Aplos Pricing, Features, Reviews & Comparison of Alternatives

Aplos

An accounting software suite for nonprofits & churches.

4.45/5 (134 reviews)

Aplos overview

What is Aplos?

Aplos is a powerful cloud-based accounting suite for churches & non-profit organizations; offering fund accounting, invoicing, budgeting & financial reporting.

Users can create unlimited fund accounts to track money designated for specific purposes, including grants, campaigns, and building funds. Organizations can produce budgets for their total income and expenses or on a per-fund basis. Aplos provides fast and easy tracking of budgets vs. spending for the year.

Aplos hosts an unlimited number of donation pages for projects or funds, customized to reflect users’ organizations. Through these, donors can manage their giving, with the option to schedule weekly or monthly recurring donations. Aplos can automatically thank donors for their gift on behalf of the organization, and send email receipts to your supporters. Aplos users can record both the donor and purpose of the contribution to create a full donation record; helping them easily identify recurring donors and their donation amounts.

Aplos includes multiple FASB standard reports, such as balance sheets, income statements, and fund balances; allowing users to create custom reports by tracking project and campaign income and expenses using tags. Contribution statements of all tax-deductible donations are automatically generated for each donor, streamlining the end of year close out process.

Aplos will host an unlimited number of donation pages for different projects or funds, customized to reflect users’ organizations. Through these, donors can manage their giving, with the option to schedule weekly or monthly recurring donations. Aplos automatically thanks donors for their gift on behalf of the organization, and sends them email receipts for their records. Users can manage online and offline donations, recording both the donor and purpose of the contribution to create a full donation record, and identify recurring donors and their donation amounts.

Aplos includes multiple FASB standard reports, such as balance sheets, income statements, and fund balances, and allows users to create custom reports by tracking project and campaign income and expenses using tags. Contribution statements of all tax-deductible donations are automatically generated for each donor, removing the need for users to manually create these.
www.aplossoftware.com

Pricing

Starting from
$59/month
Pricing options
Value for money

Devices

Business size

S
M
L

Markets

United States, Canada

Supported languages

English
Aplos screenshot: Users can view their full transaction history with AplosSimple Fund Accounting | Aplos AccountingAplos screenshotAplos screenshotAplos Testimonial VideoNonprofit Accounting Platform - Manage your accounting quicker!

Aplos reviews

Value for money
Features
Ease of use
Customer support
  4.5
  4.2
  4.4
  4.6
Brandon Bailey

Simple and easy, but with advanced features for those who need it.

Used daily for 2+ years
Reviewed 2018-10-09
Review Source: Capterra

We began using Aplos as a brand new church. They helped us every step of the way as we grew - absolutely stellar customer service! We still don't have the complexity that some larger churches do, but every time we have needed to add something, the capacity has been there. The one exception was the lack of payroll integration, which I understand that they are now adding but we have not used yet. What I love about the product is that it is easy for us who are new to accounting to use, but also robust enough that our treasure (CPA) is able to use it in more complex ways.

Pros
Cloud-based Accounting with multiple user accounts makes it easy to keep finances updated. Clean, simple, straight-forward layout makes use easy. Super-responsive customer service are always there when you need them. Bank integration makes it easy to import transactions. Contact management. Reports are quick and easy to generate with customized data. Ability to connect to online-giving.

Cons
At the moment we are unable to link families within the contact management system. There are awesome graphs and charts on the dashboard, but unfortunately they do not have a lot of customization options or the ability to easily export.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 10/10

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Bart Goddard

Floats to the top

Used daily for 2+ years
Reviewed 2017-01-18
Review Source: Capterra

Aplos is doing the job for me. Some things are frustrating, but mostly, it's better than doing things by hand or by spreadsheet. Occasionally odd things happen. For instance, it's now January 17, and the home page is telling me that my YTD income is different from my monthly income. This can't be true in January. Similar things happen in some reports. The balance sheet will say that a fund has X dollars, but the report for that fund will say Y dollars. So there are some quirks to get around, but it's no worse than making a spreadsheet (or other software that knows nothing about fund accounting) behave. I like the reports Aplos generates. Especially at the end of the year, when everyone in our congregation wants a statement for their taxes. It's really just one button. If I were the boss of Aplos, the first thing I'd change is that I'd clean up the wasted screen real-estate. There's a button on the bottom right that has a bad habit of covering half the number I want to see, and pop-up "alerts" occasionally disrupt my work. And the box the pop-ups come from is also wasted screen area. Actually, this box keeps telling me I'm 85% set up. It's wrong. I'm as set up as I want to be. I can't see how to make the box go away, except to buy more product which I don't need. This amounts to a pop-up ad, and not the good kind. So this isn't a glowing review. But software nowadays is written so poorly, that bare competence floats to the top. Aplos is better than anything else I've used, but that's not saying a lot. If they raise the price again, I'm going back to spreadsheets.

