Pipefy vs MaintainX

Trello

Asana

monday.com

Limble

Fiix

eMaint CMMS

Compare Pipefy and MaintainX based on features, pricing, verified reviews, integrations & more on GetApp. Find out which software is best for your business in 2026.

monday.com is a cloud-based Work OS, where teams create workflow apps in minutes to run their processes, projects, and everyday work. Teams shape workflows and projects, code-free, with a platform that adapts to shifting needs, liberates teams from manual grunt work, and connects teams in a collaborative work space.

Jira

Jira is project tracking software that helps every team collaborate to plan, track, and release work by breaking down big ideas into achievable steps. Jira offers features like task organization, work alignment to goals, customizable workflows, and real-time data insights to optimize outcomes.

Asana Starter Plan provides growing teams with project management tools to track progress and meet deadlines. The plan includes workflow automation features, custom project templates, forms for standardized work requests, and rules for routine task management. It also offers visualization tools like Gantt and timeline views, plus AI-powered features for status updates and project organization.

Run any type of workflow, find process bottlenecks, and leverage automation all on one intuitive interface.

360 Degree Feedback

Access Controls/Permissions

Account Alerts

Accounting

Account Management

Accounts Payable

Accounts Receivable

Activity Dashboard

Activity Tracking

Alerts/Escalation

Alerts/Notifications

Applicant Tracking

Approval Process Control

Assignment Management

Audit Trail

Autoresponders

Background Screening

Benefits Management

Billing & Invoicing

Business Process Automation

Business Process Control

Calendar Management

Campaign Management

Candidate Management

Catalog Management

Collaboration Tools

Commenting/Notes

Communication Management

Compliance Tracking

Conditional Logic

Contact Database

Contact Management

Customer Database

Customer Engagement

Customer History

Customer Statements

Customizable Dashboard

Customizable Forms

Customizable Reports

Customizable Templates

Data Import/Export

Deadline Management

Deployment Management

Discussions/Forums

Document Management

Document Storage

Drag & Drop

Electronic Forms

Email Management

Email Templates

Email-to-Task Conversion

Employee Database

Employee Management

ERP integration

Event Triggered Actions

Feedback Management

File Sharing

Financial Management

Forms Automation

Forms Creation & Design

Forms Management

For No-Code Development

For Small Businesses

General Ledger

Integrations Management

Internal HR

Interview Management

Invoice Processing

IT Asset Management

IT Reporting

Job Posting

Job Requisition

Knowledge Base Management

Lead Capture

@mentions

Mobile Access

Mobile App

Monitoring

Multi-Channel Communication

No-Code

Offboarding

Onboarding

Order Management

Orientation Workflow Management

Payment Collection

Payroll Management

Performance Management

Performance Metrics

Prioritization

Process Change Tracking

Process Modeling & Designing

Project Management

Project Planning

Purchase Order Management

Purchasing Reports

Quotes/Estimates

Real-Time Notifications

Real-Time Updates

Some reviewers find Pipefy’s free plan useful and appreciate trying it before purchasing. Some users report prices are higher than competitors, and many reviewers indicate US dollar pricing makes it expensive for international users, especially in Brazil.

Value for money

Reviews for Pipefy come from a wide variety of industries, including information technology and services (9% of reviewers), marketing and advertising (9%), and computer software (7%). The most frequent use case for Pipefy cited by reviewers is workflow management (58% of reviewers).

Proprietary

Pipefy

Web-based

Android

iPad

iPhone

Windows

Linux

Starter

Business

Enterprise

Unlimited

Marketing Operations Specialist

My favorite aspect of Pipefy is the ability to integrate with other systems such as JIRA Cloud, Google Suite, and Tableau.

Product Manager

It doesn't show me how many users have each type of role so it's a little tricky to manage licenses; I'd love to see how frequently people log in, not just their last log in.

Technical Recruiter

I had to handle large amounts of applicants in different roles, this tool made it easier for the team to filter and pick candidates

Owner

What i like the most is that pipefy is easy to use and youbdont need to no how to code to make my workflow easier

Chief Marketing Officer

The platform not only supports real time comunication between team members, but also facilitates intrnal and external communications, making collaboration smooth.

