Square Payroll Pricing, Features, Reviews & Alternatives

Square Payroll

Cloud-based payroll processing solution

4.63/5 (483 reviews)

Square Payroll overview

What is Square Payroll?

Square Payroll is an integrated online payroll processing solution that helps SMBs and enterprises manage the paychecks of both salaried and hourly wage employees. The software offers various features including integrated timecards, tax calculators and new-hire reporting.

Square Payroll offers a dashboard that can be accessed by all the employees to update their personal information, bank account details and tax withholdings. Access rights to this information are controlled by the administrator to ensure that the employees can view and edit only their details. The timecard feature helps to track employee clock-in and out and to calculate overtime, bonus payments and commissions. Managers can also review, edit and manage the timecard information by using the dashboard functionality.

Square Payroll also tracks employee leave balances and calculates the accruals for each employee on the basis of the leave policies set by the employer. The application allows managers to set unique paid time off (PTO) policy for each employee and ensures the payouts whenever an employee avails them.The software integrates with ADP, Intuit and Paychex to pull out an employee's payroll reports with a previous company and ensures a smooth transition to Square Payroll systems. The tool also helps users to complete tax forms and adhere to the guidelines set by the state payroll tax agencies.

The solution is currently available in twelve states in the U.S. and adheres to the PCI Data Security Standard for card processing and provides layered security.
squareup.com

Pricing

Starting from
$34/month
Pricing options
Free trial
Subscription
Value for money
View Pricing Plans

Devices

Business size

S
M
L

Markets

United States

Supported languages

English
Square Payroll screenshot: Access payment details via Square's web based interfaceIntroducing Square PayrollSquare Payroll screenshot: Employees can log in anytime to view their pay stubs or update their informationSquare Payroll screenshot: Users can run payroll reportsSquare Payroll screenshot: Users can import timesheet hoursSquare Payroll screenshot: Employees can view a payroll summary, and receive direct depositsSquare Payroll screenshot: Employees receive paycheck notifications via mobile
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Square Payroll user reviews

Value for money
Features
Ease of use
Customer support
  4.6
  4.4
  4.6
  4.4
Mike F.

Hassle Free Payroll Solution

Used monthly for 2+ years
Reviewed 2021-04-30
Review Source: Capterra

I'm a big fan of anything that saves me time and headaches, and there is NONE larger that sending out tax forms or other financial obligations. Controlling payroll from on easy to use hub is a great value, and it only costs a small monthly fee per contractor.

Pros
I am a sole proprietor/ LLC, with independent contractors as opposed to full/part time employees. I absolutely love that Square Payroll manages every facet of fund transfer including submitting tax form to my contractors, essentially taking care of my responsibilities as an employer.

Cons
The employer dashboard and features are pretty basic and may take some to get used to what functionality is available. The users, my hires, have not experienced any problems or difficulty, so that's the most important pat.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 10/10

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Barbara M.

POTENTIAL TO BE THE GREATEST

Used weekly for 1-2 years
Reviewed 2020-02-10
Review Source: Capterra

It gets the job done for a good price, but don't expect any fancy stuff and customizeable reports

Pros
Somewhat easy to use. It gets the job done, and it is affordable and easy to train others to use...

Cons
Reports really are NOT what we need. I need to be able to see UNEMPLOYMENT INSURANCE paid on behalf of EACH employee. I need to be able to download a report that user-friendly to send to others (instead they are LONG with tons of unused lines for county tax that wasn't withheld. If there is nothing in the field, it doesn't need to display on a report). Trying to figure out the timecards... ugh. frustrating. I just gave up.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 6/10

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LORI W.

If you cancel their service...BEWARE!

Used daily for 2+ years
Reviewed 2019-01-17
Review Source: Capterra

I will be looking for a completely new POS system as well as processor as this situation has left my small business in a bind halfway through January 2019.

Pros
The software itself is fairly easy to utilize; however, if you happen to cancel your subscription beware as you will be on your own. I had reorganized and changed entities therefore, cancelled my Square subscription. When changing entities I acquired a new EIN for the LLC. Square has refused to provide W2's for my employees for the 2017 tax year for the Sole Prop EIN in which I used for the business while with Square. After several emails back and forth I just received confirmation that Square will not be completing W2's for my business as I cancelled my service.

