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Time and Expense Software

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TravelBank logo



Leading all-in-one expense and travel management platform

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Streamline your expense management with our expense tracking software that automates expense reports, offers one-tap approvals, and provides visibility into your business spend. "It probably took us six times longer to work with Excel than TravelBank."

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PracticePanther Legal Software logo

PracticePanther Legal Software


Intuitive Cloud-based Law Practice Management Software

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Easy & secure law practice management software. Highest rated legal case management software on GetApp. Perfect for lawyers and law firms of all sizes. Try it free, no credit card needed.

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MindSalt Time & Expense logo

MindSalt Time & Expense


Web-based time & expense tracking software

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MindSalt Time & Expense is a web-based application that allows managers and employees to access timesheets and expenses from anywhere through the online interface for tracking time and expenses, monitoring projects in real time, as well as managing and approving timesheets and expense reports

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Harvest logo



Online time tracking, invoicing & project reporting

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Track time and expenses to various projects and clients from your desktop, browser or mobile app. Get a complete picture of your costs on a specific project.

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BigTime logo



Time, billing, expense, payment, and project mgmt software

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BigTime helps simplify budgeting, project planning/execution, team communication, task management, resource management, invoicing and project financials. Our customers see an average improvement of 25% in gross margins and a substantial increase in expansion and referral revenue.

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DATABASICS Time & Expense logo

DATABASICS Time & Expense


Combine Time & Expense for unified real-time visibility

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Time and Expense are better together. Our easy-to-use, all-in-one solution gives you the features and flexibility you need so you can get down to business.

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Ruddr logo



The Modern Professional Services Platform

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Ruddr is the modern professional services platform for small-to-midsize teams (5-1,000 users). Measure key data related to clients, projects, budgets, tasks, time, expenses, and invoices. Reports and KPIs provide insight into metrics such as realization rate, utilization rate, and services margin.

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Zoho Invoice logo

Zoho Invoice


100% free online invoicing tool for freelancers and SMBs.

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Zoho Invoice is a cloud-based invoicing app that helps you track time, invoice customers, capture and rebill expenses.

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Small Business Time Tracking for Payroll and Billing

visit website tracks time and expenses to produce reports and exports to software like QuickBooks for invoicing and payroll.

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LawBillity logo



Legal Time and Expense Tracking for Client Billing

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LawBillity is designed to help legal professionals manage time, expenses, billing, utilization rates, and more on a unified portal. The platform enables firms to track billable and non-billable hours and create and export invoices into LEDES or LSS electronic billing formats.

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Kantata logo



Unleash the power of professional services,

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Kantata is a purpose-built solution for agencies and professionals services teams that helps manage your team's time, expenses, and invoices are linked to the tasks and projects they impact in real-time.

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Zoho Projects logo

Zoho Projects


Project Management, Collaboration and Bug Tracking

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Track time and expenses with ease using Zoho Projects. Get real time insights, generate custom reports, and streamline billing.

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Rippling logo



#1 Global Workforce Management Platform | HR, IT, Finance

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One place to run your global workforce—from payroll and expenses to devices and apps.

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Litify logo



End-to-end practice management & legal operating platform

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Litify is the end-to-end legal operating platform designed to break down silos within your legal team and with your clients. Our industry-leading platform includes customizable matter plans and intake questionnaires, a full suite of timekeeping and billing products, and native document management.

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Quadient Accounts Payable Automation logo

Quadient Accounts Payable Automation


AI-Powered Accounts Payable Automation

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Cut invoice processing costs by up to 86% with this top rated AP automation solution. Increase AP controls and empower your remote team.

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ClockShark logo



GPS Time Tracking for Construction and Field Service

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ClockShark is the leading time tracking and scheduling software built for local construction, field service and franchises that want a simpler way to track mobile employee time, run payroll quickly and accurately, and understand job costs.

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DATABASICS Expense logo



Simplify expense reporting without sacrificing control.

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No matter where your employees travel or what they buy, DATABASICS expense management software gives your organization the best of both worlds: a powerful solution that’s easy to use. Get the tools you need to manage compliance, corporate policies and reporting with more flexibility and less hassle.

