Schedulefly vs HotSchedules

QuickBooks Time

ClockShark

7shifts

Homebase

Deputy

ScheduleBase

Compare Schedulefly and HotSchedules based on features, pricing, verified reviews, integrations & more on GetApp. Find out which software is best for your business in 2026.

Connecteam

An all-in-one employee app that's both powerful, affordable and easy to use, especially for the mobile workforce.

7shifts is a comprehensive team management platform designed specifically for the restaurant industry. The solution offers a suite of features to streamline operations and enhance efficiency across various restaurant types, from independent establishments to enterprise-level groups and franchises. The platform's scheduling capabilities allow managers to create schedules that align with the team's availability and the restaurant's staffing needs.

Wageloch

Wageloch is a cloud-based human resource and workforce management platform that automates rostering, staffing, time and attendance tasks, onboarding, and other processes.

Simple restaurant employee scheduling and communication software designed for independent restaurants.

Activity Tracking

Alerts/Notifications

Approval Process Control

Availability Management

Calendar Management

Calendar Sync

Customer History

Data Import/Export

Employee Database

Employee Management

Employee Scheduling

Forecasting

Kitchen/Menu Management

Labor Cost Reporting

Messaging

Mobile Access

Mobile Alerts

Multi-Location

Online Time Clock

Overtime Calculation

Real-time Scheduling

Reminders

Reporting/Analytics

Reporting & Statistics

Schedule Distribution

Shift Swapping

Sick Leave Tracking

Task Scheduling

Vacation/Leave Tracking

Schedulefly

Web-based

Windows

Linux

Chromebook

Android

iPhone

iPad

19 or less staff

20-39 staff

Plan 3

60-79 staff

Dock Hand

Schedulefly is a very valuable tool to us, we love being able to adequately schedule our staff while also ensuring their requested time off is met.

Operations

The design of the platform is a little dated looking but that doesn't really matter.

President

Schedulefly does exactly what I need it to do and it does it easily and efficiently.   As I celebrate 3 decades as a restaurant owner this year, I can't tell you how many companies I've worked with that claim to want to be "partners" in regard to how they work with my company.  

Owner

We are now up to 10 locations with Schedule Fly and they are our go to for all scheduling needs.

Lack of ability to integrate sales forecasts with labor scheduling.

Director of Food and Beverage

How user friendly it is, and all tools needed to set staff up for success, also extremely easy to add new employee's takes about 1 minute

General Manager

I wish it would alert to overtime or give the hours an employee is already scheduled when someone is trying to pick up a shift.

Chief Operations Officer

Unlike other bloated software options, Schedulefly focuses solely on the essentials, streamlining the scheduling process and eliminating unnecessary complexities. If you're a business owner seeking an efficient scheduling solution that values personal connection and adaptability, I wholeheartedly recommend Schedulefly.

Schedulefly was hands down the best and simplest scheduling tool I've used over my 20 years in the food and beverage industry.

My partner has used it for his entire career and both management and staff love it.

Moreover, Schedulefly's customizability allows each business to tailor the software to meet their specific needs and setup.

The timesaving on communication, planning and training is crucial!

We are currently building more restaurants and will continue to use Schedule Fly for all of our newest ventures.

I have used HotSchedules before and I think it’s much easier to create a schedule with your platform.

Director of Operations

The staff is always very helpful when you need them and quick to respond.

This was the first scheduling program we ever used at Smokin’ Dave’s BBQ.

Schedule Fly is simple, intuitive, and far more affordable than any similar software out there.

owner

I have used Schedulefly multiple times in different cafes I have managed.

They truly care about their customers and are quick to solve any issues (and the issues we experienced were minor to none).

The consistency, reliability, simplicity, and ease of use made me a fan and now I recommend them to all my consulting clients.

My only criticism was there wasn’t app but that has been rectified.

We use this app for our current 20 locations and staff of over 300 employees.

Schedulefly covers every aspect of scheduling for our restaurant locations.

Few integrations but I don't care about that.

