Active Collab Pricing, Features, Reviews & Comparison of Alternatives

Active Collab Reviews

Active Collab

Powerful, yet simple project management tool

4.63/5 (27 reviews)
4,730     15,599

Stay on top of your work while juggling between multiple projects. Each project has task lists and everything else that goes with it - from files and discussions to time records and expenses.

Your work in one place
Everyone has their own dashboard that's just about their work. It's the place to track updates and see what you have to work on next.

Task filtering
Immediately find what you want. Organize tasks into lists and filter them by people, labels, or due dates. Or run a report to list everything on one page.

Seamless workflow
Creating new tasks is quick and easy. You can also attach files, set due dates, add reminders, leave comments, and stay notified about updates.

Communication is what makes or breaks any project. Active Collab was designed to help people connect and stay on the same page.

All-in-one calendar
Stay on top of every deadline. You can add your own custom dates and events, or just see what's on the horizon for your projects.

You can start discussions and mention people to get instant answers. Unlike email, your messages in Active Collab never get lost.

Collaborative writing
Create notes, then let others make edits and leave comments. Every change is saved and you can see the full revision history anytime.

Track the time you spend working and bill your clients accurately. You can even set different hourly rates for companies and projects.

Log time on projects
Set hourly rates for job types and add time records as you work on a project. You’ll then be able to use this for invoicing and reports.

Timer App
The Timer is your stopwatch for tasks. With a single press of a button, you'll be able to track time and then send it to Active Collab.

Time tracking reports
List all the time you and your team spent on a project. Active Collab then calculates the billable hours and shows how much money you've made.


Your hard work isn’t free. To help you cash in on all your efforts, Active Collab can create and send invoices with your own branding in a matter of minutes.

Track payments
Keep track of all your issued invoices and their status in one place. When a payment is overdue, Active Collab can remind your clients automatically.

Online payments
Set up PayPal and/or credit card payment gateways for your clients. You'll then be able to receive payments instantly after issuing invoices.

Our goal is to be your swiss army knife of project management. We make sure you get a lot of neat features that'll make your work easier.

Project cost estimates
You can create cost estimates and pitch them to clients. If the proposal gets approved, you can convert it to a project and start working right away.

Get the information you need by running a report to list all open tasks, the team's workload, or the estimated time to complete a project.

Thanks to the fine folks at everyone on your team can give their Active Collab a personal feel. Custom themes coming soon!

Active Collab Reviews (27)

Latest reviews

 Great UX and combination of features/add-ons/api/management

We migrated to Active Collab abount 2 months ago after attempting to work with Basecamp, Trello, and NutCache. The combination of project management, team+client collaboration, time tracking, expense tracking, and project templates, API, and accounting add-on integrations made this hard to ...

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Reviewed 4 days ago by Darius R


 Excellent team collaboration tool!

I have implemented Active Collab at the beginning of January this year and I am absolutely excited to use it everyday. Its design is amazingly clean and it is so simple to use! Incredible! I love that all my freelancers got easily adjusted to it too. Moreover, I could implement my accounting ...

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Reviewed 6 days ago by Nadine Eich

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Active Collab Pricing

Starting from: $25.00/month

Pricing model: One-time License, Subscription

Free Trial: Available (No Credit Card required)

You can pay a monthly subscription and use the app on our cloud, starting from $25. Visit our pricing page for more information.

Or you can buy the whole app for $999 and host it yourself. Optional Support & Upgrades fee for self-hosted app is $699/year (first year is free).

Key Features of Active Collab

  • Project collaboration
  • Project management
  • Task management
  • Task management
  • Invoice management
  • Calendar feature
  • File management
  • Collaborative writing
  • Time tracking and desktop Timer app
  • Invoicing
  • Mobile apps
  • Cloud
  • Self-hosted option

Active Collab Screenshots (13)

Active Collab screenshot: Calendar showing task lists tasks and events (meetings, holidays etc)Active Collab screenshot: Project estimate that can be sent to potential clientsActive Collab screenshot: Project notes Active Collab screenshot: Credit card and PayPal integrationActive Collab screenshot: My Work shows updates, assignments, activity and tracked timeActive Collab screenshot: Invoices Active Collab screenshot: Simple task form with scheduling, delegation and labeling optionsActive Collab screenshot: Multiple reports show assignments, financial and time tracking dataActive Collab screenshot: Various available themesActive Collab screenshot: Time spent on a project in a detailed reportActive Collab screenshot: Timer desktop appActive Collab screenshot: Kanban task viewActive Collab screenshot: Gantt task view


Intended Users
Freelancers, Large Enterprises, Mid Size Business, Non Profits, Public Administrations, Small Business
Devices Supported
Android, iPhone-iPad, iPhone, iPad, Linux, Mac, Windows, Web-based, Windows Phone, Mobile Web App
Supported Countries
Asia, Australia, Brazil, Canada, China, Europe, Germany, India, Japan, Latin America, Mexico, Middle-East and Africa, United Kingdom, United States
Supported Languages
Dutch, English, French, German, Italian, Polish, Portuguese, Russian, Spanish, Swedish, Turkish
Support Options
FAQs, Knowledge Base, Online Support, Phone Support, Video Tutorials

Alternatives to Active Collab


- Stay organized with an advanced to-do list and track your project.
- Efficiently work together with your team to deliver top-notch results.
- Track every minute of your work and bill clients accordingly.
- Easily issue invoices for your work, save time, and get paid.


Security and privacy


Encryption of sensitive data at rest
HTTPS for all pages

Access control

Multi-factor authentication options

Data policy

Data backup in multiple locations/GEO regions
This will ask you to sign in with LinkedIn

Frequently used together