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Planday vs RotaCloud Comparison (2026)

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Planday

RotaCloud

Overview

Planday is the best way for shift-based businesses to manage employee scheduling, communication, time clocking and payroll all in one online system.

RotaCloud’s workforce management software combines rota planning, automatic timesheets, annual leave - and more - into one place. No more time (or sanity) lost to paperwork, requests, and payroll. It's time to get your shifts together.

Platforms supported

Web-based
iPhone app
Android app
Windows Phone app

Typical customers

Freelancers
Small businesses
Mid size businesses
Large enterprises

Customer support

Phone
Online
Knowledge base
Video tutorials

view more detailsview details

Platforms supported

Web-based
iPhone app
Android app
Windows Phone app

Typical customers

Freelancers
Small businesses
Mid size businesses
Large enterprises

Customer support

Phone
Online
Knowledge base
Video tutorials

view more detailsview details

Video & Screenshots

No videos yet

Pricing

Starting from

2.49

/user

Per month

Free trial available
Credit cardless trial
Free account
Subscription based

Starting from

/user

Per month

Free trial available
Credit cardless trial
Free account
Subscription based

User reviews

4.3

Value for money

Ease of use

Features

Customer support

73%

would recommend this app

4.9

288

255

Value for money

Ease of use

Features

Customer support

99%

would recommend this app

Pros

“Overall, PlanDay has been a useful and reliable tool for workforce planning. Once the team is familiar with the system, it supports efficient scheduling, clear communication, and better control over staffing and payroll processes.”

Mark A.

Owner

“In our induction it takes minutes to show new members of staff the clocking in and out process and where to see their shifts, or if there are any available shifts they can pick up.”

Sam K.

Project Manager

“It also allows you to see things such as your retention rate and monitor time in lieu.”

Sam K.

Project Manager

Pros

“The clock in and out features on the mobile access app work seamlessly for staff, giving management real-time visibility into who is on site.”

Shyam K.

Office Admin

“The app is handy as I can check my shifts from my phone, see my working hours and request time off without having to ask someone every time.”

Sudeep A.

chef

“I would like it if i could move the staff members name leaving the rota in place, sometimes there may be a need to move a member of staff but leave the pattern in place, this cannot be done at present you have to move the shift to the person, this creates a lot of work”

katy H.

Team leader

Cons

“PlanDay ties you in from the moment you are in discussions with them and it's a minimum 12 month contract, which they do not let you out of, even if you have told them you don't want to go ahead 6 weeks before it even begins. ”

Jodie B.

Business Manager

“We cancelled 6 weeks before the contract was due to start but they charged us for 12 months anyway. ”

Jodie B.

Business Manager

“There's no better functionality on the market but the loading times are horrible.”

Ivar G.

Manager

Cons

“Not enough levels of access so certain managers can amend certain areas.”

Juliet D.

Partner

“Having to wait for someone to chat back, sometimes there was a long wait, which does not suit the person on the other end of the phone, there needs to be a contact number for a call( this is a must)”

Jasvir B.

Service Support Manager

“if rotacloud also had a finger print system that could link straight up with the cloud based rota would make it a complete system to use and make payroll huge, i do not like the clock in and out on mobile devices because sometime staff can get away with alot of things.”

Aaron M.

Deputy General Manager