webexpenses vs Navan

SAP Concur

Expensify

Perk

TravelBank

Egencia

Selenity Expenses

Compare webexpenses and Navan based on features, pricing, verified reviews, integrations & more on GetApp. Find out which software is best for your business in 2026.

SAP Concur is a leading cloud-based spend management solution that helps small, medium, and large businesses automate and simplify expense reporting, travel booking, and invoice processing. It’s designed to give organizations better control over their business spend by integrating near real-time data and using AI to audit 100% of transactions.

QuickBooks Online

QuickBooks Online is an all-in-one online business software designed to help manage business finances. The platform is built to scale businesses, unlocking insights and providing the functionality of a larger team, all on one integrated platform.

Expensify is an expense management platform that automates receipt scanning, expense tracking, and employee reimbursements. The software includes features such as corporate card management, travel booking capabilities, and integration with accounting systems including QuickBooks, NetSuite, Sage Intacct, and Xero. Expensify offers global reimbursement processing and allows organizations to link existing corporate cards from banks worldwide.

Webexpenses provides simple, intuitive cloud-based software for smarter expense management and invoice processing, with full support and seamless integration.

Accounting

Accounting Integration

Activity Dashboard

Approval Process Control

Approval Workflow

Audit Management

Audit Trail

Billing & Invoicing

Booking Management

Cash Management

Categorization/Grouping

Compliance Management

Configurable Workflow

Corporate Card

Credit Card Management

Customizable Fields

Customizable Reports

Dashboard

Data Import/Export

Duplicate Payment Alert

Electronic Payments

ERP integration

Expense Claims

Expense Tracking

Financial Management

For Small Businesses

Fraud Detection

Invoice Creation

Invoice History

Invoice Management

Invoice Processing

Mileage Tracking

Mobile Access

Mobile Receipt Upload

Multi-Currency

Online Booking

Online Invoicing

Payment Processing

Policy Management

Purchase Order Reconciliation

Real-Time Analytics

Real-Time Data

Real-Time Notifications

Real-Time Reporting

Real-Time Updates

Receipt Management

Reimbursement Management

Reminders

Reporting/Analytics

Reporting & Statistics

Restriction Management

Single Sign On

Spend Analysis

Spend Control

Third-Party Integrations

Time & Expense Tracking

Travel Management

Vendor Management

Workflow Management

Reviews for webexpenses come from a wide variety of industries, including construction (8% of reviewers), education management (5%), and hospital & health care (5%). The most frequent use case for webexpenses cited by reviewers is expense report management (68% of reviewers).

Users and use cases

webexpenses is an expense report tool offering key features such as expense claims, receipt management, expense tracking, mobile receipt upload, and mobile access, among others.

Proprietary

webexpenses

iPad

Android

iPhone

Windows

Chromebook

Web-based

Basic

Support Worker - Families and Carers

Having the mileage calculator built in, and it being linked up with my HR app makes this a great, all-in-one feeling solution that doesn't add clutter to my work flow.

Senior DevOps Engineer

The process of uploading and adding receipts to a claim is a bit confusing and it's not clear when a receipt has just been added to Webexpenses, or when it has been added to the claim itself.

Senior Lecturer of Games Design

The clean design and logical layout meant I was able to navigate the system and submit my first expense claim with virtually no training.

Senior Operational Meteorologist

I have found it a useful tool which helps organise my claims in a clear and efficient manner saving me time and energy and helping to prevent errors.

GM People and Culture

Its standout feature is the ease of use—users can navigate the platform effortlessly thanks to a clean, simple interface that feels logical and well-designed.

Brand Ambassador

Navigation to find how to add detail/context is clunky on PC screen as I need to keep going back to home screen

Group Financial Controller

During my short time using Webexpenses I have found it extremely easy to use, both as a drafter of expenses for submission and as a reviewer of expense claims and would recommend it to other businesses looking for expense software.

Supplier Relationship Manager

Point-to-Point mapping of mileage claims provide accuracy & traceability and there is a simple process to upload receipts and bundle claims as part of a single submission.

Team Leader

The ability to automatically categorize expenses and integrate seamlessly with other accounting systems has also been a major benefit, reducing the need for manual data entry and minimizing errors.

Senior Manager

Adding receipts to a claim is not intuitive, especially for adding petrol receipts to mileage claims as the amounts and dates will not match the mileage being claimed for so often it won't let me attach the receipt and I have to fight for ages to work out how to add it.  

