Paperbell vs Profi

Everfit

My PT Hub

Simply.Coach

Turn your ambition into reality with Everfit—the all-in-one platform powered by AI to scale your fitness business into the future!

My PT Hub is the all-in-one software and app trusted by 130,000+ personal trainers, fitness coaches and nutritionists to successfully manage and grow their fitness businesses.  

Built by coaches, for coaches, My PT Hub boasts 15+ powerful features and unlimited clients, at no extra cost!

Simply.Coach is a cloud-based enterprise-grade coaching management platform, designed to digitize the entire coaching journey and help coaches focus on growth.

Paperbell is the simple way to sell coaching online. Get your own gorgeous, social-friendly website with scheduling, payments, messaging and more built right in. The proof is in the profits: coaches have collectively earned over $24 million using Paperbell!

Activity Dashboard

Alerts/Notifications

Appointment Management

Appointment Scheduling

Automated Scheduling

Availability Management

Billing & Invoicing

Booking Management

Business Coaching

Calendar Management

Calendar Sync

Class Scheduling

Client Management

Client Portal

Credit Card Processing

Customer Database

Customizable Branding

Customizable Forms

Customizable Templates

Data Import/Export

Drag & Drop

Electronic Payments

Email Reminders

Event Calendar

Event Scheduling

Invoice Management

Life Coaching

Program Management

Recurring/Subscription Billing

Reminders

Reporting & Statistics

Scheduling

Session Notes

Third-Party Integrations

Web Forms

Website Integration

By industry, Paperbell reviewers are most commonly professionals in professional training & coaching (29%). The most frequent use case for Paperbell cited by reviewers is coaching (97% of reviewers).

Users and use cases

The Paperbell integrations most frequently cited by reviewers are: Google Calendar (a scheduling product rated 5.0 out of 5 for its integration with Paperbell), Stripe (a payment processing product, 4.9), and Zoom Workplace (a video conferencing product, 5.0).

Integrations

Paperbell is a coaching solution with key features that include scheduling, calendar sync, client management, appointment management, billing and invoicing, recurring or subscription billing, and more.

Paperbell

Web-based

Acuity Scheduling

HoneyBook

Kajabi

Profi

Coaching.com

Quenza

Basic

Certified Professional Life Coach

It's an all-inclusive, intuitive, user-friendly and time saving app that addresses every administrative task required to run a professional, efficient and inviting coaching business.

Principal

With Paperbell, I leave the business side of running a practice to them and can focus primarily on serving my clients

Neurodivergent Coach

I HAD to use Stipe for the payment even though it shows Paypal as an option and I already have an account with Paypal so that was frustrating.

Certified Relationship Coach

I like the emails that highlight different features and walk me through how to use them.  

Each time I have reached out for help, they respond with information that I requested within 24 hours.  

Owner

i am unabashedly a profound fan and will make sure that anyone i know who needs to have all the functionality and automation of paperbell (and what business doesn't?) knows about paperbell

Emails and online AI chats are all I received for customer service.

Career Coach Leadership Consulting

That I have to get my own Domain Name for the website, in order for it to be truly mine and not Paperbell/Myname.

Coach

It’s organized, simple and like that you can do changes and updates on your landing page.

Life and leadership coach

Not sure if I can find cons apart from maybe that people don´t know about it and maybe don´t recognise the name in my link as being a website for coaching.

Founder CEO

Only a select few options for font, background customization.

Lead Consultant

I enjoyed my initial trial phase and enjoyed much of what was offered but in the end, it was not the most ideal for me or the clients I help to find smart solutions.

Otherwise they will charge you regardless and call it part of their cancellation terms

The staff took time to answer all of my questions and set up my site to meet my specific needs.

Somatic Experiencing Practitioner and Coach

I’m moving to an online biz so it’s been tricky for me to figure out what I need to do and what’s best tech.

Founder

Very good and it works well and enables you to easily add your coaching services.

what an amazing product - all the basic pros: value, easy to learn/navigate - awesome support and OMG James!

