Joan is a digital display and meeting room booking software which helps businesses streamline office space and meeting room scheduling with both on-the-spot and remote room booking. The Joan platform integrates with familiar apps like G Suite, Office 365, Microsoft Exchange, and iCalendar, allowing users to schedule meetings in their usual way - from within their company calendar. Joan provides a real-time schedule of meeting rooms, ensuring everyone knows which rooms are available and when.
Joan supports centralised management, allowing users to set-up and manage all of their displays from a single location. Customisable branding tools enable users to personalise the regular Joan interface with custom images or text. Digital signage for reception areas, halls, common areas, shared spaces and lobbies enables users to check meeting room availability at-a-glance. Reporting and analytics give users valuable insight into meeting room usage and booking behaviour. Joan is available in multiple languages, including English, German, French, Italian, Spanish, and more. Joan also allows users to book meetings directly through Slack.
United States, Asia, Australia, Canada, Europe and 7 other markets, Germany, India, Japan, Latin America, Mexico, Middle-East and Africa, United Kingdom
Supported languages
English, Arabic, Chinese (Simplified), Chinese (Traditional), Czech and 12 other languages, Danish, Dutch, Finnish, French, German, Italian, Norwegian, Polish, Portuguese, Russian, Spanish, Swedish
When we moved into our new office ~2 years ago, I needed a solution that would allow for integrated organization of our 14 or so meeting rooms with our existing tooling. I did not want to feel like I had to invest in a solution that would look terrible on a budget review 9 months later. The solution is cost friendly and simple. Implementation took from 6am-9am on a Tuesday. There aren't too many on prem device integrations that take 3 hours for a first-time user.
When we moved into our new office ~2 years ago, I needed a solution that would allow for integrated organization of our 14 or so meeting rooms with our existing tooling. I did not want to feel like I had to invest in a solution that would look terrible on a budget review 9 months later. The solution is cost friendly and simple. Implementation took from 6am-9am on a Tuesday. There aren't too many on prem device integrations that take 3 hours for a first-time user.
Pros The Joan solution is what I look for whenever I'm selecting a solution or technology for our company or office. The solution delivers exactly what it is intended to. It doesn't try to win business with a longer feature set. It offers the features that match the need. There's no waste and no hollow features for the sake of competitive parity.
Cons If I were being picky I would say that I would like to see the AI/Slack integration to evolve a bit. I'm unaware of integrations with smart speaker functionality but this would be a nice integration as well (which again may exist at this point).
While having some troubles with initial setup help has been provided quickly and in very professional manner. Can't praise their support team enough. From admin perspective, all integrations are done in few simple steps. From user perspective it is simple and almost invisible (we integrated Joan with GSuite calendar system). Recently provided Slack bot just added another layer of functionality for them as well.
Admin panel on VM (we host on premises) provides sufficient and clear overview of the state of devices on the network.
In the end, this is clear and cost effective solution to manage your meeting space.
While having some troubles with initial setup help has been provided quickly and in very professional manner. Can't praise their support team enough. From admin perspective, all integrations are done in few simple steps. From user perspective it is simple and almost invisible (we integrated Joan with GSuite calendar system). Recently provided Slack bot just added another layer of functionality for them as well.
Admin panel on VM (we host on premises) provides sufficient and clear overview of the state of devices on the network.
In the end, this is clear and cost effective solution to manage your meeting space.
Pros Once setup properly, it is almost zero maintenance if you wish. My users found it easy to use, slack integration works great. It is for years part of our office ecosystem.
Cons That it can't be totally hosted on premises, there are still parts that require setting up outside of our infrastructure.
Response from Visionect
Dear Artur!
Thank you for your kind feedback and great review! Thanks to your feedback we'll improve Joan even more.
Best Regards
Tilen Kegl, Marketing Team Lead
P.S. I'll make sure to give a shout out to our support agents! :)
During our growth we encountered several issues with our meetingrooms. Double bookings, ghost meetings etc. Even while all users could check the room calendars they didn't. Having a physical, low maintance device with the current and next meetings right at the room is a huge improvement. Customers love to see the appointment on the Joan.
During our growth we encountered several issues with our meetingrooms. Double bookings, ghost meetings etc. Even while all users could check the room calendars they didn't. Having a physical, low maintance device with the current and next meetings right at the room is a huge improvement. Customers love to see the appointment on the Joan.
Pros Easy to use, set it up and forget about it. It just runs. Just make sure the Joan gets charged once in a while and you don't have to do any maintance.
The setup is maybe 15 minutes of work and even the advanced stuff is easy to setup.
Cons Well it's not a huge deal but when setting up and configuring stuff (making test appointments and so on) it takes some time to see if everything is working. There is no realtime feedback, but thats in the nature of the product.
Response from Visionect
Dear Joan customer!
Thank you very much for your kind feedback and review. We're thrilled to see that you set up Joan in 15 minutes, even the advanced features!
The Joan solution has been great since we implemented it on all our sites (50+ rooms). We were looking for a solution we didn't have to run power to, that had an easy and intuitive display, and provided some level of reporting for us to ensure our rooms were being utilized properly. The solution provides a customizable, low touch, simple solution that our users love.
The Joan solution has been great since we implemented it on all our sites (50+ rooms). We were looking for a solution we didn't have to run power to, that had an easy and intuitive display, and provided some level of reporting for us to ensure our rooms were being utilized properly. The solution provides a customizable, low touch, simple solution that our users love.
Pros Ease of use once setup. User friendly & intuitive. Low IT maintenance. Kind of like a HP printer, just configure it once, minimum maintenance, and it just works. Add features you want or keep it basic.
Cons On prem setup was a bit involved, but once we had it figured out we were able to start standing up the devices. Would be nice to be able to bulk import and apply settings across groups within the import file. A user community page/site would be useful, not a lot of information available other then basic FAQ.
No more meeting interruptions - because all the information is displayed at the door on the Joan device
No more ghost meetings - because of the check in to meeting feature
No more double bookings - Know exactly when which room is taken, for how long and by who
No new software required - Joan integrates with your existing Calendar and infrastructure seamlessly
No meeting room squatters - Joan provides a transparent way to claim a meeting room
FAQs for Joan
Below are some frequently asked questions for Joan.
Q. What type of pricing plans does Joan offer?
Joan has the following pricing plans:
Starting from: €14.99/month Pricing model: Subscription Free Trial: Available (No Credit Card required)
Q. Who are the typical users of Joan?
Joan has the following typical customers:
Large Enterprises, Mid Size Business, Public Administrations, Small Business
Q. What languages does Joan support?
Joan supports the following languages:
Arabic, Chinese (Simplified), Chinese (Traditional), Czech, Danish, Dutch, English, Finnish, French, German, Italian, Norwegian, Polish, Portuguese, Russian, Spanish, Swedish
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Australia (English)
Canada (English)
Deutschland (Deutsch)
España (español)
France (français)
Ireland (English)
México (español)
Nederland (Nederlands)
New Zealand (English)
Österreich (Deutsch)
Portugual (Português)
Singapore (English)
South Africa (English)
United Kingdom (English)