PaySimple vs QuickBooks Online

PayPal

QuickBooks Enterprise

FreshBooks

Square Point of Sale

QuickBooks Desktop

Wave

Compare PaySimple and QuickBooks Online based on features, pricing, verified reviews, integrations & more on GetApp. Find out which software is best for your business in 2026.

PayPal provides an end-to-end suite of tools that can integrate with a business's existing systems and service providers. Its network of shoppers and businesses provides AI-driven data insights to help businesses reach new customers and drive results.

Square Point of Sale is a POS solution for Android and iOS devices which includes tools for managing payments, digital receipts, inventory, reports, and more.

QuickBooks Desktop Enterprise is an accounting software for small businesses which provides users with real-time access to customer, employee, and vendor information. The software includes tools for managing inventory, shipping, sales orders, pricing, tasks, invoicing, reporting, and more.

PaySimple is the leading payments management solution for service-based businesses, powering the cashflow of over 20,000 companies nationwide.

Access Controls/Permissions

Accounting

ACH Payment Processing

Activity Dashboard

Alerts/Notifications

Billing & Invoicing

Billing Portal

Cash Flow Management

Catalog Management

Check Processing

Client Portal

Contact Database

Credit Card Processing

Customer Accounts

Customer Database

Customer History

Customizable Branding

Customizable Fields

Customizable Invoices

Customizable Reports

Data Security

Data Synchronization

Debit/Credit Card Processing

Dunning Management

eCommerce Management

Electronic Payments

Email Reminders

Email Templates

For Small Businesses

Fraud Detection

In-Person Payments

Invoice Creation

Invoice History

Invoice Management

Invoice Processing

Mobile Access

Mobile Payments

Monitoring

Multi-Period Recurring Billing

Multi-Store

Online Invoicing

Online Payments

Order Management

Ordering Automation

Overpayment Processing

Partial Payments

Payment Processing

PCI Compliance

Point of Sale (POS)

Project Billing

Real-Time Data

Real-Time Reporting

Receipt Management

Receivables Ledger

Recurring Invoicing

Recurring/Subscription Billing

Reminders

Reporting & Statistics

Reporting/Analytics

Sales Reports

Self Service Portal

Shopping Cart

Status Tracking

Subscription Management

Website Management

PaySimple

Android

Web-based

iPad

iPhone

Senior Engineer

I have had a wonderful overall PaySimple experience. I need a payment system that is both dependable and effective for my business, and PaySimple meets both requirements.

For the most part, Paysimple is great. It's super user friendly and whenever I come across something I need more training on, their staff is there to help.

There was no warning, just a shut down, and I am still not sure if I will get any of my customer data to continue pursuing payments.

Personal Trainer

Very competitive fees and great for EFT's and credit card drafting. I like to be able to track payments, and see graphically how each month compares to each other.

Freight Broker

I think it's a good program that integrates with your website which is super nice.

Director of Operations & Finance

Straightforward and streamlined system with few favorable card reader options that does a fantastic job for our recurrent revenue operation.

Easy of implementation and updating on website. Customers are happy with the ease of use and security.

I tried to cancel our account within the 30 day trial period and they not only didn't issue me return on my payment but charged me for a SECOND month.

Owner 

Honestly the best possible platform I could've asked for. They have a customer service team that is the best I've ever experienced.

Director of Marketing 

We have launched a subscription program to great success.

Horrible Customer Service and a Paperwork Nightmare.

Technical Quality Manager

With a variety of tools available, it is simple to understand and use. The customers' support team is fantastic.

They didn't even try to tell me what was wrong when they terminated our contract.

Senior Designer

The supplied device to slide Credit Cards makes my sales easy and improves my close rate since I can take a payment right there on the spot.

We would have liked an easier integration with our current software, but other than that the PaySimple software is okay. We really enjoy our customer service representative.

Owner

Please note that the positive reviews on here are several years old, when they were probably under other ownership.

PaySimple screenshot: View your business at a glance with a dynamic dashboard

PaySimple screenshot: Process payments over the phone or in person with Point of Sale

PaySimple screenshot: Send easy-to-pay online invoices

PaySimple screenshot: Create web payment form links

PaySimple screenshot: Collect payments on-the-go

Freelancers

Mid Size Business

Non Profit

Public Administrations

Small Business

FreshBooks is accounting software that helps small business perform accounting tasks, conduct invoicing, manage expenses, and more.

Wave is an integrated solution designed for small businesses. With our automatic bank connections, information flows into Wave, without manual entry. Users can collaborate with accountants or bookkeepers in real-time.

QuickBooks Desktop provides a comprehensive business management solution that integrates accounting, payroll, inventory, and multiple company management functionalities. The software offers industry-specific editions tailored for manufacturing, wholesale, contractors, and accountants, with features like advanced reporting, job costing, and automated pricing rules. Users can enhance their experience with cloud hosting capabilities that enable remote access and team collaboration.

QuickBooks Online is an all-in-one online business software designed to help manage business finances. The platform is built to scale businesses, unlocking insights and providing the functionality of a larger team, all on one integrated platform.

"What If" Scenarios

1099 Preparation

401(k) Tracking

Accounts Payable

Accounts Receivable

Accrual Accounting

Activity Tracking

Ad hoc Reporting

Address Validation

Aging Tracking

Approval Process Control

Asset Accounting

Asset Lifecycle Management

Asset Tracking

Attendance Management

Audit Trail

Automatic Backup

Automatic Billing

Bank Reconciliation

Benefits Management

Billable Items Tracking

Budgeting/Forecasting

Cash Management

Categorization/Grouping

Chart of Accounts

Check Printing

Check Writing

Client Management

Commission Management

Compliance Management

Consolidation/Roll-Up

Consumer Use Tax

Contingency Billing

Core Accounting

Cost Estimating

Cost Management

Credit Card Management

Cross Ledger Posting

Customer Statements

Customizable Forms

Customizable Templates

Dashboard

Data Import/Export

Data Visualization

Direct Deposit

Discount Management

Document Templates

Donation Management

Donation Tracking

Donor Management

Drag & Drop

Duplicate Payment Alert

Electronic Funds Transfer

Electronic Signature

Email Management

Employee Management

Estimating

Exemption Management

Expense Claims

Expense Management

Expense Tracking

Fee Calculation & Posting

Financial Aid Management

Financial Analysis

Financial Management

Financial Reporting

Fixed Asset Management

For AEC Industry

For Higher Education

For Medical Purposes

For Nonprofits

For Real Estate

For Religious Organizations

For Trucking Industry

Forecasting

Fund Accounting

Fund Management

General Ledger

Grant Management

Hourly Billing

QuickBooks Online

PaySimple vs QuickBooks Online Comparison (2026)

PaySimple vs QuickBooks Online Comparison (2026)

PaySimple

QuickBooks Online

Overview

Video & Screenshots

Pricing

User reviews

Key features

Integrations

Alternatives