KanbanFlow Pricing, Features, Reviews & Comparison of Alternatives


Lean project management, simplified

4.49/5 (49 reviews)

KanbanFlow overview

What is KanbanFlow?

Visualize your work
The Kanban board gives you an excellent overview of your current work situation. Visualizing work in a team environment simplifies communication and lead to improved effectiveness.

Limit your work in progress
By focusing your efforts on working on fewer items at the same time, you will get more done. Lots more actually. And you will feel less stressed.

Collaborate in real-time
Any changes you make on the board are immediately available on all the team members' displays. You will always know what your team is working on at any moment.

Time tracking with Pomodoro
Optionally improve your focus even more by using the popular Pomodoro technique for time tracking of your tasks. Track and measure any interruptions to your focus.

Fast & intuitive UI
Get things done, quickly. It takes less than 2 minutes to learn how to use KanbanFlow. The user interface is built for speed, without frustrating loading times.

Mobile support
When you are away from your computer you can use our mobile site. It works well on Android, iPhone, Windows Phone and most other smartphones


Starting from
Pricing options
Value for money
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Business size



United States, Europe, United Kingdom

Supported languages

KanbanFlow screenshotKanbanFlow screenshotKanbanFlow screenshotKanbanFlow screenshotKanbanFlow screenshot

KanbanFlow reviews

Value for money
Ease of use
Customer support
Shajid Ullah

Great workflow organizer tool

Used daily for 2+ years
Reviewed 2019-12-20
Review Source: GetApp

Great experience

Easy to use, great interface, managing workflow is made easy

all works well, user experience is great

Rating breakdown

Value for money
Ease of use
Customer support

Likelihood to recommend: 10/10

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Scott Entwistle

The best kanban flow experience, and flexible enough to do just about anything!

Used daily for 1-2 years
Reviewed 2017-10-10
Review Source: Capterra

This is the best way to visualize tasks and manage work flow. By having an ongoing list in things to do today, any of my team members can go in and pull a task into "Doing Now" - that + pomodoro timers that assign to each task means I can literally see where all the time in my day goes, and visually see how things are moving through the pipeline.

KanbanFlow is an amazing piece of software, and truly flexible for whatever you need it for. It allows you to visually manage any process, but our company uses it most heavily to monitor our WIP (work in progress) and to manage tasks across multiple users. This allows us to take a quick snapshot of what's being worked on now, what needs to be done today/this week/this month. It also allows us to create an overall work flow ranging from this minute to strategy coming in the next months. We have also used it to track deals in our pipeline but we ultimately switched that to Hubspot CRM because that includes deal values and forecasting while still retaining the Kanban Board aspect. Probably the best part though, and the reason I always come back to KanbanFlow instead of any other Kanban Board is the pomodoro timer. This is the best place ever to use a pomodoro timer for a few reasons: 1) You can assign your pomodoro timer to specific tasks, so it's incredibly easy to later look back and see I spent 5 hours 20 minutes on this task. 2) You can look at your pomodoro statistics. I have no idea how much work I did today until I look at my pomodoro statistics and compare them to how well I normally do.

Nothing really, it does its job well. I do wish it had a mobile app instead of just a web interface, would encourage me to use it more on my phone.

Rating breakdown

Value for money
Ease of use

Likelihood to recommend: 10/10

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Sam Gray

Lightweight and Free to Use Kanban

Used daily for 1-2 years
Reviewed 2020-01-24
Review Source: Capterra

It is has been a positive tool for organising my personal workload and communicating it with my team

The product is free and it is simple. It's lightweight, multi user nature makes it easy for teams and users of varying competency with IT

The swimlanes are a paid feature which are a nice to have but not critical. You also can't move completed tasks any past date you wish. But these are not big deals

Rating breakdown

Ease of use

Likelihood to recommend: 9/10

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Gabriel Ciochina

Fast tool for managing Agile teams

Used daily for 6-12 months
Reviewed 2019-02-11
Review Source: Capterra

We've used this tool (both the free variant and paid subscription) for managing multiple projects in the past. The software is extremely user friendly and everyone from developers to clients loved it. KanbanFlow is heavily oriented on managing large numbers of concurrent work-in-progress tasks (Kanban), so it's dashboard is a collection of swim-lanes depicting the current progress. It allows for registering individual user accounts and assigning these to Agile boards. The developers loved it as it is extremely simple to create a task, to update it's status or to record work. The management & clients liked that they got an easy overview of everything that was getting worked on. The paid subscription, while adding additional functionality and removing some of the limitations, is mostly focused on reports creation and task analytics - the latter was especially appreciated since it makes it easy to highlight time-hogging stories or tasks. All-in-all this was immensely helpful for agile teams; more so when looking at the pricing - while KanbanFlow does not come with all the bells and whistles, it provides a solid feature set for a fraction of the price of other Agile trackers (e.g.: JIRA)

- Lightweight interface focused on speed, that manages to provide all functionality up-front - Easy to log work hours & easy to export reports - Task management can be easily grouped on multiple boards & teams - It's (paid) analytics feature does provide valuable management information.

