Square Payroll vs OnPay

QuickBooks Online

ADP Workforce Now

Gusto

Paychex Flex

QuickBooks Payroll

SurePayroll

Compare Square Payroll and OnPay based on features, pricing, verified reviews, integrations & more on GetApp. Find out which software is best for your business in 2026.

With Gusto, you get modern HR features like payroll, benefits, hiring, management resources, and more — all in one place. Gusto is proud to serve more than 400,000 businesses in the US with a single trusted system, competitive compensation tools, and expert guidance to help you empower your team.

Paychex Flex® simplifies payroll and HR with cloud-based technology, automated taxes, and powerful tools like recruiting, employee engagement, perks, and analytics. Access it from anywhere and empower your team, save time, and get 24/7 support for your growing business.

QuickBooks Payroll is a cloud-based payroll solution for small businesses which offers automatic payroll tax calculations, integrated time tracking, same day direct deposit, real-time data updates, tax form preparation and filing, and an online employee portal to streamline the payroll process

Square Payroll is a cloud-based U.S. solution that handles federal and state payroll taxes including withholdings, payments and filings

401(k) Tracking

Accounting

Accounting Integration

Activity Dashboard

Alerts/Notifications

Benefits Dashboard

Benefits Management

Compliance Management

Customizable Reports

Dashboard

Data Import/Export

Direct Deposit

Employee Database

Employee Management

Employee Portal

Employee Profiles

Employee Self Service

For Accountants

For Cloud

For Small Businesses

Leave Tracking

Mobile App

Multi-State

Online Benefits Enrollment

Payroll Management

Payroll Reporting

Real-Time Reporting

Reminders

Reporting/Analytics

Self Service Portal

Sick Leave Tracking

Tax Calculation

Tax Compliance

Tax Filing

Tax Forms

Third-Party Integrations

Time Off Requests

Time Tracking

Timesheet Management

Vacation/Leave Tracking

W-2 Preparation

Wage Garnishment

Web-based Deployment

Square Payroll

Android

Web-based

iPad

iPhone

Owner

I love how easy it is to use, the price, and that it integrates with my current square system. The built in time clock is amazing and so easy to use.

Owner/President

The ease of use and the cost is the best for a  small company like mine. With only 2 checks to write on a weekly basis, this program is easy and affordable.

I also appreciate the tax report automatic filing. The customer service is great and the representatives, with whom I have spoken, are knowledgeable, helpful and friendly.

I like Square overall for my POS and Payroll. In general we like Square and Square Payroll because it was easy to set up, easy to use, it has good UI, nice design, easy to run weekly payroll.

Compared to big payroll companies, Square Payroll is affordable and reliable. Customer service is amazing.

Owner 

Easy to set up, easy to use, and great instructions on paying contractors. It was easy to each my office manager to run payroll and allow staff to remotely acess the platform for virtual work days.

Owner/Operator

Super easy to use integrated seamlessly with POS and square stand. Setting up new employees is easy, direct deposit as well.

Other than that everything is great and I enjoy using it daily.

Managing Partner 

I love the ease of it and also the reports are ready whenever needed.

I'm a big fan of anything that saves me time and headaches, and there is NONE larger that sending out tax forms or other financial obligations.

Controlling payroll from on easy to use hub is a great value, and it only costs a small monthly fee per contractor.

The inability to schedule same day payments, but there isn't really a Payroll software that does this quite right.

Co-founder

I disliked that one time, when I had a major--and time sensitive--issue, that Square took 5 business days to get me a reply.

Great for Growing Small Business to pay contractors nd employees.

Square charges a fee per employee which can get pricey with a large team.

Initially,  I had issues when setting up my pay cycle because the software was not as flexible as I would have liked and I had missed a deadline, and I had to get a work-around from customer service.

Square Payroll makes it easy to start handling payroll quickly, easily and affordably ($5!) even if you have just one employee.

President

I was lured in by the price and the technology aspect of a tech company like Square.