Pros
Fairly clean interface. Most reports are close to what I want.

Cons
It's still buggy. Amounts that should match, don't always. The cost has tripled in the last 3 years.

Response from Aplos Software


Hi Bart,

If the numbers are off by a few dollars, this may be due to rounding. If you¿d like, our Support Team would be happy to look into this to give you a more specific answer. Please feel free to reach out to our Support Team at support@aplos.com.

For the Setup alert:
You can click on the Go To Setup button and choose some of the options like, I don¿t want to set Starting Balances. Or, there are feature options that you can say ¿no¿ to, like Contributions. This should help clear that alert.

Also, sorry that the bottom right icon is a bit pesky. We want you to be able to contact our Support Team if you ever have questions, so that¿s why it¿s there, but we realize that it can sometimes get in the way. That¿s a suggestion that we¿re happy to pass along to our development team.

The Aplos Team

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 7/10

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Sherry Naron

Good Software for Beginning Nonprofits

Used daily for 2+ years
Reviewed 2018-07-13
Review Source: Capterra

Pros
I like that everything is all together in one spot - donor software, accounting, newletters and online giving forms. I like how when someone gives online through your forms that it automatically incorporates into your accounting and saves info from the giver into your contacts. Their customer service and support is their beacon of light. Extreme strong point. It's almost as if you have nonprofit accountant on your staff to answer your questions. They answer you quickly, and their answers are always helpful. And often times they've logged in and completely helped me fix an issue. This is the best thing I love about them and something that makes them completely unique. This was a game changer for me as a brand new nonprofit and didn't know what I was doing. I can't say enough about this! This is what makes me recommend them to everyone I know that's a nonprofit leader.

Cons
The newsletter email templates and online giving forms are very template-y and don't give you a lot of control. The final product can help you get information out, however it looks pretty amateurish, which in turn makes your nonprofit/your brand, look amateurish - which is more important than most people know. If Aplos could follow constant contact's lead on design formatting they would be top notch. The other thing I don't like is often I'm fundraising for events and have options for customers to pick (example : I want to buy tickets for an event and a tshirt for two people), or want them to be able to buy multiples of items and it really needs somewhat of a "cart" option for online giving forms. Third, I get lots of complaints from customers about the transaction errors which make it hard to give. I get this a lot. Which can hinder givers, often they won't go back again and give again when they get an email way later that the transaction didn't go through, so you lose donations. I've addressed this with them several times, but there hasn't been any resolution. I think it has to do with that the provider they use does a micro-transaction to the bank and then banks don't approve it.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 8/10

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Wendy Adams

APLOS Software for my Small (but growing) Church

Used daily for less than 6 months
Reviewed 2018-12-28
Review Source: Software Advice

The people at APLOS are great to work with. Easy to reach out to, quick to respond, They are really good at listening to my particular need and showing me how APLOS helps with it vs. just a generic response. Also, you can't beat the price. (I got a Black Friday 50% off special for a year). I looked at other options - some were too much for my need (both cost and complexity) and some could be made to work (Quickbooks for example) but were not really designed for a church. This is PERFECT for us.

Pros
I purchased this software to help me take on a new role as treasurer of a small church. Am about 6 weeks into a "practice period" and will wipe out my practice data and start clean in January. It has (almost) everything I could want and some things I did not expect. The people database for church members, vendors, & prospects supports communication and there are robust accounting features (budgeting, bill pay, offerings, etc.). It has predesigned reports of all kinds that can be easily customized. You can import and export data. And it is really easy to use. Clearly designed for non-professionals like me - a volunteer doing a treasurer's job. Loved it from the first time I started playing with it during the free trial period. Also the resources (webinars, academy, one on one support) are great! Have watched several webinars, and chatted with people in customer support several times to get specific guidance/suggestions on my questions.

Cons
Have found only 2 things missing so far: 1) My pastor wants the ability to use the letter/email functions to communicate with members (uses the contact database) without seeing their donation records - and right now that "separation" isn't available. Also in recording donations, I would like to differentiate between cash and check because you need that info to make your bank deposit. APLOS doesn't provide for that. There's a workaround but not a great one. Customer Service made note of both of these needs for future releases.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 10/10

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Terry Wilcox

Amazing Fund Accounting software for small to medium non-profits!