- The free option lacks the possibility to integrate with other mainstream software (however the paid version works with many various services) - Does not allow for on-premises installation, all information is stored on their own servers/cloud. - Workflow customizations are not possible.

Rating breakdown

Value for money
Ease of use
Customer support

Likelihood to recommend: 10/10

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Ronald Laya

Productivity boosted!

Used daily for 2+ years
Reviewed 2019-01-23
Review Source: Capterra

KanbanFlow helped us organize a large set of tasks for a team of 19 people. Management also was able to create their own boards so we can keep track of different situations and on different levels. We never encountered problems setting up accounts and the site is always available and stable. We would be lost without it at this point! Users can activate e-mail notifications when a task is assigned to them which is useful if you ever have a reluctant users that says too much "I wasn't checking the board during the day".

*How easy and intuitive it is even for people that has never used something similar *Includes so many useful features that have covered so far all situations we have encountered to keep track of the tasks *Allows to manage different boards which is awesome for management *Setting up accounts is quicker than you can imagine *Makes you stay so organized that it's impossible to stop using it *Stays efficient even with large teams

*Doesn't allow me to remove the colors I'm not using on the bottom legend without entering the settings menu. Just a little detail that could be easily implemented. *There's no role in the boards that allowd users to only see it without editing rights. I guess it's linked to the concept of the metodology but it's been needed in a few opportunities.

Rating breakdown

Value for money
Ease of use
Customer support

Likelihood to recommend: 10/10

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KanbanFlow pricing

Starting from
Pricing options
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Free vs. Premium?

KanbanFlow offers a free version without putting any limits on the number of users or boards.

For organizations that are in need of more functionality and faster support:

$5 per user, monthly
Premium boards
Priority support
No setup fee
No contract

KanbanFlow features

Activity Dashboard
Activity Tracking
Automatic Notifications
Collaboration Tools
Drag & Drop Interface
Multiple Projects
Progress Tracking
Project Management
Project Planning
Project Time Tracking
Project Tracking
Reporting & Statistics
Task Management
Task Tracking
Third Party Integration

Gantt Charts (126 other apps)
Prioritizing (140 other apps)
Timesheets (115 other apps)

Additional information for KanbanFlow

Key features of KanbanFlow

  • Add task from email
  • Add tasks from emails
  • Analyze & evolve your process
  • Analyze & improve your workflow
  • Assign collaborators
  • Board & task history
  • Built for speed
  • Calendar management
  • Configurable workflow
  • Copy boards
  • Cycle & lead time
  • Dashboard
  • Data export & import
  • Document & file attachment
  • File attachments
  • Filter & search
  • Integrate KanbanFlow with other systems
  • Mobile support for most smartphone
  • Numbering of tasks
  • Progress tracking
  • Real time Kanban board updates
  • Real-time collaboration
  • Recurring tasks
  • Revision history
  • Stopwatch timer
  • Subtasks for tracking progress
  • Task time estimating
  • Time / task reporting
  • Time tracking with Pomodoro support
  • Users & roles
  • Visualize your work
  • WIP limits
  • Widgets
View All Features


Premium features

Filter & search
Filter your board on user, label, color or due date. Or a combination of them.
Are there many users on your board? Filter it to only show tasks assigned to you.
Use the search to instantly find the task you are looking for, even when you have 100s or 1000s of tasks on your board.

Add task from email
Quickly add new tasks to your board by sending an email from Outlook, Gmail or any other mail client.
The email subject will be used as task name and the email body as task description.
File attachments will automatically be added to the task.
Copy boards
Are your new projects similar to the old ones? In that case, create a board template and save time by copying it at the project startup.
All column and color settings are copied.
Decide whether to copy the board with or without tasks.

Manage your time
The Time report aggregates how the time is spent on different tasks.
Monitor your own progress or review what your team members have been working on.
Customize the report to fit your needs by using filters and grouping. Print the result or export to CSV.