KanbanFlow Pricing, Features, Reviews & Comparison of Alternatives


Lean project management, simplified

4.45/5 (31 reviews)

KanbanFlow overview

Visualize your work
The Kanban board gives you an excellent overview of your current work situation. Visualizing work in a team environment simplifies communication and lead to improved effectiveness.

Limit your work in progress
By focusing your efforts on working on fewer items at the same time, you will get more done. Lots more actually. And you will feel less stressed.

Collaborate in real-time
Any changes you make on the board are immediately available on all the team members' displays. You will always know what your team is working on at any moment.

Time tracking with Pomodoro
Optionally improve your focus even more by using the popular Pomodoro technique for time tracking of your tasks. Track and measure any interruptions to your focus.

Fast & intuitive UI
Get things done, quickly. It takes less than 2 minutes to learn how to use KanbanFlow. The user interface is built for speed, without frustrating loading times.

Mobile support
When you are away from your computer you can use our mobile site. It works well on Android, iPhone, Windows Phone and most other smartphones


Starting from
Pricing options
Value for money
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Business size



United States, Europe, United Kingdom

Supported languages

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KanbanFlow reviews

Value for money
Ease of use
Customer support
Scott Entwistle

The best kanban flow experience, and flexible enough to do just about anything!

Used daily for 1-2 years
Reviewed 2017-10-10
Review Source: Capterra

This is the best way to visualize tasks and manage work flow. By having an ongoing list in things to do today, any of my team members can go in and pull a task into "Doing Now" - that + pomodoro timers that assign to each task means I can literally see where all the time in my day goes, and visually see how things are moving through the pipeline. KanbanFlow is an amazing piece of software, and truly flexible for whatever you need it for. It allows you to visually manage any process, but our company uses it most heavily to monitor our WIP (work in progress) and to manage tasks across multiple users. This allows us to take a quick snapshot of what's being worked on now, what needs to be done today/this week/this month. It also allows us to create an overall work flow ranging from this minute to strategy coming in the next months. We have also used it to track deals in our pipeline but we ultimately switched that to Hubspot CRM because that includes deal values and forecasting while still retaining the Kanban Board aspect. Probably the best part though, and the reason I always come back to KanbanFlow instead of any other Kanban Board is the pomodoro timer. This is the best place ever to use a pomodoro timer for a few reasons: 1) You can assign your pomodoro timer to specific tasks, so it's incredibly easy to later look back and see I spent 5 hours 20 minutes on this task. 2) You can look at your pomodoro statistics. I have no idea how much work I did today until I look at my pomodoro statistics and compare them to how well I normally do.

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Rick Powell

My favorite Kanban webapp

Used daily for 2+ years
Reviewed 2018-01-18
Review Source: Capterra

All the basics of Kanban are available in the free tier. For a freelancer working with a single client, as I've done in the past, the free tier is probably all you need to get things done. I used Kanban Flow extensively for about 20 client projects, and then started using Slack. I've recently come back to KF, however, because it's much easier to stay focused and see how far you need to go to finish. Free tier includes unlimited boards, and that's awesome. The webapp is wicked fast on Chrome. I mean really really fast. Premium tier is fairly priced. Powerful premium features. The app gets lots of attention from devs and is updated frequently.

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Ling Ling Lu

Free version works great as a daily to-do list if you work online

Used daily for 6-12 months
Reviewed 2017-04-20
Review Source: Capterra

Planning vertically (aka using a vertical list) seems to work better for me so I was glad to be introduced to Kanban Flow, and that they offer a permanent free version since, at first, I just wanted to test it out -- I've been using it ever since.These are based on the free version. * Offers free and premium version (the free version works great for me) * Acts like a vertical to-do list * Offers different colors so you can color code if you'd like * Offers the ability to add subtasks * Can set multiple reminders * Can be shared with other users. * Links are hyperlinked.

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Great and easy-to-use software that helps me stay organized at work every day.

Used daily for 6-12 months
Reviewed 2017-10-20
Review Source: Capterra

It helps me stay very organized and on top of things with big and little tasks at work. Whenever I remember something that I still have to do I'll just quickly add a reminder or task for myself or the team in the appropriate column. That way I never forget anything I have to do and stay productive. I love the simplicity of the design and how easy it is to use overall. It is exactly what I would expect from a software that helps me be productive and keep my workflow organized. It's incredibly easy and convenient to quickly add a tasks or reminder, even on the busiest of days, so it won't slip your mind. And I love the flow of columns you can move your tasks through as you're trying to get things done.

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Kathy Vaské  MBA

Free version review: Extremely Nice for Free

Used daily for 2+ years
Reviewed 2018-11-28
Review Source: GetApp

Setting up the boards and using them is extremely easy to do. I have used it for client work - to keep track of the time I have spend on each aspect of each project and this has been very useful for that.

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KanbanFlow pricing

Starting from
Pricing options
View Pricing Plans

Free vs. Premium?

KanbanFlow offers a free version without putting any limits on the number of users or boards.

For organizations that are in need of more functionality and faster support:

$5 per user, monthly
Premium boards
Priority support
No setup fee
No contract

KanbanFlow features

Activity Dashboard
Collaboration Tools
Collaborative Workspace
Drag & Drop Interface
Progress Tracking
Project Management
Project Time Tracking
Project Tracking
Task Management
Task Tracking
Third Party Integration

Activity Tracking (87 other apps)
Automatic Notifications (97 other apps)
Gantt Charts (83 other apps)
Prioritizing (114 other apps)
Project Planning (113 other apps)
Timesheets (94 other apps)

Additional information for KanbanFlow

Key features of KanbanFlow

  • Visualize your work
  • Numbering of tasks
  • Subtasks for tracking progress
  • Integrate KanbanFlow with other systems
  • Built for speed
  • Revision history
  • Time tracking with Pomodoro support
  • Users & roles
  • Document & file attachment
  • Data export & import
  • Analyze & evolve your process
  • File attachments
  • Mobile support for most smartphone
  • Copy boards
  • Analyze & improve your workflow
  • Add task from email
  • Assign collaborators
  • Filter & search
  • Stopwatch timer
  • Real-time collaboration
  • Configurable workflow
  • WIP limits
  • Progress tracking
  • Recurring tasks
  • Time / task reporting
  • Calendar management
  • Dashboard
  • Widgets
  • Task time estimating
  • Board & task history
  • Revision history
  • Add tasks from emails
  • Cycle & lead time
  • Real time Kanban board updates
View All Features


Premium features

Filter & search
Filter your board on user, label, color or due date. Or a combination of them.
Are there many users on your board? Filter it to only show tasks assigned to you.
Use the search to instantly find the task you are looking for, even when you have 100s or 1000s of tasks on your board.

Add task from email
Quickly add new tasks to your board by sending an email from Outlook, Gmail or any other mail client.
The email subject will be used as task name and the email body as task description.
File attachments will automatically be added to the task.
Copy boards
Are your new projects similar to the old ones? In that case, create a board template and save time by copying it at the project startup.
All column and color settings are copied.
Decide whether to copy the board with or without tasks.

Manage your time
The Time report aggregates how the time is spent on different tasks.
Monitor your own progress or review what your team members have been working on.
Customize the report to fit your needs by using filters and grouping. Print the result or export to CSV.