Square Payroll screenshot: Access payment details via Square's web based interface

Square Payroll screenshot: Employees can log in anytime to view their pay stubs or update their information

Square Payroll screenshot: Users can run payroll reports

Square Payroll screenshot: Users can import timesheet hours

Square Payroll screenshot: Employees can view a payroll summary, and receive direct deposits

Square Payroll screenshot: Employees receive paycheck notifications via mobile

Freelancers

Large Enterprises

Mid Size Business

Non Profit

Public Administrations

Small Business

QuickBooks Online is an all-in-one online business software designed to help manage business finances. The platform is built to scale businesses, unlocking insights and providing the functionality of a larger team, all on one integrated platform.

SurePayroll is a web-based software that offers online payroll, tax management, HR, and benefit solutions for small businesses and households.

ADP Workforce Now is a cloud-based human capital management, talent management, and benefits software built for midsized and large businesses.

OnPay is an easy-to-use, cloud-based software for small and mid-sized businesses to simplify payroll, automate taxes, and manage HR backed by reliable, expert support.

1099 Preparation

Access Controls/Permissions

Activity Tracking

Approval Process Control

Archiving & Retention

Audit Management

Audit Trail

Certification Tracking

Chatbot

Check Printing

Collaboration Tools

Compliance Tracking

Configurable Workflow

Customizable Templates

Data Visualization

Deduction Management

Digital Signature

Document Management

Document Storage

Electronic Forms

Electronic Signature

Employee Benefits Administration

Employee Handbook

Employee Onboarding

Health Insurance Administration

HR Management

HSA/FSA Administration

Learning & Development

Mobile Access

Offboarding

Onboarding

Orientation Workflow Management

Payroll Outsourcing

Policy Management

Process/Workflow Automation

Reporting & Statistics

Role-Based Permissions

Split Deposits

Task Management

Time Off Management

Training Management

Workflow Management

OnPay

Financial Controller

As a foreign company moving into the US market I'm glad we chose OnPay. They have been great at making everything smooth from helping us get set up with payroll to benefits for our employees.

Small business owner

User-friendly, excellent customer support, super easy on a small budget and I am 100% comfortable in leaving everything in their capable hands. Simply click a button on payday and it's done.

Alway friendly staff that is eager to help answer any questions and get us to a resolution. Software is simple and packed with features.

Director of Operations

The communication, information, help & kindness shown throughout the process has been a real change from our last experience. The response time is super quick too.

owner

Sometimes new employees miss the part about setting up direct payment into their accounts. It must not be obvious, because about 1 out of 3 will miss it.

Super easy to get started with it and super easy to use. Love the payroll feature.

Minister

It has made a big difference for my organization and we have saved a great deal of money compared to using an in - house bookkeeper doing it.

Administrator

Not only is the software a joy to use, the customer service is amazing.

I have been using OnPay for over 4 years now. It has always been easy to use and they have had excellent customer service.

Marketing Coordinator

I love how easy it is to navigate the software. It's so intuitive and simple to use.

Vice President Of Human Resources

The system is super easy to use. Not only for admin but for the employees as well.

Easy of use, fast on boarding process, easy to take administrative actions and excellent integrations.

Payroll Admin 

HR integrations, time management, workers compensation, benefits, and more. I love the challenge to incorporate and enhance new reports and learn the value of OnPay’s intentions for their customers.

Its easy for a non tech savy person to use which was important. Also like my taxes are auto filed for me.

I also like the ability to import into QuickBooks.

Office manager 

Also, there was a problem with payroll being processed twice within two minutes from each other. There should have been a pop up stating you already processed a payroll.

I hate paperwork and don't have a big enough operation to justify hiring a book keeper.

After that, the website would no longer let me log in with my password. I could only login with just my email, which felt a little sketchy.

Square Payroll vs OnPay Comparison (2026)

Square Payroll

OnPay

Overview

Video & Screenshots

Pricing

User reviews

Key features

Integrations

Alternatives