Kanban Tool vs KanbanFlow

Trello

Jira

Asana

monday.com

Businessmap

Coolfire Core

Compare Kanban Tool and KanbanFlow based on features, pricing, verified reviews, integrations & more on GetApp. Find out which software is best for your business in 2026.

monday.com is a cloud-based Work OS, where teams create workflow apps in minutes to run their processes, projects, and everyday work. Teams shape workflows and projects, code-free, with a platform that adapts to shifting needs, liberates teams from manual grunt work, and connects teams in a collaborative work space.

Trello is a project management tool that helps teams organize and manage their tasks. It caters to a range of industries and teams, from marketing to engineering. Trello's simple and intuitive interface makes it easy for any team to get started and stay on top of their work.

Jira is project tracking software that helps every team collaborate to plan, track, and release work by breaking down big ideas into achievable steps. Jira offers features like task organization, work alignment to goals, customizable workflows, and real-time data insights to optimize outcomes.

Kanban Tool provides online and on-premise Kanban software for business with seamless time tracking. Track projects on boards with swimlanes. Gain insight into project status and predict when work will be done using insightful analytics. Improve processes and increase productivity up to 300%!

@mentions

Access Controls/Permissions

Activity Dashboard

Activity Tracking

Agile Methodologies

Alerts/Notifications

Backlog Management

Business Process Automation

Calendar Management

Client Portal

Collaboration Tools

Commenting/Notes

Customizable Fields

Customizable Templates

Data Import/Export

Deadline Management

Dependency Tracking

Drag & Drop

File Sharing

For Small Businesses

Idea Management

Issue Management

Kanban Board

Milestone Tracking

Mobile App

Multi-board

Multiple Projects

Prioritization

Progress Reports

Progress Tracking

Project Management

Project Planning

Project Planning/Scheduling

Project Templates

Project Time Tracking

Project Tracking

Projections

Real-Time Updates

Recurring Tasks

Reporting & Statistics

Reporting/Analytics

Reporting/Project Tracking

Resource Management

Role-Based Permissions

Single Sign On

Status Tracking

Supports Scrum

Task Management

Task Planning

Task Progress Tracking

Testing/QA Management

Third-Party Integrations

Time & Expense Tracking

Time Tracking

To-Do List

Visual Workflow Management

Web-based Deployment

Workflow Configuration

Workflow Management

Kanban Tool

Android

Linux

Web-based

Windows

iPad

iPhone

Mortgage Broker

Kanbans flexibility, affordable low monthly cost and system functionality is perfect for me as a mortgage broker. I would gladly (and have) recommended this to other colleagues in the industry.

What I like most about the tool is the super simple and clean user interface, without unnecessary functions and easy to read. I really like the mobile version that works with the same web interface.

In practice, I was impressed with the simplicity of the cards on the board. They can be created by color, helpful when trying to manage a bunch of different workflows like I am.

Director Of Technical Services

Love the new design they've brought out, love the ease of creating new projects, love the maintenance-free time tracking, love their quick support team.

Communications Officer

My favourite feature is the checklist when it is on display. I love the satisfaction of ticking it off my list, whilst still being able to see my achievements.

So useful, user friendly and a lot of features that make my tasks sweet to handle.

Build Release Engineer

I found many products and tried using those one by one. In all among them I found that kanban tool is very handy, easy to use, mobile application, excellent customer support.

Jefe

Use in combination with Todoist, combining it through Zapier. This way I have the best of both worlds and I manage the work using few resources.

Executive Officer

We love the fact it is easy to move tasks around, add check lists, due dates and new boards and assign tasks to each other.

Manager

Integration with other software such as Dropbox, Zapier or Google Drive gives you practically endless possibilities. Great for delegating work, project management and even brainstorming new ideas.

Marketing Director

Without it, I would be incapable of getting anything done.

Owner

I highly recommend it for anyone looking for an inexpensive and efficient project management tool.

Consultor en comunicación y tecnologías de información

No wonder why so many great companies are among their clients.

Architect and 3D modeler

The only thing I regret is that I haven't found it before.

analista

Easy access to work options and practical application in production processes.