Cons
Customer service is extremely difficult with square as a whole. If you have any type of problem you will pretty much be on your own to research the internet or review conversation on the forum.

Rating breakdown

Ease of use
Features
Customer support

Likelihood to recommend: 0/10

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Atama D.

Great for Growing Small Business to pay contractors nd employees

Used weekly for less than 6 months
Reviewed 2021-02-16
Review Source: Capterra

Over experience is great. Im do not have difficultly using the platform and i so recoment it.

Pros
Easy to set up, easy to use, and great instructions on paying contractors. It was easy to each my office manager to run payroll and allow staff to remotely acess the platform for virtual work days.

Cons
Customer service need to be improved upon. If the company have issues it should be communictaed promptly to users.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 10/10

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Cham W.

Excellent once you get the hang of it

Used weekly for less than 6 months
Reviewed 2019-05-07
Review Source: Capterra

Pros
Square Payroll was easy to set up, and adding new employees is a very simple and fast process. Our employees have an online portal where they can edit their direct deposit details/address/withholdings/etc. As the administrator I'm able to import their hours from third party programs as well (currently using T-Sheets) The deadlines to submit payroll are clearly displayed, as well as the window of time when you can cancel or edit a submitted payroll.

Cons
For our company there are multiple pay rates depending on the work (regular hourly pay, drive time, etc.) When importing from T-Sheets I have to manually go through every time entry and specify what pay rate will be applied to each shift for every employee. It's not possible either to change how direct deposits are labeled on the employee's bank statement. Instead of having my company name listed it just shows "SQUARE PAYROLL"

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 9/10

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Square Payroll pricing

Starting from
$34/month
Pricing options
Free trial
Subscription
View Pricing Plans

Contractors only: $0 subscription + $5 per contractor/month

Employees and contractors: $29 subscription/month + $5 per employee or contractor/month

Square Payroll features

API
Activity Dashboard
Alerts/Notifications
Data Import/Export
Employee Management
Self Service Portal
Third Party Integrations

Activity Tracking (394 other apps)
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Assessment Management (440 other apps)
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Customizable Branding (408 other apps)
Employee Database (525 other apps)
Employee Profiles (426 other apps)
Mobile Access (483 other apps)
Performance Management (452 other apps)
Recruitment Management (438 other apps)
Reporting & Statistics (645 other apps)
Reporting/Analytics (891 other apps)
Training Management (425 other apps)

Videos and tutorials

Additional information for Square Payroll

Key features of Square Payroll

  • Tax management
  • W-2 preparation
  • Direct deposit
  • Pay stubs management
  • Salary calculator
  • Paid time off tracking
  • 1099 contractors
  • Time tracking & overtime calculations
  • Pretax deductions
  • Pay-as-you-go workers' comp integration
  • Automated tax payments
  • Automated tax filings
  • New hire reporting
  • Off-cycle payments
  • Flexible payment methods
  • Benefit deductions & contributions
  • Employee reimbursements
  • Square point of sale time tracking
  • Timecard integration partnerships
  • QuickBooks integration
  • Paycheck notification
  • Commission calculations
  • Payroll compliance
  • Custom reporting
  • Import employee hours
  • Data synchronization
  • Email notifications
  • Employee management
  • Self service portal
  • State tax forms management
  • Payroll integration
  • Payroll processing
  • Secure login
  • New hire reports
  • Third party integration
  • Activity dashboard
  • Clock in / out
  • Drag & drop files
  • PCI compliance
  • Approve timesheet hours
  • Check printing & processing
  • Post-tax deductions & reimbursements
  • Integrated time clock
  • Vacation tracking
  • Leave tracking
  • Overtime calculation
  • Sick leave tracking
View All Features

Benefits

Square Payroll integrates with employee’s timecards and allows employees to clock in and out using the application.
The payroll staff can import work-hours from the timecards to the Square Payroll application and automatically generate paychecks by calculating the employee's overtime and other benefits.
The solution allows employees to manage their own employee accounts and access payroll reports in real-time.
Square Payroll integrates with AP Intego to help businesses pay premium on the basis of their actual payroll data.
Square’s payment frequency feature lets employers pay salaries to their employees on weekly, bi-weekly or semi-monthly basis.