Reviewed 2015-03-07
Review Source: Capterra

If you are busy with the stuff that your non-profit is about, and accounting for the organisation is a necessary dragon, then Aplos will be your knight in shining armor to slay it! Having implemented a number of other products for small organisations in the past (Quickbooks, Xero, Sage, MS Dynamics GP) I have to give the award for easiest, quickest & most readily accepted to Aplos. If you want to account for your Funds discretely (separate pots of income) then Aplos just works! Took about an hour to sign up and set up a sandbox (using the trial license) to represent the way my small organisation works - I uncovered a couple of desirable features for product development (see later) but within another 30 minutes I had reports and analysis that would do the job for us so much better than my grumpy accountant! - I showed the software to a user who, after a 5 minute demo, needed no more explanation and was able to enter transactions with multiple expense lines each separately analysed by fund. The user interface is clearly the 'killer' feature - it is so intuitive that I wonder why others didn't think of it (why didn't I think of it?). The transaction input process for most accounting products is the 'ugly baby' of the product - in Aplos it's the wonder child! Some caveats to bring this back to earth... a) The product is currently for the North American market - needs additional features to make it more readily accepted in UK/Europe: 1. Needs a parameterised currency symbol (we don't do dollars!) - but the easy export of reports allows replacement of currency symbol in Excel. 2. Online donations (a great feature!) require a US Bank Account 3. Needs Paypal integration 4. UK giving sites like justgiving.com are very common - integration needed b) Many grant funders want a full budget before grant - we then need to account against the budget elements (e.g. £500 for travel + £5000 for salary). Aplos currently doesn't budget by Fund element (just at Fund level) but the Income Report provides a full breakdown by expense for each Fund (so allowing manual comparison). The free support provided by Aplos is responsive and helpful and I am assured that most of these features are on future development plans. I'm just going to go ahead and sign up for the paid version - I need this software so that I can get on with the purpose of our Charity!! Terry Wilcox Project Director In2Out www.in2out.org.uk

Rating breakdown

Ease of use
Customer support

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Aplos pricing

Starting from
$59/month
Pricing options
Free trial
Subscription

Aplos features

API
Attendance Management
Credit Card Processing
Customizable Reporting
Electronic Payments
Event Management

Access Control (41 other apps)
Activity Dashboard (57 other apps)
Automatic Notifications (40 other apps)
Communication Management (47 other apps)
Contact Database (58 other apps)
Contact Management (43 other apps)
Custom Fields (49 other apps)
Customizable Branding (49 other apps)
Data Import/Export (57 other apps)
Email Integration (39 other apps)
Registration Management (41 other apps)
Reminders (39 other apps)
Reporting & Statistics (62 other apps)
Third Party Integration (50 other apps)

Security and privacy

Encryption

Encryption of sensitive data at rest
HTTPS for all pages

Access control

Multi-factor authentication options
This will ask you to sign in with LinkedIn

Videos and tutorials

Additional information for Aplos

Key features of Aplos

  • 1099 preparation
  • ACH payment processing
  • Accounting integration
  • Automatic email receipts
  • Automatic recurring transactions
  • Bank account sync
  • Bank reconciliation
  • Bill tracking & payment
  • Budgeting
  • Check printing
  • Contribution statement creation
  • Credit card processing
  • Custom segment reporting
  • Customizable donation pages
  • Customizable reports
  • Donation tracking
  • Fund accounting
  • Invoice creation
  • Journal entry
  • Recurring donations
View All Features

Benefits

Fund Accounting - Easily track funds so you’re ready for the financial reporting requirements that come with restricted gifts. Create a flexible chart of accounts and use tags to manage campaigns or projects.

Financial Reporting - Customize and save nonprofit reports such as a Balance Sheet by Fund or Income Statement by Fund. Take advantage of donation reporting, budgeting reports, or create custom reports.

Donor Management - Improve donor retention by easily welcoming new donors and re-engaging donors slipping away. Use our smart donor database for better relationships and utilize dynamic contact lists.

Donation Tracking - A smart donor database for better relationships, with features like dynamic contact lists, automatic donation tracking, and pledge tracking.

Grow Giving - Create unlimited online donation forms and grow recurring giving with features like Text to Give. Create and send giving statements, utilize pledge tracking, and manage your events all in one place.