi-Currency

Online Booking

Optical Character Recognition

Payroll Management

Policy Management

Progress Tracking

Project Time Tracking

Project Tracking

Projections

QuickBooks Integration

Real-time Alerts

Real-Time Analytics

Real-Time Data

Real-Time Monitoring

Real-Time Notifications

Real-Time Reporting

Real-Time Updates

Receipt Management

Reimbursement Management

Reminders

Reporting & Statistics

Reporting/Analytics

Reservations Management

Resource Allocation & Planning

Restriction Management

Rules-Based Workflow

Secure Data Storage

Single Sign On

Spend Analysis

Spend Control

Task Management

Task Progress Tracking

Third-Party Integrations

Time & Expense Tracking

Time Tracking

Time Tracking by Client

Time Tracking by Project

Timer

Timesheet Management

Transaction History

Travel Management

Vacation/Leave Tracking

Workflow Management

Expensify

Android

Web-based

Windows

iPad

iPhone

finance

Our company have multiple entities in the US and in EU and expensify does not support this, the integration with xero is a mess i don't understand how does it work...My overall experience is bad.

Human Resources Manager

It's a nice incentive to encourage cost savings for the company and really nice for employees if you aren't too particular about your lodgings.

Sales Director

The ease of use and functionality is great and it makes it easy to track where your reports are at and when it has been approved.

Customer Support Specialist

I really enjoy expensify and everything it encapsulates. It's easy, and quite frankly, effective and I recommend to everyone.

Owner

Such an awesome product/app. I have had to date the best experience using this app.

Operations Manager

I've also done some research on their company culture and it seems like they really invest into their employees lives. This definitely looks like a great company to work for.

Criminal billing practices. I barely used the software and they are charging me for a year subscription and won't let me cancel.

Investor Care Specialist

Overall, Expensify provides a great experience and is a great tool for businesses to reimburse their employees in an easier way.

Self employed farm hand

Their customer support is amazing I truly enjoy being a member. They get back to you in a quarter if the time normal apps do.

Pastor

Expensify is a great, simply tool to help you keep track of expenses for your business and makes balancing the credit card statements each month really easy.

They violate their own privacy policy by sending out non-product related information to their customer base. This violates the agreement that they make you sign.

Senior Digital Marketing Associate

Happy & satisfied of the experience with Expensify so far.

Enterprise Account Executive

It's pretty quick and easy to submit receipts for expenses and the approval process is easy. It's simple to add receipts and get everything compiled into one report for reimbursement.

Director of Marketing

Expensify has made the tedious process of tracking and submitting expenses SO much easier. I used to dread submitting expenses and now it's a simple process that takes me no time at all.

Overall, I love Expensify. It is user friendly, saves a lot of time, and track my monthly expenses.

Business Development Manager

Scan and capture solution works perfect 99% of times. Easily integrated with Quickbooks.

Director of Finance

A very good tool but too expensive. There are a lot of features and native integrations which is great.

But they really need to plan ahead when taking on huge things like they currently have taken on. Hire more members and keep up the great customer service.

Expensify screenshot: Manage expenses and corporate cards, book travel, reimburse employees, and create expense reports.

Expensify screenshot: Set up a workspace for all the functionality you need to manage spend.

Freelancers

Large Enterprises

Mid Size Business

Non Profit

Public Administrations

Small Business

QuickBooks Desktop Enterprise is an accounting software for small businesses which provides users with real-time access to customer, employee, and vendor information. The software includes tools for managing inventory, shipping, sales orders, pricing, tasks, invoicing, reporting, and more.

Wave is an integrated solution designed for small businesses. With our automatic bank connections, information flows into Wave, without manual entry. Users can collaborate with accountants or bookkeepers in real-time.

QuickBooks Online Advanced is a web-based accounting & business management solution which enables small businesses to track sales, inventory, financial accounts & payroll from a single dashboard

FreshBooks is accounting software that helps small business perform accounting tasks, conduct invoicing, manage expenses, and more.

Expensify vs FreshBooks Comparison (2026)

Expensify

FreshBooks

Overview

Video & Screenshots

Pricing

User reviews

Key features

Integrations

Alternatives