Gmail vs Microsoft Exchange

Microsoft 365

Google Workspace

Microsoft Outlook

Yahoo Mail

Zimbra Collaboration Suite

AOL Mail

Compare Gmail and Microsoft Exchange based on features, pricing, verified reviews, integrations & more on GetApp. Find out which software is best for your business in 2026.

Yahoo Mail is a web-based application for email management that includes various features for quick find, photo and document storage, folder customization, unsubscribe, and more. It allows users to add Gmail, Outlook, and AOL email accounts for easier access. A Yahoo Mail app is available for iOS and Android devices.

Microsoft 365, formerly Office 365, provides web, desktop, and mobile apps for Outlook, Word, Excel, PowerPoint, OneNote, Publisher, Skype, OneDrive, Exchange Online, and more

AOL Mail is a free email service with virus protection, privacy controls, and other security features. The solution lets users to connect multiple email accounts and take advantage of a range of productivity tools including online storage, support for multiple inboxes, basic threat detection for spam, phishing and viruses, and email personalization with custom themes.

Gmail is a free, advertising-supported email service offered as part of Google Workspace (formerly G Suite), with 15GB of storage, color-coded inbox filters, and 'unsend' button

Alerts/Notifications

Autoresponders

Collaboration Tools

Contact Management

Email Campaign Management

Email Marketing

Email Monitoring

Email Templates

Email Tracking

Inbox Management

List Management

Mobile App

Mobile Optimization

Multiple User Accounts

Personalization

Prioritization

Reporting/Analytics

Response Management

Search/Filter

Spam Blocker

Tagging

Third-Party Integrations

Gmail

Android

Web-based

Windows

iPad

iPhone

Director

There is also no customer support for Gmail so if you have an error or problem you are on your own which can be frustrating at times.

System Engineer

I have great experience with that solution, I recommended to use this solution it's totally secure and free of cost.

Freelancer

Can easily be hacked if your phone or laptop is lost. Hard to recover if forgot password.

Student

I dislike the way it filters emails into spam sometimes. I have to monitor spam every so often to make sure I didn't miss any important emails.

Despatch

The problems of receiving mails because it is connected to google,the lack of offline is a discomfort for my side.

Owner

Excellent overall, keeps me organized, and the ability to make folders for emails is great for organizing business records.

Food Service Supervisor

The ease of switching between screens and the auto save feature is a life saver. Gmail's ease of use is wonderful for all.

Client Strategy Director, Luxury

Gmail is a smart-looking, simple and reliable software. It has stronger spam-detecting features than some of its competitors and is, on the whole, user friendly and intuitive.

Software Data Analyst

It is the best way to connect with others by using gmail chats. It has the one more thing that gmail give space to save our files or doc or any thing else which is very good in this application.

Tax Professional 

The quality of the services for me is the best, image they give you around 15 Go for the basic one before any purchase for one of the most largest platform in the world it's a blessing.

Marketing

Gmail is easy to use, has the best design and makes email a seamless experience. Its integration with Google Apps to use custom domains makes it a great tool for professional use as well.

Finders keepers

I love gmail and my whole family does to it is nice and good for business stuff and school.

Researcher

Ease of use and speed of Gmail are outstanding. Additionally, its capability to link with many other Google products makes it even more attractive.

Artist/Buyer

The functionally and use is good flows good loading times are fast and like the integration of other emails.

Office Manager

This is the best email provider out there. It is so easy to use and the customer service team is so helpful if you have any questions.

GIS Specialist

I love that I can sync across all devices and have my photos and documents attached to one account. Gmail is the best email provider because of its simplicity and ease of use.

Best part of Gmail which makes it even more valuable is that its free of cost. It also offers up to 15GB free on its free account that you can use to save up things on cloud.

Dental Assistant

It's easy to use, the layout is nice and clear when viewing. Customer service is great.

Gmail screenshot: Gmail inbox & Google Workspace apps

Gmail screenshot: Gmail integrations within third-party apps

Gmail screenshot: Get a custom company email

Gmail screenshot: Suggested actions, like Smart Reply, Smart Compose, grammar suggestions

Gmail screenshot: Machine learning models block spam, phishing, and malware

Freelancers

Large Enterprises

Mid Size Business

Non Profit

Public Administrations

Small Business

Microsoft Outlook is a personal information manager from Microsoft which helps users communicate, manage schedules & find what they need quickly & easily

Zimbra Collaboration is an enterprise-class solution for company collaboration with email, calendar and file sharing tools. Zimbra community provides a private social networking space and online community, a place for customer support, with online knowledge bases and other helpful documentation.

Google Workspace is a suite of applications from Google which offers a number of tools to communicate and collaborate with colleagues, store files, and manage data from all devices.

Microsoft Exchange helps increase user productivity while protecting data. It offers a personalized inbox, enhanced search, customization with Add-ins, and a calendaring system that goes beyond scheduling.

Microsoft Exchange

Linux

Mailboxes are a single point of failure and are often the source of email problems. This can lead to users experiencing delayed email, lost emails, and other email-related problems.

IT Infrastructure engineer

Great for having hosted email solutions , Easy to create mailboxes and the functionality helps to manage the infrastucture well.

It has a very easy to use interface and it does a great job of helping me keep up with my schedule and team meetings.

Engineering Manager

We couldn't be happier with the change and the ease of use. We also like the ability to use multiple Microsoft software with the Exchange licenses.

Assistant Systems Engineer - Trainee

Exchange comes with all the best features you can expect from a brand like Microsoft.

infrastructure analyst

I have had a very good experience with this product, I can add the users of my active directory creating the mailboxes, the local synchronization is very fast.

Digital Marketing Manager & Content Creator

Good Task Management System. Excellent Microsoft Office Suite integration.

System Administrator 

Integration with the rest of the Microsoft ecosphere. Scalable, powerful, ease of management.

Best Tool for Hosting emails , Greta features , great tools.

IT Operations Manager 

Its not 365 - 365 has moved on so far now from where it was - no onsite hardware, no running out of disk space.

AP Specialist

If you have questions or problems with this software, it is very hard to reach any form of customer service.

Security vulnerabilities, lack of customization, and high cost.

Digital Marketing consultant

I also like the anti-spam and anti-malware feature of exchange. There are literally no downtimes and the user interface is pretty intuitive.

Software Reseller

Because its a MS product, I can integrate Outlook and Skype for additional functionalities and it works well.

Gmail vs Microsoft Exchange Comparison (2026)

Gmail

Microsoft Exchange

Overview

Video & Screenshots

Pricing

User reviews

Key features

Integrations

Alternatives