How it tackles so many needs in one stop (billing, appt.

Paperbell's amazing support team responds to email inquiries promptly and thoroughly.

The quick turnaround with answers and educated responses has been extremely helpful

Founder/Coach

That emails read [SENSITIVE CONTENT]  (though in all fairness - clients can respond straight from the email to the Coach/and the email shows that it's from the Coach) That emails can't 'live' in the client portal: there should be a way for the client and coach to interact in a way that doesn't rely on an outside provider, while having notifications to both client/coach a 'new' message awaits them

Intuitive Life Coach

It has allowed me to make the best use of my time and collect subscription payments seamlessly. Although the client note section is very clunky, Zapier integrations allow an easy fix.

My favorite features are not only the calendar, booking but how I can create a drip campaign to anyone that purchases a package.  

Career and Leadership Coach

There are still certain things that don't work quite well such as contracts not being sent when packages are gifted, pricing options being unavailable due to its limitation to stripe and lack of flexibility when it comes to reporting - downloading data/reports.

Life Coach & Hypnotherapist

Mainly when adding my own clients in when I'm on the phone with them I am unable to choose the package on their behalf without it being a gift so need them to do it themselves to be able to add the payment plan they want (unless there is a way around it?)

Holistic Trauma Therapist & Intuitive Coach

I have clients who prefer to pay for their subscriptions differently and while you can manage that in plans, it requires setting how many appointments etc.

Life Coach

Being able to create a programme that my clients can then review the details and purchase including signing the contract without interaction from anyone is magical.

Expressive Arts Facilitator

People can book with you directly and it will link to your zoom account and personal calendar and generate a meeting link automatically.

This software has revolutionized at the very core some administrative duties I incur in my coaching and consulting business thus creating a 300% improvement.  

Leadership Development Coach

I use Paperbell for client management and tracking my coaching hours for credentialing and certification.

You can use it to create packages for online courses, memberships, groups and one-on-one services.

When I first started, every time a potential client reached out, I had to stress about the delivery system for my invoices and contract. Once I got paperbell, it happens on autopilot.

President

Virtual Assistant 

I do not like Hello Sign because of the cost - they don't give a monthly option and sometimes my business isn't able to pay for this service fee upfront.

It also allows you to provide client suveys and contracts before clients gets started with your services.

Restorative Relational Trauma Coach 

I love the custom questionnaires and contracts are all completed with this software before my clients even book an appointment.

Mid-Life Coach

I’ve been able to customize the look, add illustrations and it looks like it’s a part of my website.

Some clients have been thrown off by receiving email such as appointment bookings and reminders from Paperbell; I think it would be easier for clients if those messages came from me.

I also love the fact that Paperbell keeps and ICF Coaching Log for me; it makes it super easy to track the hours I've coached and whether they were paid or pro-bono.

Intuitive Business Coach

I like that your clients can sign up for packages (including splitting payments) and book their appointments all in one.

CEO and Founder

It feels a bit start-upy and it's not always easy to figure out work arounds for certain situations (e.g. multiple payers for one client, different appointment lengths in a sequence for a client, etc.)

Spiritual Life Coach, ACC

For session notes, instead of one big box of ongoing notes, it would be nice to have separate sections of notes for each session.

Mindset Coach

All of the integrations are really helpful such as the emails, payments, notes, booking.

I would like a toggle switch that let you create calendar links that are not attached to packages.

Reviewers indicate that Paperbell’s client management aspect centralizes all client information, notes, contracts, and documents in one accessible location. Users report that Paperbell’s updates have improved the ability to edit client info, track session history, and share documents. They appreciate automation for emails and contracts, as well as the client portal for session tracking. Some users mention a desire for more customizable fields and advanced filtering, but overall find Paperbell’s client management easy and organized. Of the 40 Paperbell users who gave detailed accounts of their use of Client Management, 100% rated this feature as important or highly important.

