Robin Pricing, Features, Reviews & Alternatives

Robin

Conference Room Scheduling, Desk Booking, Maps and Analytics

4.69/5 (45 reviews)

Robin overview

What is Robin?

Robin is a cloud-based office scheduling software designed to help users reserve meeting rooms, find desks and move around the office using tools such as a scheduling web dashboard, calendar integration, and browser and Outlook plugins, plus analytics, room displays, desk management, and more. Mobile apps give users the flexibility to manage their personal and work calendars on the go with smart notifications and location-based reminders.

Robin serves to streamline workplace scheduling, allowing users to find and reserve conference rooms and desks online from a web dashboard. Status boards display the office calendar on a big screen in high traffic areas, while maps enable the entire company to see where they need to go. All of Robin’s tools layer on top of existing Outlook or Google calendars familiar to employees. Users can set rules for room booking and smart work hours, as well as monitor their fleet of room displays. Monitoring tools and status reporting technology helps users identify issues on WiFi connectivity, battery and network information.

Flexible desk management tools allow users to assign permanent workstations or create reservable desks, as well as provide seats on the fly. Maps enable employees to see the entire office live and in action through an interactive map of the office. Robin allows employees to reserve office space directly from the floor plan. With access to over 100 KPIs, Robin provides users with the insight to understand workplace usage in real-time. Data analytics technology also guides users to the space which best suits them for their activities throughout the day.
robinpowered.com

Pricing

Starting from
$20/month
Pricing options
Subscription
Free trial
Value for money
View Pricing Plans

Devices

Business size

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M
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Robin screenshot: Manage personal and work calendars from one place, with smart notifications and location-based reminders, via iOS and Android mobile devicesMake your office work for you. Robin, in a minute.Robin screenshot: Real-time office availability shows everyone what is happening the office right nowRobin screenshot: Visible room statuses highlight meeting space availabilityRobin screenshot: Customized room displays show meeting room availabilityRobin screenshot: Arrange and manage office seating plans onlineRobin screenshot: Search and find the right room for the right time. Manage calendars from one place, with smart notifications and location-based reminders, via iOS and Android mobile devices.

Robin user reviews

Value for money
Features
Ease of use
Customer support
  4.3
  4.5
  4.8
  4.7
Josiah S.

Easy, Fast, Efficient

Used daily for 1-2 years
Reviewed 2020-11-19
Review Source: Capterra

Pros
Robin is such an effective tool in our industry and seamlessly integrates our shared coworking space to ensure bookings are smooth, consistent, and accurate. There has never been any downsides to the software.

Cons
I've experienced no notable functions or features of Robin that I dislike.

Rating breakdown

Value for money
Ease of use
Features

Likelihood to recommend: 9/10

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Carsten W.

Best Scheduling Display Software there is

Used daily for 2+ years
Reviewed 2020-08-19
Review Source: Capterra

We just moved into new office and one of the main problems of our users is to find the new meeting rooms. With robin ipads next to each conference room, they'll find it easier. Also, the maps feature is helping them a lot - we have displays in the hallway that show them their way.

Pros
Robin has the general best look and feel of all the apps we tried. Zoom, Teem, everything felt just emotionless, but Robin is really fun to use. The folks there really put an emphasis on user experience. Our coworkers are happy to use it because it doesn't feel like another stupid corporate software. To optimize meeting room utilization, we enabled "abandoned meeting protection" - our users have to checkin, otherwise the room will be freed again. That's one of the best features in my opinion.

Cons
We have dozens of ipads to roll out some days, also in different offices - I was a bit disappointed that I couldn't configure robin on multiple individual ipads using MDM - or perhaps I haven't understood how.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 10/10

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Mari G.

Satisfactory

Used weekly for 1-2 years
Reviewed 2020-09-16
Review Source: Capterra

Pros
I did not set the software up, I was only a use, but I believe it was easy to setup.

Cons
I definitely did not feel like this software was user friendly for scheduling meetings. I had to contact support a lot and sometimes they were not helpful or one issue led to another.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 6/10

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Americo M.

Robin Check-In and Kiosks

Used daily for 2+ years
Reviewed 2020-08-13
Review Source: Capterra

Of of the biggest problems we solved with Robin was data-driven decisions when expanding existing spaces or building new ones. We used the data gathered from Robin to make informed decisions on how many rooms and what size to build to better serve our employees.

Pros
In our organization, our primary use case for Robin was conference room check-in. The thing I like the most about this product is the way it updates. We don't have to manage that using our MDM software. The software automatically updates to the latest version when it launches.

Cons
While our team uses the kiosk application I think the design can seem less polished than others. It is also not true to scale like other software on the market. I think this is a fairly new product for Robin and probably a lesser used product that other companies. It does work well and I've seen improvements in the latest iteration.

