Robin vs Joan

Clearooms

Archie

Nibol

Clearooms is a cloud based software that puts users in control of both hot desking and room booking all within one system.
Users can instantly see availability across floor plans and get further information on desk facilities, meeting details, attendee's and more.

Room and desk booking, visitor management and powerful workspace analytics - all in one place. Enjoy a sleek UI, interactive floor plans, user friendly mobile and kiosk apps, and powerful features your team will love. Discover why the world's leading companies run their spaces with Archie.

Everything you need from a hybrid workplace management platform, plus the ability to book desks and meeting rooms, not only within the office but also in hundreds of co-working spaces. Available as web, mobile and Slack app.

We integrate with Google calendar and Office 365 to Find and book the ideal room with a meeting room booking system. It’s a search engine for your office, complete with insights to uncover conference room usage and optimize space. Available on web, mobile, plugins, and tablets.

Mobile Access

Calendar Sync

Alerts/Notifications

Reminders

Robin

Android

iPad

iPhone

Linux

Windows

Chromebook

Web-based

Desk and room booking

freelancer

Robin is a cloud-based scheduling solution that caters to businesses across various industries such as real estate, consumer electronics, marketing, advertising, finance, information technology and at the mid-market and enterprise level.

Additionally, it features resource utilization reporting, attendee management and online booking functionalities.

Senior Associate

I really like Robin to book and manage my meetings, it is a self-explanatory program which allows you to handle your meetings and rooms efficiently.

The schedule gives you an overview on how long the room is blocked whereas the room view comes with colors which signfy the current satus of the room.

Account Coordinator

I wish that when I reserved a desk at an office that isn't my usually office, that the next time i go to reserve a desk the program auto adjusts back to my home office without me having to scroll through the long list of available offices.

Software Developer

I thought I would be able to book any time I want but I only could book within 2 months, turns out it's an admin setting.

OSS specialist

We also can book a larger meeting room so that we can all arrive and work together when we do not want to work individually or need to have meetings.

We use it to book desks within our office due to the pandemic, and it has been a great asset

Now Robin is iterating and adding interesting space management features to compliment their desk booking module

Our office was just recently renovated to a smaller space and we are required to book our desks whenever we come into office using Robin.

It's easy to see the map, navigate and book a desk for the selected time.

Fulfillment specialist

It has allowed our team to manage themselves and their work schedule when working in a hybrid setting.

Service Technician

we use Webex for our company meetings and there is no videoconferencing link for zoom

Another great thing about Robin is if you end up booking out in advance, it will send you a reminder the day prior of your booked seat.

I love that you can plan ahead and book your desk in office so that when you come in you are not flustered trying to find and available desk to sit at.

QA trainer

I have been using Robin for almost a year now and what i like the most is how easy to set up appointments and rooms scheduling, we just a few clicks i can reserve any room available for a meeting.

Quality Engineer

it is a third party app to keep track of since we have other platforms for hybrid meetings.

Executive Assistant

It helps keep our organization organized with people coming in and out of the office.

Senior software Engineering Manager

Amazing , i love how they have helped us in streamlining the process as well as the integrations they have in their software.

Owner

The software was cutting edge technology really fast and reliable most companies software was just not cutting it but I must say that it was very good 😊

Client Service Representative

I can recommend using Robin to make easy booking in their onsite office seats.

Associate Project Manager - Strategic Meetings and Events

It is very clear and it makes easy to choose and reserve a space whether a desk or car-park.

It has a friendly interface and was easily adapted by our employees.

Staffer

meeting rooms is what i like the least of it

AV Technician

Simple and easy to book rooms for meetings.

just how easy the system is and how we use it for better performance

Office Manager & Personal Assistant

Have had some issues with system constantly not being able to save changes to publish.

IT Team Leader

Pricing could be more flexible such as opting out of certain features reduces the cost footprint

would definitely recommend to future employers

Warehouse Controller

The layout is great, and very easy to use

creative services director

I would say the name of the app doesn't really convey the purpose of what it does or the functionality.

Strategist

Simple and clean design - I can see right away which desks are available.

Associate Payments

Robin is a flexible and easy-to-use application that allows us to transfer my real workplace into virtual reality and arrange it as I wish.

Robin is easy to use in general, but sometimes it is not without some difficulties, especially when booking appointments, as I may not get a notification to confirm the reservation, which forces me to try again more than once until the reservation is confirmed.

Facility Manager

Re-assign desks and employee locations, etc.

The user interface is nice and clean, easy to use.

Research Analyst

Head of IS, Asia and China

Auto scheduling feature of next available free time of rooms and colleagues, and maybe extension to external people outside the O365 environment thru web based scheduling using HTML links.

Receptionist 

My company is using Robin to track our office activity and support social distancing because of COVID, so as an administrator, I'd like the option to receive an email when a space has been booked.   Because I am not notified of bookings, I have to constantly log in throughout the day and check on our booking activity.

Software Engineering Intern

Previous room booking systems struggled from double-bookings and had a legacy feel to them - Robin on the other hand has a clean UI, some interesting analytics which are always engaging to check in on and is generally well integrated with the rest of the company e.g. contact info, admin etc.

Program Coordinator

Digital Lead

Robin is such an effective tool in our industry and seamlessly integrates our shared coworking space to ensure bookings are smooth, consistent, and accurate.

Recently, Robin helped us to ditch our old spreadsheets we used for keeping track of seating plans when we activated their desk booking/space management modules.

Network Operations Supervisor

With Covid, we are looking at options for hoteling users who may be coming into the office, so we may expand our platform, but we need to make sure it fits into a financial budget.