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Time tracking for today’s mobile, global workforce.

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At DATABASICS, we offer a truly efficient, effective time management solution that’s flexible enough for all types of employees, yet simple enough for anyone to use.

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TimeSolv logo



Practice your passion. Ours is billing and timekeeping.

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Solution for lawyers & other professional firms
• Proven time and billing solution
• Narrative replacement codes for quickly entering frequently used descriptions
• Multiple timers to concurrently manage time on multiple matters
• Conflicts management to easily search for related parties

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Factorial logo



HR software for small & medium companies

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Factorial is a powerful HR software for small to medium companies to automate administrative tasks such as documents, holidays, absences, and much more. Manage payrolls and securely store important documents or even offer flexible compensation and benefits for employees in just one place.

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Tempo Timesheets logo

Tempo Timesheets


#1 time tracking app for Jira since 2010.

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Tempo Timesheets is a time tracking software in Jira which enables teams to track time online, and collect reliable data for reporting, invoicing, accounting, and more. The Tempo Cloud app gives users the flexibility to track time on-the-go via iOS and Android smartphone devices.

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Senomix Timesheets logo

Senomix Timesheets


Easy time tracking for small and mid-sized businesses

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Stop chasing emailed spreadsheets!

Senomix simplifies your office time tracking with an easy solution you can start using in minutes.

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QuickBooks Time logo

QuickBooks Time


Time Tracking App for Simple and Accurate Payroll

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Simplify the expense tracking process with TSheets. Track employee time and jobs using TSheets then report on job costs by project, employees, and more.

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Project Management Made Easy

learn more is a cloud-based Work OS, where teams create workflow apps in minutes to run their processes, projects, and everyday work.

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FreshBooks logo



Accounting Software Built for Owners

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FreshBooks is an online invoicing and time tracking service that saves you time and makes you look professional - Fortune 500 professional.

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Here's what we'll cover:

Buyers Guide

Time Tracking Expense

Businesses must track the time and resources spent on different projects in order to calculate the return on investment as well as track operational efficiency. Tracking employee time spent on a project also helps managers plan create schedules, manage timesheets, bill clients, and allocate resources.

Many small businesses record time and expenses manually, making record sharing between departments difficult. Manual methods are also more prone to error and more time-consuming.

Time and expense software automates the recording of time spent on projects, billing clients at different rates, tracking project progress, and sharing records with other departments such as HR, payroll, or accounting. It also helps users avoid discrepancies in records.

The market offers many best-of-breed as well as integrated time and expense management software options. This can make choosing the software best suited to you difficult. In this Buyers Guide, we discuss core features and other considerations to keep in mind when purchasing a time and expense software.

Here's what we'll cover:

What is time and expense software?

Time and expense software is a tool with which employees can record work hours and expenses and track project statuses. It offers timesheets, calendars, absence recording systems, expense sheets, and reporting capabilities to help managers gain visibility into and control over projects.

Advanced time and expense software tools also offer additional features such as invoicing and expense approvals. Some time and expense software also integrates with other systems such as HR, accounting, and project management to streamline your entire business operation.

What are the types of time and expense software?

Recording time and expenses is an important function not just for project managers, but also for HR executives, accountants, inventory managers, and procurement teams.

Time and expense tracking is therefore a functionality required across departments. Based on the provided capabilities, time and expense software can be divided into two categories.

  • Stand-alone, or simple apps: These are the solutions that offer only time tracking and expense reporting features. Even within this category, some apps may offer either time tracking or expense management features. The basic features offered by stand-alone time and expense software include time tracking, expense tracking, and reporting.

  • Comprehensive or integrated solutions: Many HR, project management, work management, and accounting software suites offer time and expense management capabilities built in.

There are several free and open source time and expense management software options available on the market. If you're just starting out and want to check how time and expense tools can help, signing up for free versions or free trials will be a good option.

Key question to ask a vendor before you buy: Is your time and expense management solution a stand-alone tool or a part of a comprehensive suite?

What are the deployment options for time and expense software?

Similar to most other software solutions available today, time and expense solutions also can either be on-premise or cloud-based.