Product Development Engineer

I'm working on a very big project management area and this program makes me more efficient on managing  complex organization tasks and time tracking.

IT Manager

I'm using the lowest zoom but since I have a lot of boards, cards, swim lanes, it can get crowded. However, it was the only product I've found so far that allowed me to do this.

senior consultant

Analysis are hard to understand and to use for PDCA.

Kanban Tool screenshot: An example of a Kanban Tool board with a user's own background image. My Work widget, Postopned Taks and Recurring Tasks widgets visible on the right side of the board.

Kanban Tool screenshot: An open card view. Users select what fields a given card color (type) should display. Task comments and edit history visible in the side panel on the right.

Kanban Tool screenshot: An example of a Kanban Tool board with a user's own background image. My Work widget, allowing to manage own work across all boards is visible on the right side of the board.

Kanban Tool screenshot: Kanban Tool offers 24 Power-Ups for free. Additionally, Enterprise plan users benefit from Process Automation and Time Tracking & Reporting features.

Kanban Tool screenshot: There are automatically generated metrics, analysing the process flow for you: Breakdown Charts, Lead & Cycle Time Diagram (visible here), Cumulative Flow Chart, Time Report and a Changelog.

Freelancers

Large Enterprises

Mid Size Business

Non Profit

Small Business

Asana Starter Plan provides growing teams with project management tools to track progress and meet deadlines. The plan includes workflow automation features, custom project templates, forms for standardized work requests, and rules for routine task management. It also offers visualization tools like Gantt and timeline views, plus AI-powered features for status updates and project organization.

Businessmap (formerly Kanbanize) is the most flexible Lean project & portfolio management platform for complete strategy execution. The software helps you align strategic goals with daily work while ensuring long-term business agility and exceptional ROI. 

Coolfire Core is a powerful software solution designed to help companies defeat operational chaos and streamline manual work. By simplifying work management inside and outside the organization, Coolfire Core enables businesses to get more done, optimize the bottom line, and improve overall customer satisfaction.

KanbanFlow is a project management tool that helps businesses working in teams see what other people are working on right now, what has been done and what is coming up.  Its intuitive user interface gives an overview of the current work situation and track the time on a task by using a timer.

Assignment Management

Email Management

File Management

Forecasting

Mobile Access

Planning Tools

Project Workflow

Real-Time Notifications

Search/Filter

Sub-Task Management

Task Editing

Task Scheduling

Task Tagging

KanbanFlow

This is the best tool if you are just starting out as a project manager. This is so easy to use with beautiful UI and UX.

Online Trainer

I like the simplicity of kanbanflow which helps me to create a board that helps organise my projects and save so unnecessary work.

Coach for Inspiring People

It's simpler than Trello and has some features that make it very good to organize all your tasks. It's integrated with pomodoro timer which is great.

Co Founder and COO

I love the simplicity of the design and how easy it is to use overall. It is exactly what I would expect from a software that helps me be productive and keep my workflow organized.

Looks good on desktop and mobile devices. I loved its time tracking feature and Pomodoro statistics kept me motivated.

After reading through it and downloading a few nice Pomodoro timer applications, I realized that an integration of Kanban and Pomodoro could be good combination to get the tasks done in timely manner.

Regulatory Affairs Manager

Very intuitive to handle, board very easy to structure and offers nice overview, team functionality in bought version was very helpful for kollaboration across departments.

Research and Development engineer 

It's an amazing tool to have for cross collaboration across R&D, production, business, and management,  for project development.

WordPress Developer

KanbanFlow is a great tool with a great price.

Marketer

It has been a great and simple to use task management software. Has helped productivity in my business.

Back end software developer

Outdated UI makes administrating the tasks a bit of a pain.

Instructional Coach

It can be difficult to remember to use it all the time.

Photographer

But when editing photo or video it came alive and give a solution for tracking billable time.

Content Manager

There's no role in the boards that allowd users to only see it without editing rights.

I used the free version, which was great for my needs. However, you can also go on subscription to get the full raft of available features.

Kanban Tool vs KanbanFlow Comparison (2026)

Kanban Tool

KanbanFlow

Overview

Video & Screenshots

Pricing

User reviews

Key features

Integrations

Alternatives