Field Application Engineer

You have to go to receipts, then add item to have the option to select add from gallery. If I am creating a claim item and want to add a receipt within the claim item menu, I cannot select from files on my phone; the only option is a picture real-time.

Designer

The automated workflow ensures that my claims are quickly reviewed and approved by my manager, leading to faster reimbursement times.

For example, when I upload a receipt unattached to a claim, but with all of the information within the receipt fields (like amount, date, etc.), the 'Add to Claim' button is always grayed out and I am unable to add a receipt to the claim without first adding a claim item to the claim, filling out all of the information I already filled out in the receipt, then selecting the receipt to attach to the claim item.

Work based practitioner

I am able to update my expenses weekly and submit at the end of the month and if you plan it effectively the money is in your bank account 2-3 days later.

Manager

The mileage calculator takes the shortest route by default (including through no-thru or toll roads or routes that you wouldn't take due to traffic, time etc) and it is difficult to change this to reflect the correct route/mileage, and flags that the claimant has changed the route.

Lecturer

In particular, when you're trying to add a photo to the expenses claim its not always clear on where it should be added.

Approvals are straightforward, and the notifications are helpful because I always know when a claim has been approved and paid.

IT Manager

The ability to store invoices as they come in and allocate categories so that accounts can easily allocate these against the departmental budget

country manager

can easily manage the total payroll payment sent by the company from the beginning of employment up to present. and can be used as fianncial requirements in Bank Loan Application.

The button to actually submit a claim could also be more visible to improve the UX of the app.

Farm Management Support Lead

The occasional glitches and bugs that prevent you from completing the forms in time for deadlines e.g. not being able to submit mileage as it wouldn't allow one of the fields until fixed

Music Therapist

It simplifies the expense process moving away from paper forms and allows for easy editing and copying of claim items.

Senior Trainer

Been able to access Web expenses via an mobile App, add detail and upload receipt photos directly into the active expenses entry.

Operations Manager

Some bugs have existed for over a year and have not been fixed (e.g. Even though the receipt is in the same currency, the manual currency input checkbox is enabled, causing an error that prevents the expense from being submitted.)

Product Owner

My account was set up in minutes and I am also prompted on where to put put my claims and help is provided which links to internal policies when completing an expense.

I have been using the web expenses platform for managing my expenses for about 2 years now, and I must say it has massively streamlined the process of submitting and tracking my expenses.

Approvals workflow works well with email sent and links provided.

Occasional Login Glitches: We’ve experienced a handful of instances where logging in fails temporarily.

It takes what would feel like more complex expense reports, and makes it stress-free.

Physical Development Coach

I can use the app to take photos of any receipts, and the notifications of when my expenses have been approved are very useful too.

Senior Systems Engineer

Ability to add receipts via Mobil phone on the go ensuring remembering all claims with editing later on web windows platform.

User

It is easy to use : The user-friendly interface of Webexpenses, combined with its mobile accessibility, automated expense reporting, and robust integration with accounting systems, significantly simplifies expense management, enhances efficiency, ensures compliance, and provides detailed analytics for effective financial oversight.

Senior Quantity Surveyor

That you cannot create a copy of a claim multiple times in one go which would be very helpful when your claims are repetitive i.e. mileage to the same site every day.

Reminders about duplicate receipts fpr my parking receipts, which were not duplicates, just the same amount at different times, The Invoice number was different on each one so that could have been read and used?

There is a copy feature within your claim but it would be helpful if there was a way to remember journeys when doing mileage claims.

Also, when adding a receipt, you cannot select from the phone's gallery on your mobile app unless its not within a claim and not on the main menu screen.

Legionella Risk Assessor

You have to have mobile signal at the time of submitting, it would be good if you have no signal that it saves the entry, then syncs when signal returns.

What I liked least about Webexpenses is that sometimes the receipt scanning feature can be inconsistent, occasionally misinterpreting the information or failing to capture all the details accurately.

Technical Delivery Manager

It is simple to track the payments made against the receipts submitted, review past submissions easily and quickly, and relevant and quick analytics.

Multiskilled engineer Bias electrical

The system could be more flexible in handling complex reporting scenarios.

Design Manager

The automation on photos taken. How the app links with the camera and goes straight on to webexepenses linked in to my account.

It provides a user-friendly method to organise claims and presents information clearly.

Webexpenses does help in keeping my expenses organized and ensuring compliance with company policies through automated alerts.

Branch Sales Manager

Once you've had time to navigate and make a few claims it becomes second nature, the key for me is to log in regularly to complete a little but often so receipts/mileage claims don't back up!

