Aplos vs QuickBooks Enterprise Comparison

I love how this is specifically for churches. So it uses church language and makes it easy to organize everything.

It doesn't have as much functionality as Quickbooks Online. Quickbooks Online has a better budgeting feature and you can do more with it.

Had potential for non-profits vs QuickBooks

Bank integration does not work. I've used QuickBooks for non-profits, with integration that works fine. In Aplos, what shows up in Aplos doesn't match what the banks say. Tech support answers fairly quickly, however, they come up with all kinds of solutions that don't work. And different people will offer a different solution. None of them work. Then they drop it leaving me hanging. I may go back to QuickBooks which once you get a few words down (business terms vs non-profit) it is actually quite easy, and more dependable.

Hi William! Thank you for your feedback, and I'm sorry to hear of the trouble you've had concerning bank integration. You also mentioned using QuickBooks instead, so if you don't mind I'll briefly speak to both. QuickBooks creates and maintains its own bank integration feature, whereas Aplos has a partnership with Plaid and Finicity, which are industry leaders in the space. Plaid and Finicity both...

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The ease of use is best and the access to help in a timely matter.

You can't set up Vendors with a specific Account # like in QuickBooks.

Fund based, ease of use

No way to enter recurring bills automatically

I have been using Quickbooks for our church for many years. It does not handle funds accounting or tracking of giving very well. I was so happy to have found Aplos! It is a true funds accounting program and tracks giving seamlessly! It is a robust program that I believe excels where Quickbooks falls behind. I highly recommend it!

No real cons so far. When members split their giving between multiple purposes, I'd like to be able to add them without having to add another row.

It offers the tools that I was looking for, cloud based, multiple collaborators and even donor information. Having it hosted removes the need for me or someone from my team to make sure it is always up to date and secure.

When I mentioned to our book keeper that I was looking into Aplos Fund Accounting she wasn't pleased as she was still learning quickbooks. Sometimes the name of the software can discourage people from moving forward.

Easy set up. Easy to use. Easy to train new bookkeepers. Processes online donations without a hitch. Our clients like our Aplos reporting. Easy transfer of data previously used on QuickBooks.

Need to be able to integrate with more apps.

The fact that Aplos Accounting is cloud-based means that I can access our books from any computer, whether I am at the office or not.

It is a little pricey. However, despite it being pricier than programs such as Quickbooks and other accounting software, the cloud-based feature more than makes up for its cost.

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It is easy to use "out of the box." If you been working with Quickbooks or Quicken this will be an easy transition. Also, you can add multiple tags to a single transaction, and then you can sort on these different tags. This provides and amazing matrix of data.

I big big draw back for me is the inability to batch deposits. It makes it more difficult to do reconciliations. They do this because the want you to use their CRM component. Of course there is a work around, but I would rather not "work around" such a critical area.

This product took several things that we were doing separately and put them all together in one place. Accounting, credit card processing, year-end tax statements, donor communication, fund management. I have only been using the software about 6 months and they have already changed or updated several functions so I know they are constantly listening to users and making changes and improvements.

There is no function to create a deposit slip for the bank. I'm told they are working on it. Sometimes the navigation between functions is a little inconvenient. We had used quickbooks for many years and I like this product so much better for fund accounting.

It integrates donation management with accounting so I'm not having to use two systems. It's built specifically for non-profits.

I greatly dislike that I cannot have a desktop version because doing accounting transactions in a web-based portal means you have to be online and you need to prepare for each transaction to take a second to load. And they charge a premium to be able to access some functions that feel as basic as what is included in QuickBooks software.

It is affordable for every non-profit. It is very simple and basic to use, and they have great customer service. They saw a need for non-profits to have an easier way of doing their finances other than Quickbooks and met that need at a very affordable price, which is very important to non profits. Simplicity is important because often, the bookkeeper is a volunteer and does not have the experience...

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The reports available are good and basic, but maybe a few more reports would be helpful, like a cash flow report. Also, since this is a cloud-based program (only available for use over the internet), this may be a downside for some. Simply save all your monthly reports and transactions easily by downloading them into an Excel spreadsheet, and you have all your information on your computer hard drive.

Non-profit structure, multiple seat accessibility online, online giving integration, Form 990 head start

Costs have a bit more than doubled since we started. Donor receipts customization within Aplos could be much better. Ability to contact Donors individually or as selected segments or as a whole is missing. Would love to be able to send year-end contributions receipts via email PDFs!

Lots of features, more than we would use. Helpful sales team; looks like it could do all that we needed as a non-profit (and more)

Expensive for a non-profit. Most of the options for accounting for non-profits are expensive... so why don't someone really create a product/service that we 501(c)3's can afford. If I were a multi-million dollar operation it might not matter, but I'm a 250K/year type non-profit so price it accordingly. The product would have been good, though not as must help out there in the world as there is for QuickBooks, but it was priced too high for us

I purchased this software to help me take on a new role as treasurer of a small church. Am about 6 weeks into a "practice period" and will wipe out my practice data and start clean in January. It has (almost) everything I could want and some things I did not expect. The people database for church members, vendors, & prospects supports communication and there are robust accounting features (budgeting,...

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Have found only 2 things missing so far: 1) My pastor wants the ability to use the letter/email functions to communicate with members (uses the contact database) without seeing their donation records - and right now that "separation" isn't available. Also in recording donations, I would like to differentiate between cash and check because you need that info to make your bank deposit. APLOS doesn't provide for that. There's a workaround but not a great one. Customer Service made note of both of these needs for future releases.

A complete package that handles both your accounting needs and donor management needs. Is very affordable. Aplos has a program for new non-profits that makes it even more affordable. Has a program that does email marketing for you and collects emails thus building your donor base. Lets you design online web pages to post. Form 990 Reporting. Excellent Customer Service and will schedule regular calls with you to train you on the software. However it's easier to use than QuickBooks. Directly links to your checking account so that your balances are updated continuously. Takes online payments through WePay Can manage up to 5000 contacts. Contribution statements emailed to your donors. Can Integrate with Paypal

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I have found Aplos Accounting Software to be simple to use and a great help to us in our organization. I am responsible to pay the bills while the secretary in the office is the one who inputs our deposits and book sales revenue. I can look at the accounting books from anywhere in the world and can make decisions concerning making payments or purchases from anywhere while the office can print out the checks and input the sales. It is as easy to use as my checkbook check register at home and produces reports and database inquiries very easily. Thanks Aplos! I just deleted Quickbooks from my computer, never to go back anymore. Please keep the add-ons coming.

I am not finding much to complain about yet. It is working very well for our organization.

This software does it all for non-profits. It's ability to track donors, provide year-end contribution statements, payroll and W-2's, as well as track by budget every transaction helps our small church in ways we'd otherwise have to hire an accountant to do. I'm looking forward to a year of reports that fit our needs. The customizable reports and standard reports make this the flexible program we...

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While it's supposed to provide an automatic link to banks, our small-town bank does not work with this program directly. BUT, it's simple to download transactions to a file and import that file into Aplos. Just assign budget categories with transactions - and voila! Reconciled! Of course, this is web-based - demanding internet access. While they say it's quite secure, hackers are always out there. And this makes it a bit vulnerable - potentially.

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