Clarity365 - 2026 Pricing, Features, Reviews & Alternatives

Clarity365 is a simple to use, self-serve business productivity suite consisting of three modules: ClarityTimesheet, ClarityExpense and ClarityAbsence that significantly reduces time and cost associated with processing time, expense and absence management related tasks.

This cloud-based solution removes the necessity of time-consuming installations, additional hardware or complex training. A user can access the account from any connected device such as desktop, mobile phone or tablet. Two-factor authentication, 256-bit SSL encryption and ISO 27001 accreditation ensure that your data is safe with us. We guarantee 100% compliance with HMRC and the GDPR (General Data Protection Regulation). Forget about weekly reports and waiting for the information to be populated in the system, welcome real-time data that is accessible immediately for complete visibility.

Timesheet Management - ClarityTimesheet

Assign timesheets to clients or projects by choosing from allocated options and submitting them in seconds. Track your time in as much detail as required through various projects.

- Four ways of recording hours worked:

Standard working hours

Hours worked by client

Hours worked by contract

Hours worked by project

- Enter a timesheet daily or use a fast-track mode to submit multiple timesheets

- Exportable reports for payroll to process

- Record and approve from your mobile

- Search tool for submitted timesheets

- Integration of requested absence through ClarityAbsence in the calendar view

Control the business spend - ClarityExpense

Capture and record expenses and mileage with ease, attaching associated receipts from your PC or via your mobile device. No more lost receipts expense claims.

- The expense summary page provides a comprehensive overview of:

General, mileage and the total amount of expenses claimed

Amount reimbursed by Company

Amount of expenses owing by your Company

Two view modes: financial year-to-date and month-to-date

- Real-time status of submitted expenses

- A search button to find specific expenses

General Expense

- Take a photo of a receipt with your mobile device

- Built-in editing tools to ensure your receipt photo looks professional

- Upload receipts and invoices from your phone

- Currency calculator

- Vat rates

- HMRC-compliant GL codes

Claiming mileage expense:

- Multiple ways of claiming business mileage:

Origin and destination

Number of miles

Mileage before and after the journey

Data from saved journeys

- Modes of transport, types of cars including engine size, fuel and fuel type for different rates

- Distance calculator

- Authorize, query or reject your team’s expense the moment they submit the report

Access to details of submitted expense and one-click exports to a pdf format report

- Exportable reports

- Billable expenses marker to link expense to a customer, contract or project

Absence Management - ClarityAbsence

Book annual leave and view holiday entitlement before submitting for approval. Record time away from work from a list of common reasons quickly.

- Instant access to holiday balance information

- Overview of allowance, taken leave, remaining balance and pending requests

- Search tool to retrieve information about submitted requests

- One-click access to:

Details of the past absence request

A pdf document with a submitted absence request

- Upload documents supporting your leave request (sick notes)

Project Tracking

Set up internal or client projects to allow timesheets and expenses to be assigned. Add phases and tasks to break down and understand project performance.

- Project phase and project tasks

- Add projects and tasks names and descriptions

- Pause button to put a project on hold

- Instant visibility of total time, cost and billable amount

- A lookup icon to view tasks of the project, their type and cost

Combine the above modules and create the bespoke productivity tool that will be working for you every day.