Does not require training to use or be proficient.

I've explored other scheduling software.  

Schedulefly is appreciative of every customer.

No cons come to mind with respect to Schedulefly

We love seeing everything in one dashboard

You can customize it to meet your needs so you get everything you want.  

None, I don't have any big concerns with the program.

The shift exchange, request off, and other features are very useful and easy to use for both employees and managers.  

Besides the great guys that run the company, it is very user friendly.  

Manager

Game changer, and customer service is amazing.

The staff is super responsive to any questions

Ease of use, adaptability, customer service!

themselves still answer the phones and emails, reflecting their dedication to personalized service.

How user friendly it is and impeccable customer service

The software is easy to use and user friendly.

Partnerships

I can't think of one thing that I would change

Wil has always been such a pleasure to work with, and the support team is second to none.

Food and Beverage Manager

Ease of use, customer service, schedule access

Regional Manager

Marketing & Operations Manager

At times too simple, and difficult to shift between multiple locations/

Ease of Use

Scheduling

Customer Support

Restaurant Scheduling

Team Communication

Pricing

Change Requests

Multiple Locations

Employee Requests

Staff Communication

Mid-size Business

Small Business

Large Enterprises

Google Calendar

Google Calendar is an online calendar solution that enables users to manage business and personal schedules. The platform offers calendar migration options, allowing users to integrate existing calendars, including those from Microsoft and IBM. Google provides comprehensive tools and resources to facilitate data migrations into the Google Workspace ecosystem.

Google Workspace

Google Workspace is a suite of applications from Google which offers a number of tools to communicate and collaborate with colleagues, store files, and manage data from all devices.

HotSchedules reduces restauranteurs, hoteliers, and retail operator’s time to create, communicate, and manage hourly employee work schedules.

Access Controls/Permissions

Activity Dashboard

Attendance Management

Attendance Tracking

Automated Scheduling

Budgeting/Forecasting

Clock In/Out

Collaboration Tools

Communication Management

Compliance Management

Compliance Tracking

Cost Management

Customizable Fields

Customizable Reports

Customizable Templates

Dashboard

Document Management

Document Storage

Drag & Drop

Electronic Payments

Employee Profiles

Facility Scheduling

For PEO/ASO

Group Scheduling

HR Management

Inventory Management

Labor Cost Calculator

Labor Forecasting

Labor Management

Mobile App

Multi-Language

Offboarding

Onboarding

Online Booking

Payroll Management

Performance Management

Performance Metrics

Point of Sale (POS)

Real-Time Data

Real-Time Notifications

Real-Time Reporting

Real-Time Updates

Recipe Management

Recruitment Management

Resource Allocation

Sales Reports

Sales Trend Analysis

Self Service Portal

Shift Management

Shift Scheduling

Skills Tracking

SMS Messaging

Task Management

Team Calendars

Third-Party Integrations

Time & Attendance

Time Clock

Time Off Management

Time Off Requests

Timesheet Management

Variable Workforce

Workforce Management

Some users say HotSchedules offers useful features and is worth the investment, while some reviewers feel it is cost effective and flexible. However, many users report high prices, limited value, and prohibitive costs for small businesses.

Value for money

By industry, HotSchedules reviewers are most commonly professionals in food & beverages (32%). The most frequent use case for HotSchedules cited by reviewers is scheduling (65% of reviewers).

HotSchedules

Assistant Manager

The inventory feature of HotSchedules can be finicky on devices outside of a computer, meaning you have a hard time entering data unless you record it and take it back to a computer.

Executive chef

Hot schedules will adjust your labor as you schedule people, so if employee a is close to overtime and you schedule them you will know instantly if they hit it and by how much time.

Chef

High schedule works across multiple companies, so those multiple companies tie in together when it comes to the website so it makes things super efficient

Schedulefly vs HotSchedules Comparison (2026)

Schedulefly

HotSchedules

Overview

Video & Screenshots

Pricing

User reviews

Key features

Integrations

Alternatives