Zoho Mail vs Microsoft Outlook

Microsoft 365

Google Workspace

Gmail

Yahoo Mail

Thunderbird

Proton Mail

Compare Zoho Mail and Microsoft Outlook based on features, pricing, verified reviews, integrations & more on GetApp. Find out which software is best for your business in 2026.

Google Workspace is a suite of applications from Google which offers a number of tools to communicate and collaborate with colleagues, store files, and manage data from all devices.

Microsoft 365, formerly Office 365, provides web, desktop, and mobile apps for Outlook, Word, Excel, PowerPoint, OneNote, Publisher, Skype, OneDrive, Exchange Online, and more

ProtonMail is a web-based email management platform that helps businesses securely transmit encrypted emails between users both inside and outside of the organisation.

Zoho Mail, a business-oriented and privacy-guaranteed email service, is your single email solution. Zoho Mail also comes bundled with modern collaborative tools and a suite of apps to meet your business needs. Migrate now and get your unique email address with Zoho Mail.


Archiving & Retention

Authentication

Autoresponders

Chat/Messaging

Collaboration Tools

Contact Management

Data Recovery

Email Management

Email Marketing

Email Monitoring

Encryption

Inbox Management

Mobile App

Response Management

Routing

Search

Shared Inboxes

Signature Management

Spam Blocker

Tagging

Whitelisting/Blacklisting

Zoho Mail

Android

Web-based

Windows

iPad

iPhone

Network Engineer

Its great application you can create your company dedicated email accounts, and assign to your company team. Its very good option I like it most.

Web Developer

All of my clients are really happy with Zoho as they never faced any difficulty due to Zoho's user friendly user interface. I really appreciate Zoho for providing such wonderful service.

Talent Acquisition Executive

There are no detailed manual to the problem that I face, and only after seeking support from the customer service the problem is fixed.

Review about Zoho

Zoho is an amazing and super complete email platform, it has a series of useful features and tools for those who work with emails, especially companies.

Product Lead

Communicating with my team has been pretty seamless. It's pretty easy to understand, good UX and great customer support.

IT Coordinator

I love this app so much and the best part is easy configuration and integration with other apps like slack and dropbox.

Owner

The limited versions are quite limited. Also, terrible spam filtering (filters known contacts in spam occasionally and not always catching obvious spam).

Excellent tool totally free, with excellent performance and accessible in any browser.

Project manager 

I absolutely love using this email for my business. It was extremely easy to integrate and was extremely user friendly and easy to integrate with our employees google accounts.

manager

You can use your domain to create emails. The price is very competitive and you have some good free features.

The user interface of Zoho mail is just wonderful, loading speed is awesome as I never faced any downtime and loading issues since I started to use Zoho.

Data & Operations

Even with some additional features, it's extremely affordable and much cheaper than other providers like Gmail. It also comes paired with other business features and applications that could be useful.

Founder

Overall, my experience with Zoho Mail has been great. It was easy to set up, easy to create new email addresses, and easy to use everyday for email.

Copywriter 

It cannot be integrated with HubSpot. It’s really disappointing to use it in mobile browser, difficult to read and type.

Senior Project Manager

Zoho mail is an asset to startup and mid-range companies since the value for money is above expectations. Likewise, user-friendliness is a positive feature of this application.

Content Visualizer

If you are looking for a yourname@yourdomain.tld email address this is a good alternative to GSuite.

Recruiter

I don't know if it is the problem with my smartphone or it just won't work.

Marketing Head Deputy

We manage all the customer support and the company work emails using Zoho and it's great.

Zoho Mail screenshot: Zoho mail one view

Zoho Mail screenshot: Calendar

Zoho Mail screenshot: Instant chat

Zoho Mail screenshot: Email collaboration

Zoho Mail screenshot: Smart Filters

Zoho Mail screenshot: Mail reminders

Zoho Mail screenshot: Offline email

Zoho Mail screenshot: Tasks

Zoho Mail screenshot: Notes

Zoho Mail screenshot: Night mode

Freelancers

Large Enterprises

Mid Size Business

Non Profit

Small Business

Thunderbird is an on-premise email management platform designed to help businesses securely handle, search, organize, archive, and filter email conversations from within a unified platform. The Mail Account Setup Wizard allows professionals to set up existing user accounts with information, such as email address, name, and password.


Yahoo Mail is a web-based application for email management that includes various features for quick find, photo and document storage, folder customization, unsubscribe, and more. It allows users to add Gmail, Outlook, and AOL email accounts for easier access. A Yahoo Mail app is available for iOS and Android devices.

Gmail is a free, advertising-supported email service offered as part of Google Workspace (formerly G Suite), with 15GB of storage, color-coded inbox filters, and 'unsend' button

Microsoft Outlook is a personal information manager from Microsoft which helps users communicate, manage schedules & find what they need quickly & easily

Customizable Templates

Email Templates

Prioritization

Search/Filter

Microsoft Outlook

Director of IS Project Management

They have a great customer support available in case you need help. There’s also tons of great articles to help yourself how to do something on the Microsoft website.

Software engineer

Coming from lotus notes I was instantly in love with outlook. I loves its clean and simple interface.

Tax Associate

Overall, we are very happy and fulfilled with the Outlook software as it stands now and expect it to only get better.

telemarketing representative

As a software it is very good option. Nice looking UI, user friendly, good email management, directly integrated in Microsoft office.

Sales coordinator

What I like the best about Outlook is the ability to integrate so many other Microsoft programs like Teams and To Do. If I flag an email, it shows up in To Do as a task to go back to.

Distant teach

Love that my.zoom are automatically saved into my calander which can be shared and viewed by my.superviser at any time.

Business Process Optimization Engineer

It forms the foundation for any successful work environment and the parent company Microsoft is very good about listening to their users feedback and offering solutions in a timely manner as well.

Graduate Assistant

It is a software that is very easy to use and it has some great features. It allows you to pin important conversations, and type a new message while browsing through your inbox.

Assembly technician 

Easy-to-use interface for all types of people and the best way to have a great experience with the company.

Awesome software and a great way to have all your e-mail addresses in one place.

Orthodontist 

The best thing about outlook is, the ease of use and the professionalism of the costumers service.

Warehouse Coordinator 

The worst part I would say however is the app. They developed an app for the apple store and quite honestly it is slow and very difficult to navigate around compared to the desktop version.

Scientist 1

Good product overall for workplace solutions. The integration with other office tools really helps.

System Administrator

I can even add an image to my signature which is a very attractive feature. The customer care team were very responsive when I had a problem last year.

engineer

Crash , no easy access from my phone , new emails update rate , older emails storage , retriving the older emails or lost emails is a big deal.

Marketing Manager

The interface has too much going on. There are a lot of useless features that i needed to turn off.

Student 

I dislike the difference in the email interface when emails are from external users.

Engineer

Great tool for basic business needs for the price paid.

Zoho Mail vs Microsoft Outlook Comparison (2026)

Zoho Mail

Microsoft Outlook

Overview

Video & Screenshots

Pricing

User reviews

Key features

Integrations

Alternatives