GetApp focuses on software-as-a-service (SaaS) or cloud-based software solutions, as these are more suitable for small businesses mainly due to the cost versus value factor. We discuss the benefits and challenges of both the deployment options in more detail below.

On-premise software

  • Higher upfront investment and more complex set-up processes.

  • Installing updates provided by the vendor is your responsibility and may require additional hardware investments.

  • Software is hosted on your own server, improving your control over data.

  • All features come covered in a single license.

Cloud-based software

  • The subscription-based pricing model lowers upfront costs significantly but adds to your operational expenses.

  • Regular updates and upgrades are available from and handled by the vendor.

  • Your time and expense records are accessible from anywhere you have an internet connection.

  • It's easily scalable—you can add more employees and projects to the tool as your business grows.

Key questions to ask a vendor before you buy: How frequently do you offer software updates?

What are some common features of time and expense software?

Understanding different features can help you shortlist the right software suited to your business.

The key time and expense software features to look out for include:

Punch-clock/manual time entry: This feature forms the basis of the software's time tracking capability. It captures the time employees spend on projects by allowing them to electronically clock-in and clock-out using punch cards, magnetic readers, automated start/stop features on computer systems, etc.

Time clock feature in CoConstruct

Time clock feature in CoConstruct

Expense management: Capture the cost of different materials, tools, accessories, etc. and attribute them to specific projects or as general expenses. Manage recurring expenses by auto-creating records for them.

Expense tracking in Expensify

Expense tracking in Expensify

Notifications/reminders: Get email and text reminders and notifications about pending tasks, bills, receipts, employee absences, etc. so that you can plan your project workloads and expenses accordingly.

Notes and notifications feature in FreshBooks

Notes and notifications feature in FreshBooks

Reporting: Reports and dashboards provide managers with an overall view of how a project is progressing. It shows which employees are working on which projects as well as identifies projects nearing completion or requiring additional resources.

Reports generated in FreshBooks

Reports generated in FreshBooks

Resource allocation and planning: Analyze resources' bandwidth to plan and distribute projects based on availability, workload, and skill set requirements.

Dashboard feature in Workfront tracking what different employees are working on

Dashboard in Workfront highlighting what different employees are working on

Project tracking: Track the completion, expenses, and revenue of different projects.

Project tracking feature in Workfront

Project tracking feature in Workfront

Key questions to ask a vendor before you buy: What are the features provided in your product's basic version? Are there any additional features, and how are they priced?

What are some important time and expense software integrations?

Integration with other software tools allows for seamless transfer of data between the different applications you use.

Some of the common integrations to look out for include:

HR/payroll software: Your payroll or HR software will require the time spent by employees on different projects along with their respective billable rates to process paychecks/salaries. Integration between these two tools will help export/import this data easily.

Accounting software: Integrating with accounting software will allow the automatic transfer of revenue and expense details of every project between the tools.

Project management software: If you use project management software to track projects and collaborate with stakeholders, it's important for your time and expense software to integrate with it to avoid conflicts and errors in resource allocation, project planning, etc.

Invoicing software: Integrating your expense tracking software with invoicing tools can help automate the creation of client bills, material procurement bills, etc.

Customer relationship software: Integration with CRM solutions allows your time and expense software to automatically capture client details for every project. It lets you add different deadlines, billable rates, and other custom requests to each project or task.

Inventory management: Resource planning features in time and expense software help analyze consumption of material resources. This information when sent to inventory management tools helps to maintain desired stock levels and procure new materials when needed.

Key question to ask a vendor before you buy: Do you offer free APIs or plan to expand on the integrations offered in the future?

The use of artificial intelligence (AI) in time and expense solutions is helping make them more robust. AI-powered time and expense software can automatically detect, verify, and approve funds and reimbursements. Machine learning technologies are helping these tools analyze patterns and detect expense or time frauds.

Key question to ask a vendor before you buy: Do you already offer or plan to add AI capabilities to your tool?

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Note: The applications selected in this article are examples to show a feature in context, and are not intended as endorsements or recommendations, obtained from sources believed to be reliable at the time of publication.