ActiveCollab vs Todoist

Trello

Basecamp

Asana

monday.com

Any.do

Things

Compare ActiveCollab and Todoist based on features, pricing, verified reviews, integrations & more on GetApp. Find out which software is best for your business in 2026.

Basecamp is a comprehensive project management software that helps teams stay organized and on track. Trusted by millions, Basecamp puts everything needed to get work done in one place, providing a structured way to manage projects, collaborate with clients, and communicate company-wide

monday.com is a cloud-based Work OS, where teams create workflow apps in minutes to run their processes, projects, and everyday work. Teams shape workflows and projects, code-free, with a platform that adapts to shifting needs, liberates teams from manual grunt work, and connects teams in a collaborative work space.

Asana Starter Plan provides growing teams with project management tools to track progress and meet deadlines. The plan includes workflow automation features, custom project templates, forms for standardized work requests, and rules for routine task management. It also offers visualization tools like Gantt and timeline views, plus AI-powered features for status updates and project organization.

ActiveCollab is a simple, yet powerful productivity and collaboration workspace helping service businesses thrive.

@mentions

Access Controls/Permissions

Accounting Integration

Activity Dashboard

Activity Tracking

Agile Methodologies

AI Copilot

Alerts/Notifications

Assignment Management

Availability Management

Bar Chart

Billable & Non-Billable Hours

Billable Items Tracking

Billing & Invoicing

Brainstorming

Budget Management

Budget Tracking

Budgeting/Forecasting

Calendar Management

Campaign Analytics

Campaign Management

Campaign Planning

Capacity Management

Chat/Messaging

Client Management

Client Portal

Collaboration Tools

Color Codes/Icons

Commenting/Notes

Communication Management

Compliance Management

Configurable Workflow

Contact Database

Contact Management

Credit Card Processing

Credit Note

Customizable Fields

Customizable Invoices

Customizable Reports

Customizable Templates

Dashboard

Data Import/Export

Deadline Management

Dependency Tracking

Digital Asset Management

Discussions/Forums

Document Management

Document Storage

Drag & Drop

Email Management

Email-to-Task Conversion

Employee Database

Employee Management

Employee Scheduling

Estimating

Event Logs

Expense Tracking

Feedback Management

File Encryption

File Management

File Sharing

File Transfer

Financial Management

For Nonprofits

Forecasting

Gantt/Timeline View

Goal Setting/Tracking

Hourly Billing

Idea Management

Invoice Creation

Invoice History

Invoice Management

Invoice Processing

Issue Management

Kanban Board

Key Performance Indicators

Leave Tracking

Marketing Calendar

Milestone Tracking

Mobile Access

Mobile App

Mobile Payments

Multi-Channel Communication

Multi-Currency

Multi-Language

Multiple Billing Rates

Multiple Projects

Notes Management

Offline Time Tracking

Online Invoicing

Online Time Tracking

Overtime Calculation

Payment Processing

Payroll Management

Percent-Complete Tracking

Performance Metrics

Planning Tools

Portfolio Management

Prioritization

ActiveCollab

Android

Linux

Web-based

Windows

iPad

iPhone

Senior Software Development Engineer

I really admire it beautiful it helps me in tracking the time and essentially to ensure productivity of work in a much more convenient way.

Director of Publications and Marketing

Packs a lot for the pricing. We are super satisfied with the product and excellent customer service.

The one that I like the most about this software is the quality of service versus to the cost. As I found, it is one of the best in the market.

Director

The flexibility of reports. The fantastic customer service you can tell they put the customer first and genuinley care about you getting the most from the software.

Web Designer, Developer, and Owner

Working with ActiveCollab has been easy and great. It doesn't get in my way like other apps do and it allows me to focus exactly where I need to.

Principal

I like mostly that the software has a simple layout, and has a pretty small learning curve. I also like how it integrates to other web apps like quickbooks and slack, etc.

