UpKeep vs Reftab

Asset Panda

Freshservice

Fiix

eMaint CMMS

AssetTiger

Maintenance Care

Compare UpKeep and Reftab based on features, pricing, verified reviews, integrations & more on GetApp. Find out which software is best for your business in 2026.

Fracttal One

Fracttal One is a comprehensive smart maintenance solution that combines artificial intelligence, IoT technology, and integration capabilities to optimize maintenance operations across various industries. The system functions as an advanced Computerized Maintenance Management System (CMMS) that predicts failures, automates processes, and centralizes asset management, enabling organizations to transform maintenance from a cost center into a strategic advantage.

MaintainX

MaintainX is an AI-powered maintenance and asset management software designed for industrial teams. The platform enables organizations to create and track work orders, manage preventive maintenance schedules, and monitor parts inventory across multiple sites. MaintainX integrates IoT sensors for real-time equipment monitoring and provides customizable reporting tools that transform operational data into actionable insights for reducing downtime and improving efficiency.

Limble

Limble is a web-based and mobile computerized maintenance management system (CMMS) designed for businesses and facilities of all sizes across a variety of industries. Key features include asset management, preventative maintenance management, and work order management.

UpKeep is a mobile maintenance management software (CMMS) for teams -- which allows users to manage their team, assign work orders, and sync devices

Access Controls/Permissions

Accounting Integration

Activity Dashboard

Activity Tracking

Alerts/Notifications

Appointment Management

Appointment Scheduling

Asset Accounting

Asset Lifecycle Management

Asset Planning

Asset Tracking

Audit Management

Audit Trail

Autofill

Automated Scheduling

Availability Management

Barcode/Ticket Scanning

Barcoding/RFID

Benchmarking

Billing & Invoicing

Bills of Material

Built-in Accounting

Calendar Management

Calibration Management

Check-in/Check-out

Checklists

Class Scheduling

Code Enforcement

Collaboration Tools

Commercial Properties

Compliance Management

Compliance Tracking

Components Tracking

Configuration Management

Contact Database

Contract/License Management

Cost Tracking

Customer Database

Customizable Fields

Customizable Forms

Customizable Reports

Customizable Templates

Data Import/Export

Data Visualization

Depreciation Management

Digital Signature

Dispatch Management

Disposal Management

Document Management

Document Storage

Downtime Tracking

Drag & Drop

Electronic Signature

Employee Scheduling

Energy Management

Equipment Maintenance

Equipment Management

Equipment Tracking

Facility Asset Management

Facility Management

Facility Scheduling

Failed Inspection Tracking

File Storage

Fixed Asset Management

Fleet Management

Forecasting

For Mechanical Equipment

Forms Creation & Design

Forms Management

For Schools

Fuel Tracking

Full Text Search

Historical Reporting

Image Capture

Incident Management

Inspection Management

Inventory Auditing

Inventory Control

Inventory Management

Inventory Optimization

Inventory Tracking

Invoice Management

IT Asset Management

IT Asset Tracking

Item Management

Job Costing

Job Management

Key & Lock Management

Kitting

Labor Cost Reporting

Location Tracking

Logbook Tracking

Maintenance Management

Maintenance Scheduling

Manuals

Manufacturing Inventory Management

Map Creation

Reviewers appreciate the free trial and 'View Only' account, which they say help teams evaluate UpKeep without extra cost. Some users report that advanced features require higher-priced plans, and they find per-user pricing expensive for larger teams.

Value for money

Reviews for UpKeep come from a wide variety of industries, including real estate (7% of reviewers), food & beverages (5%), and hospitality (5%). The most frequent use case for UpKeep cited by reviewers is maintenance management (64% of reviewers).

UpKeep

Web-based

iPhone

Android

iPad

Windows

Linux

Chromebook

Essential

Premium

Professional

Enterprise

Engineer

Some of the user functions are missing from the software, sometime when there are too many assets or parts listed, it gets hard to navigate.

Senior Software Engineer

Its features include asset tracking, work order management, inventory control, and task scheduling.

Registered Behavior Technician

I really love that it offers great benefits for businesses, such as reduced downtime, improved efficiency, and enhanced asset management.

DMV Clerk

I like how I am able to streamline work, manage assess and tracks inventory all in one place.

Director of Maintenance

The work order management and asset tracking functionalities are standout features, making it easy to keep everything organized.