Coaching Business

Answering Questions

Users report that Paperbell’s appointment management capabilities make it simple to schedule, modify, and track appointments for both coaches and clients. Reviewers appreciate the integration with Google Calendar and Zoom, as well as automated reminders and notifications. They say Paperbell allows clients to self-schedule and manage their own appointments, which saves time. Some users mention wanting easier recurring appointment options, but overall find Paperbell’s appointment management intuitive and efficient. Of the 46 Paperbell users who gave detailed accounts of their use of Appointment Management, 98% rated this feature as important or highly important.

Client Email Management

Virtual Assistant

Payment Options

Calendar Integration

Setup

Freelancers

Small Business

Profi is an all-in-one modern coaching platform for executive, life, health & wellness, sports and other coaches.

Try it free!

Key Features Included:
- 1:1 & Group Video sessions
- Programs, Courses
- CRM, Messaging
- Notes, Forms
- Billing
- Client portal
- Email & SMS notifications
- Community

Activity Tracking

Course Management

Course Publishing

EMR/EHR

Feedback Management

For Medical Purposes

Goal Setting/Tracking

HIPAA Compliant

Initial Assessments

Media Import

Mentor/Coach Matching

Mobile Access

Mobile Alerts

Monitoring

Multi-Location

Onboarding

Patient Records Management

Patient Scheduling

Performance Metrics

Physician Scheduling

Progress Tracking

Real-Time Reporting

Remote Treatment Planning

SMS Messaging

Sport Coaching

Storyboarding

Training Administration

Treatment Planning

Video Conferencing

Visual Analytics

Solo Starter

Head Brand Strategist

It is a bit buggy and lagging in updates and syncing as compared to othr platforms.

Marketing manager 

All-in-one flexible program builder - I really like the ability to build customized leadership coaching programs that contain free-form resources like training videos, docs and presentations; as well as the option for my team and myself to schedule recurring 1:1 and group leadership sessions; and do pre- and post-program review forms/assessments.2.

The ability for clients to sign agreements3) Robust PRograms which I use to build out client journeys4) Professional, untuitive UX5) Easy to set up portals for my clients6) Fast responses from suport

We feel very heard in them prioritizing updates that make a positive impact on our business.

I also appreciate having the ability to access the fully functional platform and build the program both on web and mobile.

Owner 

I also like the template and builder for designing programs, simple and elegant experience for the client.

Partner manager

We use Profi to coach, evaluate and track progress of our employees, and it is saving us hours and hours every week because everything we need is available one system (except for detailed reports so we have to use Excel once a month).

Manager

Profi gives you a single dashboad and client management system to effectively track progress and keep your bookings, notes and systems all in one place

The inability to re-order questions in assessments is frustrating but one of the Profi's support team members promised to me they will add it soon.

My clients can easily book or reschedule their sessions, they get session reminders and have a messenger to communicate with me in between sessions.

Marketing Manager

With Profi, we have all the tools we need to plan, create, enroll clients and have them complete course content.

Marketing Lead

Our team's feedback is that Profi's toolset helps us streamline the coaching process for new companies on how to use our solution, which should result in hours saved per week.

Marketer

We're using it as a portal for working with clients.

I strongly believe Profi is a must-have for any leader who wants to scale team member development programs.

I needed a platform to coach and mentor i.e. schedule, meet and coach with my teammates and Profi was the only platform I found that did everything well.

Course creation and distribution, ability to charge customers for premium programs, scalable pricing plans.

I'd like to have more advanced calendar and scheduling options, for example, to be able to set a max of 5 meetings a week.

Team coaching/booking widget allowing customers to book with any of our coaches

I really liked client progress tracking and automatic notifications for clients to complete course modules.

Business Consultant

I can setup a profi account and start selling and serving my clients in 30 min or less.

Paperbell vs Profi Comparison (2026)

Paperbell

Profi

Overview

Video & Screenshots

Pricing

User reviews

Key features

Integrations

Alternatives