IFS Ultimo vs MaintainX

Limble

Fiix

eMaint CMMS

TOPdesk

IBM Maximo Application Suite

Planon

Compare IFS Ultimo and MaintainX based on features, pricing, verified reviews, integrations & more on GetApp. Find out which software is best for your business in 2026.

TOPdesk is a service management platform for busy IT service teams that want to get things done. Packed with features and templates for processes like Incident Management, Asset Management and Change Management, TOPdesk is ready to use and quick to personalize. Our in-house experts are here to help.

Planon offers an integrated workplace management system (IWMS) for corporate real estate, facility managers, service providers and financial professionals. It helps them streamline business processes for assets, workplaces, real estate, and employees.

Using a Software as a Service model, Projetech has the proven ability and Maximo expertise to successfully provide the infrastructure, support and maintenance of your Maximo solution for an affordable monthly fee!

IFS Ultimo is a SaaS EAM solution from IFS, focused on maintenance & safety and well known for a rapid deployment, ease of use and an unparalleled time to value.

Activity Dashboard

Activity Tracking

Alerts/Notifications

Asset Lifecycle Management

Asset Tracking

Barcode/Ticket Scanning

Barcoding/RFID

Billing & Invoicing

Calibration Management

Compliance Management

Components Tracking

Contract/License Management

Cost Tracking

Document Storage

Energy Management

Equipment Maintenance

Equipment Management

Equipment Tracking

Facility Management

Facility Scheduling

Fixed Asset Management

For Mechanical Equipment

For Schools

Fuel Tracking

Historical Reporting

Incident Management

Inspection Management

Inventory Control

Inventory Management

Inventory Tracking

IT Asset Management

IT Asset Tracking

Job Management

Key & Lock Management

Labor Cost Reporting

Maintenance Management

Maintenance Scheduling

Manuals

Mobile Access

Monitoring

Multi-Location

Parts Management

Predictive Maintenance

Preventive Maintenance

Purchase Order Management

Real-Time Data

Real-Time Monitoring

Real-Time Reporting

Reminders

Repair Tracking

Reporting/Analytics

Scheduling

Service History

Software License Management

Space Management

Task Scheduling

Technician Management

Third-Party Integrations

Vehicle Information

Vendor Management

Visitor Management

Warranty Tracking

Work Order Management

Workflow Management

IFS Ultimo

Android

Web-based

iPad

iPhone

Werkvoorbereider

Now and then we have problems with the software getting stuck and there are several error messages which we don't know what they mean.

IT application manager

The problem that you can connect a user to only one department. In our organisation users can have different roles and that can cause problems sometimes.

Senior Receptionist 

The easy to use interface, as soon as you have all the data inserted in the program it's an easy to use customer friendly solution.

applicatie ontwikkelaar & functioneel beheerder

We are very satisfied with Ultimo. They know their own quality and also regularly discuss customer requirements with the customer.

Applicatiebeheerder

It is extremely good with maintenance of our assets.

Coördinator Technical service

Ability to adjust almost everything yourself en de ease of it. The thinking and support of the consultant if it's not possible we make it posible.

The good user interface with extensive help file assistance.

Directeur

The many possibilities and functionalities are great.

Maintenance manager

Easy well integrated functionality. Everything hangs well on eachother when you did a good set-up.

The very good helpdesk support. The variety of modules that can be used.

Administratie Vakgroep Medisch Techniek

My overall experience with Ultimo has become a real adventure for me to understand the system. After almost 4 years i must say that Ultimo becomes more clear to me.

Projectingenieur

A huge step forward since we switched from Optim to Ultimo: ease of use, indefinite possibillities. High level of automatisation of tasks en jobgeneration and follow-up.

Director Operations

Ultimo helps us in our asset management and continuous improvement that is needed the get the most revenue out of these assets.

Application coordinator Ultimo

Ultimo is used for over 10 years and has improved rapidly is this period.