Office Manager

Not all features are as customizable as they should be, and there are sometimes glitches in the app which can be frustrating when busy.

program manager

i use upkeep to communicate with the technical team for maintenance and support, I like the ability to send issues as photos and get helped online, upkeep provides a video tutorial for setting up, this is the best for sure

senior ICT administer and software developer 

i like upkeep vendor and customer portal since am able to search all vendors available and am able to contact them in few minutes since the portal provides vendors name, email, phone and company.

Buyer

We began using Upkeep prior to the preventative maintenance module roll out they use now, and right away we found that recurring work orders were not populating correctly, most notably re-using work order numbers (which should be unique), and not populating at the correct time.  

The customizable reporting and analytics provided valuable insights for continuous improvement. Although the integration options were limited, UpKeep delivered a reliable and effective maintenance management system.

UpKeep offers a robust set of features that streamline maintenance management effectively.

software developer 

work orders have been so easy with the use of the upkeep application, I like the ability to complete work orders using smartphones and share them with colleagues so that everyone can contribute towards the activities done

Work Process Administrator

I did reach out to about 5 companies noted on their website that supposedly use UpKeep - only 1 responded and they aren't using it anymore.  

I use it daily at my workplace, and it gets the job done.

software engineer

it takes a lot of uploading documents using upkeep software and it lack category feature were files can be sorted or stored per category

Unfortunately UpKeep could not provide us with references that we could contact about their experiences, been waiting 5 weeks now.

Team leader WPE project 

upkeep has made work flow process in the organization so simple, I like the CMMS feature since it is more efficient in maintenance management.

Among these issues with parts and POs was the fact that vendor assignments are a secondary thought, taking a distant 6th position to “PO Title”, “Description”, and “Category” among other less important references.  

Project Manager

It comes with great asset tracking and management features

Additionally, the customizable reporting and analytics provided valuable insights to optimize maintenance processes and improve overall efficiency.

The ability to update tasks on the go is very helpful as well.

Managing Vice President, Head of Marketing

With UpKeep me it is possible to find the parts that are next to each machine, as well as find the stock level of those parts.

executive director 

using the application for work orders has helped to have everybody on board for their inputs during document reviews and development

UpKeep has been helpful when it comes to streamlining work order.

using the application to upload documents and photos most cases takes a lot of time and this affects day to day activities

This was mostly solved when the PM roll out took place in 2022, but the amount of labor time on our end to correct this recurring work order problem was excessive to say the least.  

Head of Service

UpKeep has been very helpful in guiding us through adoption of the platform and providing us the tools needed to expand our capabilities and record keeping.  

The intuitive interface, along with the mobile app, facilitated easy task management and ensured timely updates.

The pricing is also on the higher side compared to some other solutions.

Principal, Commercial Growth Operations Leader

With certain set-up modifications, we are able to determine whether routine care is necessary or whether it is a matter of management errors.

I like the user-friendly interface, it's easy to navigate and makes onboarding new team members much easier.

Thanks to UpKeep, we have a central position that monitors the number of times our machines are down.

program manager 

using the application to upload big documents with a lot of photos takes a lot of time the expected

I like all the features available for the UpKeep program..

I am unable to identify any shortcomings in my experience with this platform.

project manager 

upkeep enables users to share work among themselves which helps in complishing more tasks over time, its so easy to use by everyone, its aslo has cleen ui

for inventory management, the application lacks filters to categories assets and inventory  

It's user friendly for all of our employees using it to up to date.

Ingénieur avant vente chez E-cash guinée 

In addition, the real-time tracking feature allows companies to monitor the status of maintenance tasks and react quickly in case of problems.

Tech enginner

The up keep tools used daily by me because it give me best experience in meeting schedule and give permission to the other people help me keep track of data and it has all the feature where some of the other other popular apps don't have it give the best UI and tools use daily

Director, Content

The best tool for all work teams to keep order in the activities they perform, to have organized all the logistics, inventory, suppliers and machinery, directly from the site.

Student in Industrial Maintenance

The ability to access the platform from my mobile phone was also a significant advantage, allowing me to stay in touch with my field teams and keep track of my projects, no matter where I was.

Reporting Features: UpKeep has many reporting features that allow you to generate reports on maintenance status, costs, response times, and turnaround times.

Individuals can request a work permit for resolution of any machine or facility complications they encounter.

The facility management control and equipment maintenance schedule and frequent service schedules are automatic.

deputy managing director 

i like the ability to share documents through work orders for inputs from other members

sometimes the application annoys which deploying its for work share as it tends to be too slow on android phones

Founder

the application slows down sometimes mostly when using android phones and especially loading photos

UpKeep vs Reftab Comparison (2026)

UpKeep

Reftab

Overview

Video & Screenshots

Pricing

User reviews

Key features

Integrations

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