Partners Responsible

The visual workflow design and automation features make my work so much easier and efficient

Manager, Projects and Operations

The setup was a bit challenging for some items but that is because our team had some unique requests.

I have to click 5 times to expand the list and see all our users.

Developer

Great for visualizing and tracking our processes.

Administrative

The customizable workflows and easy-to-use interface are a huge plus for me.

Client Lead

Game Programmer

Because it allows me to break down my weekly to-do list into manageable chunks, the Sprint panel is one of my all-time favorite features.

Customer Manager

The product is also pocket friendly compared to its competitors.

Headops

We use it for practically automating all processes in the company, from HR to finance, from operations to sales.

Human Resources Specialist

I think it would be helpful if they integrated more complex metrics like performance and activity duration; for example, the Gantt chart could show how much time has passed since an activity was scheduled.

Associate Payments

Pipefy helped us evaluate the product well, find solutions, and get additional time to test the product while ensuring key stakeholder engagement.

Embedded Software Developer

The ability to examine all processes from a Kanban perspective, including email automation, advice, and pipe connections.

Human Resources Generalist

It's a fantastic system for facilitating easier HR tasks including onboarding and employing new staff, monitoring expenditures, and more.

Game Developer

To make your life simpler, you have the ability to attach documents, email check lists, and link to other pipes.

Co-Founder

Their developer designed our pipe with a major fundamental flaw and they refused to fix it {actually ignored my emails for weeks} unless I purchased more hours at $125 per hour).

Talent Acquisition Specialist

E-mail tools require a few extra capabilities and resources for developing email templates with better styles.

Pipefy is a great tool since it allows you to develop and manage any type of process from the ground up.

Its useful no-code utilities allow for the simple creation of process workflows.

It's true that we can make the whole team operate productively and efficiently thanks to the software, but it's too expensive for everyone to have access to it.

Free lancer

A long delay is associated with this process, which is necessary to ensure all employees have a clear picture of the current state.

It may be used for project management, process management, and even managing team activities.

UX Designer

It is very robust, has a huge range of templates, many options to customize, with forms, checklists, adding teams and integrations with other applications.

Furthermore, the amount of detail and history that can be stored on a single Pipe is astounding.

Those that are assigned a job are held accountable for their actions, and bottlenecks may be easily identified to remedy any issues.

I also wish they implemented more advanced features such as performance measurements and scheduling.

The price per user is expensive if the employees have access to the pipe to monitor the cards.

It can be difficult to gauge the rate of progress when reporting tasks in real time.

Prototypes can be set up quickly for solutions that are fairly robust to serve even modest processes.

Channels Manager

All the flows have to be created from a pre-formatted template or from the zero.

Account Manager

Helps with keeping a sequential track of all action items.

There is no an addaptation we can do from a sheet or another software we have used, for example.

They give you "x" amount of hours to model your "pipes".

It completely threw us off schedule. Because of problems with their notifications, we've been looking for an alternative platform.

There are numerous fantastic tools in Pipefy that make work flow more smoothly.

Sales and Marketing

We are able to organize the entire operation of our operations knowing if that client's situation has already been resolved or if it is still pending.

Also its not possible to remove the branding in all mails.

Its procedures can be accelerated, and its user interface is straightforward.

This is my second time around  and the experience of modeling and going live is not what it was like two years ago for the first project.

product owner

marketing head

Very good tool for companies that have an efficient integration sector that can automate automations and organize processes

I wish there were materials for making dashboards.

Those who use a wide variety of software for their jobs will appreciate how intuitive and easy to learn Pipefy is to use (like me).

Project Manager

In a company environment where you have employees overwhelmed with workload and critical systems that need to be in place, pipefy has allowed us (with much thoughtful construction and automation) to ensure that these systems don't slip and get attention from all parties involved.

Pipefy vs MaintainX Comparison (2026)

Pipefy

MaintainX

Overview

Video & Screenshots

Pricing

User reviews

Key features

Integrations

Alternatives