Rating breakdown

Ease of use
Features
Customer support

Likelihood to recommend: 8/10

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Brian S.

Execellent Cloud based Room Reservation System

Used daily for 2+ years
Reviewed 2020-08-26
Review Source: Capterra

The overall experience we have with the Robin platform is fantastic. Support is quick and the team is available when you need them to be. Operation and reservations on the system are easy whether it be at the device or via the web page. Users have flexability of also using an App on their mobile device. Pretty useful when you have users coming and going. With Covid, we are looking at options for hoteling users who may be coming into the office, so we may expand our platform, but we need to make sure it fits into a financial budget. I am pleased with the over 2+ years or more that we have been using the platform. It has caused significant improvement of reserving rooms/spaces with our offices.

Pros
The primary features of the system that we liked was that it was cloud based requiring no infrastructure to maintain and that it tied right in to exchange and did everything almost automatically. The ease and set up of the platform is very easy. Room setup and configuration again are very ease of use and not technical. User adoption is fairly straight forward as well. We use Apple IPad mini's for our enviroment and the units pair with mounts from a third party look great outside of the rooms.

Cons
Some of the additional features and add-ons we felt were a bit overly priced and would like to see more bundled options for all services without having to add significant investment into the stack of features. I would like to use the Desks, and other features, but the ROI or justification of cost could not be done for us at this time.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 8/10

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Robin pricing

Starting from
$20/month
Pricing options
Subscription
Free trial
View Pricing Plans

Scheduling pricing:

Basic: $30/room per month (billed monthly) or $20/room per month (billed annually)
Pro: $32/room per month (billed monthly) or $22/room per month (billed annually)
Enterprise: Contact Robin for pricing information

Desk pricing:
Basic: $4/desk per month (billed monthly) or $2/desk per month (billed annually)
Pro: $3/desk per month (billed annually)
Enterprise: Contact Robin for pricing information.

Robin features

API
Access Controls/Permissions
Activity Dashboard
Alerts/Notifications
Customizable Reports
Data Import/Export
Reporting & Statistics
Reporting/Analytics
Search/Filter
Third Party Integrations

Audit Management (537 other apps)
Audit Trail (523 other apps)
Billing & Invoicing (555 other apps)
Compliance Management (657 other apps)
Document Management (755 other apps)
Inventory Management (826 other apps)
Mobile Access (737 other apps)
Status Tracking (520 other apps)
Work Order Management (524 other apps)
Workflow Management (671 other apps)

Security and privacy

Encryption

Encryption of sensitive data at rest
HTTPS for all pages

Access control

Multi-factor authentication options
This will ask you to sign in with LinkedIn

Videos and tutorials

Additional information for Robin

Key features of Robin

  • API access
  • Active Directory sync
  • Attendee management
  • Automated scheduling
  • Automatic room booking
  • Availability Indicators
  • Availability Management
  • Bottleneck management
  • Browser plugins
  • Calendar integration
  • Calendar management
  • Calendar sync with Google
  • Cross-system support
  • Custom reporting
  • Customizable Branding
  • Customizable designs
  • Data export
  • Email Integrations
  • Employee scheduling
  • Facility scheduling
  • Google & Office 365 SSO
  • Group access control
  • Group scheduling
  • Impromptu meetings
  • Invitation management
  • Issue Reporting
  • Issue reporting
  • KPIs
  • MDM integration
  • Meeting Room Booking
  • Meeting privacy
  • Meeting room booking
  • Multi-location
  • Multiple building management
  • Multiple campus management
  • Multiple level management
  • Office search engine
  • Permission Management
  • Private dashboards
  • Public dashboards
  • Real-time availability
  • Real-time office analytics
  • Remote device management
  • Reporting & analytics
  • Reservations management
  • Resource scheduling
  • Restricted booking
  • Room usage measurement
  • SAML single sign-on
  • Seat assignments
  • Security audit assistance
  • Slack plugin
  • Tagging
  • Two-Factor Authorization
  • Usage Tracking
  • User provisioning & management
  • Visual analytics
  • Weekly usage reports
View All Features

Benefits

Mobile apps give users the flexibility to book meeting rooms and manage personal and work calendars on the go, via iOS and Android devices.

Status boards give employees real-time visibility into office availability. Users can run status boards in any high-traffic area to let employees know where the nearest free room is immediately.

Gain actionable insight into workplace usage of all rooms and desks with Robin’s KPIs and data analytics technology.

Simplify seating management with desk tools which allow users to assign permanent workstations or create reservable desks, as well as provide seats on the fly.

Robin supports interactive maps which show employees the entire office space live, and allow them to book space directly from the floor plan.