We use Apple IPad mini's for our enviroment and the units pair with mounts from a third party look great outside of the rooms.

Instructional Coach

I also love that it syncs to my Google calendar and I can add team members through the Robin platform.

Technical Support Analyst

The scheduling and assignment of workspace is as simple as ABC also it is easier for at the other person end who is receiving requests.

IT Support specialist

Robin helps us to find a flexible and powerful solution for room booking and management on the go.

Office Space Management

Room Booking

Ease of Use

Meeting Room Scheduling

Booking Desks and Rooms

Customer Support

Calendar Integration

Reservation Check-In

Pricing

Zoom Integration

Mid-size Business

Large Enterprises

Robin Powered

Meeting4Display

Meeting4Display is a workspace management solution allowing users to search and book meeting rooms or desks from anywhere. It is accessible via smartphone, from booking screens, or through your messaging system.

Joan syncs with your existing calendar. (Office 365, G Suite, Microsoft Outlook and iCalendar) Every Scheduled event in your Calendar will be displayed on the Joan device of that specific conference room and vice versa, if someone books a room on the spot, it will display in the company Calendar.

Automated Scheduling

Joan

Free Trial

Paid Plan

Enterprise

IT Manager

Other thing that I would benefit from is more materials that I can use to "educate" the users to make the transition from post-it notes to Joan meeting room reservation solution and to start using the system and respecting other's reservations, etc.

IT Specialist

Visitors can pre-register or sign in on the spot, and the system can automatically send notifications to the host's email, SMS, or via an app alert, ensuring they are promptly aware of their guest's arrival.

People Engagement Lead

It's supported with our compliance efforts knowing who is where and has really allowed us to improve our space management with a growing team.

Mainly use the product of desk booking and we were able to implement the software within a week and get the employees using the product straight away.

IT Specialiast

No main floor plan layout. Since we have a big office, we're keen on adding a floor plan in the reception area so that the users know what rooms are booked or not.

Digital Support Officer

The interface is clean, the functionality is solid, and it really has simplified my day-to-day operations.

It streamlines the check-in process, replacing manual sign-in sheets with a smooth, digital experience.

We have implemented Joan Conference Room booking feature for all our conference rooms with no issues till now .

Sr. Manager

Sometimes, the mobile version and the online version take some time to sync when booking a desk or a conference room.

Product Lead

Sometimes using the app i cant see all the functions i would see on a desktop however this is insignificant.

IT director of Operations

The platform seems buggy at times, having to deal with Support 3 time to fix the same issue of adding and removing devices.

Sometimes the UI was buggy and flickering, but I was able to get what I needed by refreshing.

Grants Project Coordinator

The main page is a little bit confusing to navigate initially to reserve a space. Once I took a few minutes to navigate the page, I was able to easily use Joan.

Research Associate

I find that it not only saves me time but also improves collaboration, since I can easily plan to sit near the colleagues I need to work with.

Client Partner

The interface is not entirely intuitive at first, and it took me some time to figure out the correct steps.

It makes it easy to choose not only the type of workspace I would like to reserve but also the location in the office of the space I want to reserve.

Well, the e-ink touchscreen technology is a bit laggy.

Technology Manager

The recent price plan change impacted us since we only have 2 devices.  

Performance and Talent Lead

If you don't check-in at your desk I think it should release the desk back but you have to actually delete the booking for it to go Green again - not sure why...

Instead of desks showing up clearly as green (available) or red (occupied), they occasionally appear grey, which makes it confusing.

The only thing I found challenging was understanding how to book meeting rooms in Joan.

Joan devices does not support multi colour resolution to make it look more attractive.

Senior Voice Engineer

We have been in close contact with both Support Team and Sales Team at Joan for our customers with great success.

Head of Legal

It makes finding and booking a desk quick and straightforward, and the interface is clean and intuitive.

What I like most is the e-ink display; it's gorgeous and makes the tablet incredibly battery-efficient.

Customer Service Teamlead

The filter options can not be saved permanently (e.g. preferred floor).

It could be beneficial to get reminders if no spot is booked a certain period in advance.

The magnets, while seemingly secure, allow the tablets to fall easily if they are gently bumped.

Visitor management and notifications come in real time making it more efficient

I’ve been impressed by how responsive the system is and how it adapts to my needs.

System engineer

The platform is easy to use, synchronization runs smoothly, and whenever an issue arises, customer service provides quick and reliable solutions

I also appreciate how clear the overview is, I don’t have to waste time checking with others or guessing, the system just gives me all the info I need right away.

The thing i like the most, is the scalability, ease of use and also the installation is a breeze.

For me, Joan has become an essential part of the modern workplace setup, and I can genuinely recommend it to any team or company looking for a simple and effective solution.

Amazing, straight forward, no bugs whatsoever, quick support response time and the office work environment became better

Construction Manager

She was highly responsive, always clear in her explanations, and demonstrated deep knowledge in her area.

Also the app is very handy to have as you can book on the go.

The value of the devices and the whole package is awesome.

Expert Online Booking Engine

The App works great without having any bugs nor issues, and did not provide any error until now.

Beyond meeting rooms, the visitor management system is a significant pro.

The devices look professional and has a good contrast to see from afar.

Block booking functionality is also very helpful.

I can also see who is sitting in the office next to me in that specific day.

She exceeded my expectations at every turn.

It's available both - from PC and as a phone app.

Contracting Manager

I'm glad that my company offers this tool to their employees.

It makes it so much easier to plan ahead and also to connect with the right colleagues.

Robin vs Joan Comparison (2026)

Robin

Joan

Overview

Video & Screenshots

Pricing

User reviews

Key features

Integrations

Alternatives