Gmail vs LeanMail

Trello

Microsoft 365

Yahoo Mail

AOL Mail

Work&Track Mobile

Morningmate

Compare Gmail and LeanMail based on features, pricing, verified reviews, integrations & more on GetApp. Find out which software is best for your business in 2026.

Yahoo Mail is a web-based application for email management that includes various features for quick find, photo and document storage, folder customization, unsubscribe, and more. It allows users to add Gmail, Outlook, and AOL email accounts for easier access. A Yahoo Mail app is available for iOS and Android devices.

Microsoft 365, formerly Office 365, provides web, desktop, and mobile apps for Outlook, Word, Excel, PowerPoint, OneNote, Publisher, Skype, OneDrive, Exchange Online, and more

AOL Mail is a free email service with virus protection, privacy controls, and other security features. The solution lets users to connect multiple email accounts and take advantage of a range of productivity tools including online storage, support for multiple inboxes, basic threat detection for spam, phishing and viruses, and email personalization with custom themes.

Gmail is a free, advertising-supported email service offered as part of Google Workspace (formerly G Suite), with 15GB of storage, color-coded inbox filters, and 'unsend' button

Alerts/Notifications

Autoresponders

Collaboration Tools

Contact Management

Email Campaign Management

Email Marketing

Email Monitoring

Email Templates

Email Tracking

Inbox Management

List Management

Mobile App

Mobile Optimization

Multiple User Accounts

Personalization

Prioritization

Reporting/Analytics

Response Management

Search/Filter

Spam Blocker

Tagging

Third-Party Integrations

Gmail

Android

Web-based

Windows

iPad

iPhone

Director

There is also no customer support for Gmail so if you have an error or problem you are on your own which can be frustrating at times.

System Engineer

I have great experience with that solution, I recommended to use this solution it's totally secure and free of cost.

Freelancer

Can easily be hacked if your phone or laptop is lost. Hard to recover if forgot password.

Student

I dislike the way it filters emails into spam sometimes. I have to monitor spam every so often to make sure I didn't miss any important emails.

Despatch

The problems of receiving mails because it is connected to google,the lack of offline is a discomfort for my side.

Owner

Excellent overall, keeps me organized, and the ability to make folders for emails is great for organizing business records.

Food Service Supervisor

The ease of switching between screens and the auto save feature is a life saver. Gmail's ease of use is wonderful for all.

Client Strategy Director, Luxury

Gmail is a smart-looking, simple and reliable software. It has stronger spam-detecting features than some of its competitors and is, on the whole, user friendly and intuitive.

Software Data Analyst

It is the best way to connect with others by using gmail chats. It has the one more thing that gmail give space to save our files or doc or any thing else which is very good in this application.

Tax Professional 

The quality of the services for me is the best, image they give you around 15 Go for the basic one before any purchase for one of the most largest platform in the world it's a blessing.

Marketing

Gmail is easy to use, has the best design and makes email a seamless experience. Its integration with Google Apps to use custom domains makes it a great tool for professional use as well.

Finders keepers

I love gmail and my whole family does to it is nice and good for business stuff and school.

Researcher

Ease of use and speed of Gmail are outstanding. Additionally, its capability to link with many other Google products makes it even more attractive.

Artist/Buyer

The functionally and use is good flows good loading times are fast and like the integration of other emails.

Office Manager

This is the best email provider out there. It is so easy to use and the customer service team is so helpful if you have any questions.

GIS Specialist

I love that I can sync across all devices and have my photos and documents attached to one account. Gmail is the best email provider because of its simplicity and ease of use.

Best part of Gmail which makes it even more valuable is that its free of cost. It also offers up to 15GB free on its free account that you can use to save up things on cloud.

Dental Assistant

It's easy to use, the layout is nice and clear when viewing. Customer service is great.

Gmail screenshot: Gmail inbox & Google Workspace apps

Gmail screenshot: Gmail integrations within third-party apps

Gmail screenshot: Get a custom company email

Gmail screenshot: Suggested actions, like Smart Reply, Smart Compose, grammar suggestions

Gmail screenshot: Machine learning models block spam, phishing, and malware

Freelancers

Large Enterprises

Mid Size Business

Non Profit

Public Administrations

Small Business

Experience seamless project management and task completion with Morningmate's comprehensive collaboration platform designed for teams of all sizes and types. This intuitive, all-encompassing platform enables you to take charge of projects and tasks effortlessly.

Work&Track Mobile is designed for all companies with employees or subcontracted collaborators that perform an important part of their work out of the company's headquarters: service companies, logistics, energy & utilities, infrastructures, and facilities.

Trello is a project management tool that helps teams organize and manage their tasks. It caters to a range of industries and teams, from marketing to engineering. Trello's simple and intuitive interface makes it easy for any team to get started and stay on top of their work.

Get Total Control Over Outlook. For every type of user and every personality type. Five easy, customizable solutions that give you all the control over your inbox that you want.

Activity Dashboard

Activity Tracking

Allow/Block List

Archiving & Retention

Backup and Recovery

Canned Responses

Compliance Management

Customizable Templates

Data Retention Management

Email Management

Microsoft Outlook Integration

Notes Management

Office Suite

Productivity Tools

Progress Tracking

Real-Time Monitoring

Real-Time Reporting

Reminders

Shared Inboxes

Spam Quarantine

Storage Management

Task Management

Task Scheduling

To-Do List

Whitelisting/Blacklisting

Workflow Management

LeanMail

Global Continuous Improvement Manager

I appreciate the ability to prioritize and level load my emails out. Due to this feature, I am able to end work days feeling like I did what HAD to be done before logging off.

Regional Quality & Lean Manager, Europe

I like the most simple planning based on - simple too - prioritizing tool. It helps me the most in keeping things to be done and not forgotten, and - most important - very easy to be processed.

Continuous Improvement Manager

Overall experience is great, once you entered LeanMail you do not want to go back. Customer Service is also excellent.

Frankly speaking, as it is add-in to MS Outlook, I'm afraid that if I change my job, I will loose my license, and will have to convince new employer for new one.

Sr. Administrative Assistant

Love that I can easily track my emails and keep it better organized for follow-up purposes.

Trainee

It increases the speed of my workflow. The amount of time saved, reading through email agian and agian, and not sorting and planning is now fast and effective with minimum timeusage.

President

With the archiving feature, my emails are never "lost" or difficult to retrieve.

This tool integrated my email system very smoothly to revolutionise my email management. I now so confident that I will not miss any actions to take, loose any step.

Seamlessly integrates into Microsoft Outlook and enhances it by putting existing features front-and-center, while also adding new valuable features to boost email productivity.

Superior customer support, tips, and advice. Easy to implement, training and adoption went well, and I have had periodic discussions and feedback from Michael Hoffman.

Sales and Customer Engagement Coordinator

I don't know - I should be when I from time to time loose it do to some IT issue - then I am lost.

CI Strategic Projects BB

Features, ease to use, response actions and meeting commitments.

Principal

Seeing only 10-20 total emails throughout the day in my total inbox is such a stress reliever.

Director of Strategic Partnerships

Prior to using lean mail my inbox would consistently be empty on Fridays. I was skeptical if this product would help me because of that.

Gmail vs LeanMail Comparison (2026)

Gmail

LeanMail

Overview

Video & Screenshots

Pricing

User reviews

Key features

Integrations

Alternatives