Customer Support Manager

Creating task are very much inline with how iOS works. Also it's nice that at the great price it has integrations with 3rd party as for file storage, that all team members can access.

Instructional Designer

This tool is an excellent and intuitive way to collaborate and track timelines on our larger projects. It has been significantly better than our previous tool (Basecamp 3).

Brand Manager

Ability to star projects to keep them at the top. Multiple timers all reside under a convenient clock icon at the top.

Owner

I really appreciate the simplicity and the power behind the features it delivers.

Project Manager

It was clean and easy to use. Onboarding to the tool was fairly straightforward.

Controller

Great for tracking history on a project and letting the team to know whats going on. Can tag people so they get notifications.

C# Developer

Lack of integration with Git or another version of control system.

General Manager

The Self-Hosted version lags far behind ActiveCollab 8.

Project Coordinator

The time logging structure was also a pain point compared to alternate software options we've since pursued.

This tool is intuitive to use and had a pretty easy ramp-up period.

While it isn't a functionality issue, I also dislike the visual design of the software - it feels antiquated and can be draining for such a frequently used tool.

I truly hope that nowadays the ActiveCollab team managed to improve and integrate such feature, but talking 6-7 years ago, that was the only downside that I can say about it.

ActiveCollab screenshot: ActiveCollab Workload helps you plan capacity and manage workload for optimal utilization, burnout prevention, and planning. Get a full breakdown of your team's daily/weekly capacity, availability, tasks, tracked hours, and more.

ActiveCollab screenshot: Manage projects from start to finish in ActiveCollab to boost team collaboration and profitability. Your workspace's got all you need for successful project delivery: multiple views, progress tracker, task signifiers, file storage, and other useful bits.

ActiveCollab screenshot: ActiveCollab Calendar is a true collaborative calendar: manage team meetings, all-day events, and client calls in a single place; share links, files, and updates. Add events to participants' workload for even more accurate team availability.

ActiveCollab screenshot: Create and send out custom client invoices in a couple of clicks with ActiveCollab Invoicing. A great way to consolidate and track client payments and behavior. Set reminders for payment delays, convert quotes into invoices, and get paid directly.

ActiveCollab screenshot: ActiveCollab Dashboards give you insights into your project progress, team performance, financials, and other aspects of your business, so you can make informed decisions, improve operations, and scale.

ActiveCollab screenshot: Tracking time in ActiveCollab helps you organize your resources, distribute work, create invoices and estimates, adjust pricing, and plan future projects.

ActiveCollab screenshot: Individual and team timesheets help you improve performance, structure work, bill clients, and pay your people. 

ActiveCollab screenshot: Keep an eye on team availability to make sure your team's working enough, without burning them out. Distribute work and adjust assignments based on time off and other specs.

ActiveCollab screenshot: My Work gives you insights into every team member's assignments, activity, and availability, so you can optimize performance, capacity utilization, and get work done smoothly.

Freelancers

Large Enterprises

Mid Size Business

Non Profit

Small Business

Trello is a project management tool that helps teams organize and manage their tasks. It caters to a range of industries and teams, from marketing to engineering. Trello's simple and intuitive interface makes it easy for any team to get started and stay on top of their work.

Things by Cultured Code is a task management software designed to help iOS, Mac, and Apple Watch users handle structured content, checklists, and calendars. The application enables organizations to set up reminders, manage projects, create and track to-do lists, and add notes on a unified platform.

Any.do is a simple and powerful way to manage all your team's tasks, projects, chat and calendar. Easily collaborate with anyone, manage workloads, get real time status notifications and reports. Connect Any.do with all your existing apps to make everything run smoothly —starting at just $5 per user

Todoist helps people and teams organize work, plan projects, and stay focused. Capture tasks, set priorities, and collaborate seamlessly across devices. Todoist brings clarity to everyday work.

ActiveCollab vs Todoist Comparison (2026)

ActiveCollab

Todoist

Overview

Video & Screenshots

Pricing

User reviews

Key features

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