Applicatie beheerder

Easy to configure, if you have the knowledge you can also make  complex configurations. Lot of basic functionality, configuration is not necessary if you want to use Ultimo as it comes.

Updates/upgrades are not so easy to do, every time an update is done it takes a few days for a consultant of Ultimo to get the system to work without errors and with all the changes made in the past.

Technical Support

The software is a little bit expensive. You also have to pay for almost all extra features.

It cost you a lot of money. But in the end it is all worth it.

IFS Ultimo screenshot: Ultimo EAM kanban to plan your maintenance activities in an easy way.

IFS Ultimo screenshot: Ultimo Go

IFS Ultimo screenshot: Ultimo Dashboards

IFS Ultimo screenshot

IFS Ultimo screenshot: Failure Analysis

IFS Ultimo screenshot: With the Ultimo Configuration Tool you are in control of managing the application.

Large Enterprises

Mid Size Business

Non Profit

Public Administrations

Small Business

Limble is a web-based and mobile computerized maintenance management system (CMMS) designed for businesses and facilities of all sizes across a variety of industries. Key features include asset management, preventative maintenance management, and work order management.

Fiix is a cloud-based maintenance management platform helping teams manage assets, work orders and parts with super-charged mobile, integration, and AI capabilities. It helps manage tasks, inventory, spending, planned work, and metrics to improve the business.

eMaint CMMS is a cloud-based maintenance management software that helps teams improve efficiency and optimize maintenance costs with a configurable and easy-to-use interface. The tool helps enhance maintenance operations and equipment reliability.

MaintainX is the leading maintenance and work execution software trusted by over 6,500 companies worldwide.

Access Controls/Permissions

Accounting Integration

Appointment Management

Approval Process Control

Asset Accounting

Asset Planning

Audit Management

Audit Trail

Autofill

Automated Scheduling

Business Process Automation

Business Process Control

Calendar Management

Check-in/Check-out

Checklists

Code Enforcement

Collaboration Tools

Commenting/Notes

Commercial Properties

Communication Management

Compliance Tracking

Contact Database

Corrective and Preventive Actions (CAPA)

Customer Database

Customizable Branding

Customizable Dashboard

Customizable Fields

Customizable Forms

Customizable Reports

Customizable Templates

Data Capture and Transfer

Data Import/Export

Data Visualization

Digital Signature

Document Management

Downtime Tracking

Drag & Drop

Electronic Signature

Facility Asset Management

Failed Inspection Tracking

Forms Automation

Forms Creation & Design

Forms Management

Full Text Search

Graphical Workflow Editor

Historical Trend Analysis

Image Capture

Job Tracking

KPI Monitoring

Location Tracking

Mobile Alerts

No-Code

Offline Access

Performance Metrics

Process Change Tracking

Process/Workflow Automation

Productivity Analysis

Progress Tracking

QR Codes

Quotes/Estimates

MaintainX

Linux

Windows

Director Of Facilities

The best benefit on MaintainX for me is keeping up with what needs to be done, we have 37 locations over two states and it helps me stay informed and prioritize deployment of assets.

Maintenance foreman

I love this app, Very easy to open and to record any safety Or maintenance issues , So easy to submit photos and any notes that need to go along With your observations, It’s quick and user friendly.

Maintenance Coordinator

I will keep using it and recommend it to anyone who is looking for a maintenance software... it works well and has excellent support when you run into a jam and need help.

Process Improvement Process Lead

The seamless transition between the desktop and the mobile app make this a really nice solution. The reporting, filtering and scheduling abilities of the work orders is really nice and easy to use.

Maintenance Manager

Our overall experience with MaintainX has been great. They have great customer support, a very easy to set-up system, and the system very easy for users to learn and use.

IFS Ultimo vs MaintainX Comparison (2026)

IFS Ultimo vs MaintainX Comparison (2026)

IFS Ultimo

MaintainX

Overview

Video & Screenshots

Pricing

User reviews

Key features

Integrations

Alternatives