Zoho Mail vs Microsoft 365

Google Docs

Google Workspace

Gmail

LibreOffice

Apache OpenOffice

Proton Mail

Compare Zoho Mail and Microsoft 365 based on features, pricing, verified reviews, integrations & more on GetApp. Find out which software is best for your business in 2026.

Google Workspace is a suite of applications from Google which offers a number of tools to communicate and collaborate with colleagues, store files, and manage data from all devices.

ProtonMail is a web-based email management platform that helps businesses securely transmit encrypted emails between users both inside and outside of the organisation.

Gmail is a free, advertising-supported email service offered as part of Google Workspace (formerly G Suite), with 15GB of storage, color-coded inbox filters, and 'unsend' button

Zoho Mail, a business-oriented and privacy-guaranteed email service, is your single email solution. Zoho Mail also comes bundled with modern collaborative tools and a suite of apps to meet your business needs. Migrate now and get your unique email address with Zoho Mail.


Archiving & Retention

Authentication

Autoresponders

Chat/Messaging

Collaboration Tools

Contact Management

Data Recovery

Email Management

Email Marketing

Email Monitoring

Encryption

Inbox Management

Mobile App

Response Management

Routing

Search

Shared Inboxes

Signature Management

Spam Blocker

Tagging

Whitelisting/Blacklisting

Zoho Mail

Android

Web-based

Windows

iPad

iPhone

Network Engineer

Its great application you can create your company dedicated email accounts, and assign to your company team. Its very good option I like it most.

Web Developer

All of my clients are really happy with Zoho as they never faced any difficulty due to Zoho's user friendly user interface. I really appreciate Zoho for providing such wonderful service.

Talent Acquisition Executive

There are no detailed manual to the problem that I face, and only after seeking support from the customer service the problem is fixed.

Review about Zoho

Zoho is an amazing and super complete email platform, it has a series of useful features and tools for those who work with emails, especially companies.

Product Lead

Communicating with my team has been pretty seamless. It's pretty easy to understand, good UX and great customer support.

IT Coordinator

I love this app so much and the best part is easy configuration and integration with other apps like slack and dropbox.

Owner

The limited versions are quite limited. Also, terrible spam filtering (filters known contacts in spam occasionally and not always catching obvious spam).

Excellent tool totally free, with excellent performance and accessible in any browser.

Project manager 

I absolutely love using this email for my business. It was extremely easy to integrate and was extremely user friendly and easy to integrate with our employees google accounts.

manager

You can use your domain to create emails. The price is very competitive and you have some good free features.

The user interface of Zoho mail is just wonderful, loading speed is awesome as I never faced any downtime and loading issues since I started to use Zoho.

Data & Operations

Even with some additional features, it's extremely affordable and much cheaper than other providers like Gmail. It also comes paired with other business features and applications that could be useful.

Founder

Overall, my experience with Zoho Mail has been great. It was easy to set up, easy to create new email addresses, and easy to use everyday for email.

Copywriter 

It cannot be integrated with HubSpot. It’s really disappointing to use it in mobile browser, difficult to read and type.

Senior Project Manager

Zoho mail is an asset to startup and mid-range companies since the value for money is above expectations. Likewise, user-friendliness is a positive feature of this application.

Content Visualizer

If you are looking for a yourname@yourdomain.tld email address this is a good alternative to GSuite.

Recruiter

I don't know if it is the problem with my smartphone or it just won't work.

Marketing Head Deputy

We manage all the customer support and the company work emails using Zoho and it's great.

Zoho Mail screenshot: Zoho mail one view

Zoho Mail screenshot: Calendar

Zoho Mail screenshot: Instant chat

Zoho Mail screenshot: Email collaboration

Zoho Mail screenshot: Smart Filters

Zoho Mail screenshot: Mail reminders

Zoho Mail screenshot: Offline email

Zoho Mail screenshot: Tasks

Zoho Mail screenshot: Notes

Zoho Mail screenshot: Night mode

Freelancers

Large Enterprises

Mid Size Business

Non Profit

Small Business

Google Docs is an online word processor that lets businesses create and format text documents and collaborate with team members in real time.

