Kyocera Capture Manager - 2026 Pricing, Features, Reviews & Alternatives

Kyocera Capture Manager is a solution that automates the input and capture of documents into your business systems and processes quickly and efficiently. KCM minimizes the time it takes to get critical business information into your system. Capture solutions can be used in any part of an organization that processes many documents and different types of data. For many businesses, this is most important in the finance or accounting department as invoices, order forms, and receipts come in many shapes and sizes. They all contain crucial information, but there is rarely consistency in how they are formatted or structured.

A finance department could develop a template for each supplier by using a capture system to process documents such as a batch of invoices automatically. This template would identify where the essential information will be located on the invoice, what needs to happen to each piece of this data, and the document itself once it enters the system. Using optical character recognition (OCR), the software can read the data from a scanned document and process it accordingly.

The collected data can then be fed into the business’s accounting or Enterprise Resource Planning (ERP) system, speeding up processing considerably. A document copy can also be stored automatically in the supplier’s folder on the business’s server or cloud storage. The information collected will be highly accurate, and precise filing can be used to support compliance or auditing processes.

The same methods can be used in other departments. A logistics team could use it to support their processes and provide an up-to-date picture of deliveries that have not yet occurred or have missing paperwork. Delivery notes can be scanned and analyzed with essential data such as order numbers and supplier codes. The data received helped provide department managers with the insight they need to manage exceptions quickly and effectively.

Capture solutions can also be used via mobile platforms, with one of the most innovative use cases being logging receipts for expense claims. Rather than submit paper receipts or collect them to scan at the end of a month, capture software can be used in conjunction with a smartphone camera, allowing receipts to be processed as and when the expense is incurred; thereby making one of the most dreaded routine tasks a simple process with capture software and mobile technology.