Overall, Webexpenses has made the expense process faster, more transparent, and much easier to manage.

Project Manager

It doesn't allow the upload of PDFs from the app; this has to be done from the web platform.

The ability to submit claims from my phone while traveling                                                                                                      .

Trust and Fundraising Manager

Additionally, it highlights the audit trail, showing when your claim has been approved.

Creative Production

You cannot add receipts without saving first - it seems counterproductive to save and then add receipts.

Senior Product Support Specialist

The import feature I am aware of is incredibly picky with what it accepts in the spreadsheet, to the point I've given up doing it that way in favour of manually creating my own claim items.

Reviewers indicate that webexpenses streamlines the expense claims process, making submitting, tracking, and managing claims straightforward and accessible across devices. Users report that webexpenses’ postcode finder and mileage calculator are valuable for logging journeys, though some find the mileage calculation and receipt matching aspects unintuitive or cumbersome. They say webexpenses saves significant time compared to manual methods, especially with AI auto-completion, but note that integrating receipts into claims could be more user-friendly within webexpenses. Of the 80 webexpenses users who gave detailed accounts of their use of Expense Claims, 99% rated this feature as important or highly important.

Receipt Upload

Expense Submission

Expense Management

Navigation

Pricing

Credit Card Transactions

Photo Upload

Training and Learning Curve

Clunky and slow experience

Curator

Additionally, the mobile app, while functional, can sometimes be slower than expected, which can be frustrating when you're in a hurry.

Business Process Manager

Not good, too slow and random re-sorting of my list is painful to manage.

71% of reviewers feel negative about Webexpenses’ performance and speed. Some users report that both the web and mobile interfaces can be slow, clunky, and occasionally unresponsive, especially during peak times or with poor connectivity. Reviewers indicate that slow loading, random re-sorting of lists, and laggy image uploads disrupt workflows and hinder productivity. They say these issues can make navigation confusing and time-consuming, leading to frustration when completing expense tasks or waiting for the system to respond.

Inflexible and confusing mileage tools

Locum Pharmacist

The mileage claiming system does not always align with the optimal route that a user would use, leading in disparities between the miles travelled and the miles that can be claimed.

45% of reviewers feel negative about Webexpenses’ mileage tracking. Some users report that the mileage calculator defaults to the shortest or less optimal routes, making it difficult to reflect actual travel. They say the mapping function is not user-friendly, struggles with certain addresses, and is slow to load. Reviewers mention confusion around entering mileage, inflexible rate settings, and challenges managing claims for electric vehicles or multiple divisions. These issues often lead to frustration and extra time spent on mileage claims.

Frequent glitches and crashes

PA to Group Sales - Marketing Director

It does crash a few times for me each week.

Purchase Ledger Controller

Can be buggy and help is virtually non existent.

56% of reviewers feel negative about Webexpenses’ bugs and issues. Some users report frequent glitches, such as unexpected logouts, crashes, and synchronization problems between devices. They mention recurring login difficulties, unexplained error messages, and the need to reload or reinstall the app. Reviewers say these technical problems can interrupt their workflow, cause lost progress, and require additional support, which is sometimes lacking. Many users feel these bugs make the system less reliable for daily expense management.

Cumbersome receipt management

The camera function to upload receipts to expenses does not work in several models of phones.

41% of reviewers feel negative about Webexpenses’ receipt upload process. Some users report that attaching and categorizing receipts is complicated, requiring multiple steps and frequent navigation between screens. They say the receipt scanning feature is inconsistent, sometimes misreading details or failing to capture information accurately. Reviewers mention that uploading receipts from mobile devices can be tricky, with issues like lost uploads, limited file type support, and unclear confirmation of successful uploads. These challenges make managing receipts more time-consuming than expected.

Continuous feature improvements

Excellent and this is very effective to use.

Service Manager

so much improved from what we used to do ..

96% of reviewers feel positive about Webexpenses’ features. Reviewers appreciate the ongoing development and addition of new functionalities that enhance the user experience. They mention that the platform is a substantial improvement over manual systems, offering intuitive tools that simplify expense management. Users value the product’s responsiveness to feedback and the regular updates that address user needs. While some note there is always room for improvement, the consensus is that the available features are effective and make expense handling more convenient.

webexpenses vs Navan Comparison (2026)

webexpenses

Navan

Overview

Video & Screenshots

Pricing

User reviews

Key features

Integrations

Alternatives