LibreOffice is a cloud-based and on-premise suite of applications designed to help businesses, charities, and government organizations create, edit, and manage documents, spreadsheets, presentations, graphs, drawings, mathematical formulas, and more.

Apache OpenOffice is an open-source office suite that helps organizations create spreadsheets, presentations, and graphics, among other files. The writer module offers document templates, which allow team members to create letters, agendas, and faxes with table of contents, references, and notes.

Microsoft 365, formerly Office 365, provides web, desktop, and mobile apps for Outlook, Word, Excel, PowerPoint, OneNote, Publisher, Skype, OneDrive, Exchange Online, and more

@mentions

Activity Tracking

Address Book

Alerts/Notifications

Appointment Management

Audit Trail

Booking Management

Brainstorming

Calendar Management

Calendar/Reminder System

Commenting/Notes

Communication Management

Conferencing

Customizable Templates

Data Synchronization

Data Visualization

Discussions/Forums

Document Automation

Document Capture

Document Generation

Document Management

Document Storage

Email Templates

Event Management

File Management

File Sharing

File Transfer

Full Text Search

Image Editing

Live Chat

Meeting Management

Mobile Access

Multi-Language

Multiple Format Support

Multiple Projects

Notes Management

Office Suite

Offline Access

Presentation Tools

Productivity Tools

Real-Time Notifications

Real-Time Updates

Reminders

Remote Access/Control

Reporting/Analytics

Room Booking

Scheduling

Search/Filter

Secure Data Storage

Task Management

Task Progress Tracking

Team Calendars

Templates

To-Do List

Two-Factor Authentication

Two-Way Audio & Video

Version Control

Video Conferencing

Video Streaming

Video Support

Microsoft 365

This is the sort of thing the hard drive resident application never struggled with. Conditional formatting layered up is the sort of thing that causes problems.

Chris Nelson

Very positive experience - any successful business would find significant efficiencies and opportunities by moving to 365.

Information Systems Supervisor

I love how secure the platform is, the software is easy to navigate. I love the fact that it is accessable worldwide.

Operations Manager

We utilize all that the product has to offer on a daily basis and are quite happy with the product. It helps us manage our business better and provides the tools necessary to communicate effectively.

Office Support Specialists

I love the advanced security & ease of use with this program (once I figured it out LOL). The cloud based business applications make a world of difference.

It's another game changer for us (most of us work from home). The way everything fits together is awesome and having MS Teams at the centre of it all is brilliant.

I love the ease of use of the product, I love what the product can do and I love all of the various options. Specifically Sharepoint, Outlook and OneDrive.

Integration, coherence and great ability to cope with plenty of scenarios. Some applications are best of class, others are the current state of the art.

estimator

Sometimes i get logged out and have trouble logging back in. This is very rare but can be confusing and upsetting as everything is on there.

Teacher Author

I also really like that I can share files with others, making collaboration easy. This feature is a lifesaver when I am not able to meet in-person with colleagues.

Accountant

I hate, hate, hate, hate the fact that you cannot install each app on its own. It is pointless to force people who only need Excel or Word to install EVERYTHING.

Tutor

It has improved my productivity dramatically and allowed me to put together clean documents and beautiful presentations for my purposes.

Consultant

I like some of the apps that you can integrate with the system. They are superior and more advanced.

Student

Next, when an Excel sheet is corrupted, no backup is taken and we end up losing the whole file.

I've been using Office for 30+ years, and it's still the best of the best. Excel along is worth the price of the software, couldn't imagine using anything else for spreadsheets.

Consultant 

Of the time I contact the help desk the problem is solved efficiently and kindly which is appreciated when you are not super savvy with technology.

Researcher

It is a boon for productivity, for word processing, presentation, database management, emailing, spreadsheets and display is amazing at good cost per user.

Director, Transformation

Ability to connect information across all the MS office apps locally and online. Great online support and tutorials.

Zoho Mail vs Microsoft 365 Comparison (2026)

Zoho Mail

Microsoft 365

Overview

Video & Screenshots

Pricing

User reviews

Key features

Integrations

Alternatives