Kanban Tool vs Notion

Trello

Jira

monday.com

Evernote Teams

Airtable

Microsoft OneNote

Compare Kanban Tool and Notion based on features, pricing, verified reviews, integrations & more on GetApp. Find out which software is best for your business in 2026.

monday.com is a cloud-based Work OS, where teams create workflow apps in minutes to run their processes, projects, and everyday work. Teams shape workflows and projects, code-free, with a platform that adapts to shifting needs, liberates teams from manual grunt work, and connects teams in a collaborative work space.

Trello is a project management tool that helps teams organize and manage their tasks. It caters to a range of industries and teams, from marketing to engineering. Trello's simple and intuitive interface makes it easy for any team to get started and stay on top of their work.

Jira is project tracking software that helps every team collaborate to plan, track, and release work by breaking down big ideas into achievable steps. Jira offers features like task organization, work alignment to goals, customizable workflows, and real-time data insights to optimize outcomes.

Kanban Tool provides online and on-premise Kanban software for business with seamless time tracking. Track projects on boards with swimlanes. Gain insight into project status and predict when work will be done using insightful analytics. Improve processes and increase productivity up to 300%!

@mentions

Access Controls/Permissions

Activity Dashboard

Activity Tracking

Agile Methodologies

Alerts/Notifications

Backlog Management

Business Process Automation

Calendar Management

Client Portal

Collaboration Tools

Commenting/Notes

Customizable Fields

Customizable Templates

Data Import/Export

Deadline Management

Dependency Tracking

Drag & Drop

File Sharing

For Small Businesses

Idea Management

Issue Management

Kanban Board

Milestone Tracking

Mobile App

Multi-board

Multiple Projects

Prioritization

Progress Reports

Progress Tracking

Project Management

Project Planning

Project Planning/Scheduling

Project Templates

Project Time Tracking

Project Tracking

Projections

Real-Time Updates

Recurring Tasks

Reporting & Statistics

Reporting/Analytics

Reporting/Project Tracking

Resource Management

Role-Based Permissions

Single Sign On

Status Tracking

Supports Scrum

Task Management

Task Planning

Task Progress Tracking

Testing/QA Management

Third-Party Integrations

Time & Expense Tracking

Time Tracking

To-Do List

Visual Workflow Management

Web-based Deployment

Workflow Configuration

Workflow Management

Kanban Tool

Android

Linux

Web-based

Windows

iPad

iPhone

Mortgage Broker

Kanbans flexibility, affordable low monthly cost and system functionality is perfect for me as a mortgage broker. I would gladly (and have) recommended this to other colleagues in the industry.

What I like most about the tool is the super simple and clean user interface, without unnecessary functions and easy to read. I really like the mobile version that works with the same web interface.

In practice, I was impressed with the simplicity of the cards on the board. They can be created by color, helpful when trying to manage a bunch of different workflows like I am.

Director Of Technical Services

Love the new design they've brought out, love the ease of creating new projects, love the maintenance-free time tracking, love their quick support team.

Communications Officer

My favourite feature is the checklist when it is on display. I love the satisfaction of ticking it off my list, whilst still being able to see my achievements.

So useful, user friendly and a lot of features that make my tasks sweet to handle.

Build Release Engineer

I found many products and tried using those one by one. In all among them I found that kanban tool is very handy, easy to use, mobile application, excellent customer support.

Jefe

Use in combination with Todoist, combining it through Zapier. This way I have the best of both worlds and I manage the work using few resources.

Executive Officer

We love the fact it is easy to move tasks around, add check lists, due dates and new boards and assign tasks to each other.

Manager

Integration with other software such as Dropbox, Zapier or Google Drive gives you practically endless possibilities. Great for delegating work, project management and even brainstorming new ideas.

Marketing Director

Without it, I would be incapable of getting anything done.

Owner

I highly recommend it for anyone looking for an inexpensive and efficient project management tool.

Consultor en comunicación y tecnologías de información

No wonder why so many great companies are among their clients.

Architect and 3D modeler

The only thing I regret is that I haven't found it before.

analista

Easy access to work options and practical application in production processes.

Product Development Engineer

I'm working on a very big project management area and this program makes me more efficient on managing  complex organization tasks and time tracking.

IT Manager

I'm using the lowest zoom but since I have a lot of boards, cards, swim lanes, it can get crowded. However, it was the only product I've found so far that allowed me to do this.

senior consultant

Analysis are hard to understand and to use for PDCA.

Kanban Tool screenshot: An example of a Kanban Tool board with a user's own background image. My Work widget, Postopned Taks and Recurring Tasks widgets visible on the right side of the board.

Kanban Tool screenshot: An open card view. Users select what fields a given card color (type) should display. Task comments and edit history visible in the side panel on the right.

Kanban Tool screenshot: An example of a Kanban Tool board with a user's own background image. My Work widget, allowing to manage own work across all boards is visible on the right side of the board.

Kanban Tool screenshot: Kanban Tool offers 24 Power-Ups for free. Additionally, Enterprise plan users benefit from Process Automation and Time Tracking & Reporting features.

Kanban Tool screenshot: There are automatically generated metrics, analysing the process flow for you: Breakdown Charts, Lead & Cycle Time Diagram (visible here), Cumulative Flow Chart, Time Report and a Changelog.

Freelancers

Large Enterprises

Mid Size Business

Non Profit

Small Business

Evernote helps you capture and manage ideas, projects, memories, and to-do lists in a single place. Write notes, attach documents, scan images, take voice memos, or clip from the web to organize everything from big projects to personal moments. With Evernote, you can focus on what matters.

Airtable is an AI-native platform for building enterprise-grade applications without code. The platform enables teams to create custom business workflows with embedded AI agents. Airtable combines relational databases, automation capabilities, and customizable interfaces to help organizations streamline operations across departments including marketing, product development, and finance.

Microsoft OneNote is a free cloud-based digital note taking app that allows users to create and organize meeting notes, journal entries, lab results and more. Users can take that notes are then instantly converted into digital text for improved organization and less retyping. The product offers deep search functionality for all notes stored in its database and allows users to store and organize audio recordings in a searchable format. OneNote also comes Microsoft 365 integration.

Notion is a project and workflow management solution that helps businesses streamline operations related to goal setting, status tracking, lead management, and more on a centralized platform. It enables users to utilize the drag-and-drop interface to organize, rearrange, and develop ideas or plans.

Activity/News Feed

Annotations

Approval Process Control

Archiving & Retention

Brainstorming

Budget Management

Catalog Management

Communication Management

Configurable Workflow

Contact Management

Content Management

Customizable Dashboard

Dashboard

Document Capture

Document Classification

Document Generation

Document Management

Document Storage

File Management

File Recovery

Forecasting

Full Text Search

Gantt/Timeline View

Generative AI

Goal Setting/Tracking

Guest Access

Handwriting Recognition

Knowledge Base Management

Knowledge Management

KPI Monitoring

Meeting Management

Meeting Notes

Mobile Access

Monitoring

Multi-Device Support

Multi-Language

Natural Language Processing

No-Code

Notes Management

Offline Access

Performance Metrics

Planning Tools

Portfolio Management

Project Workflow

Real Time Editing

Reminders

Remote Access/Control

Requirements Management

Search

Search/Filter

Self Service Portal

Snippets

Spreadsheet View

Strategic Planning

Sub-Task Management

Tagging

Task Board View

Task Editing

Task Import

Task Scheduling

Task Tagging

Team Management

Notion

founder and brand development manager

I love the integrated templates that help me quickly launch new projects or tasks. Also I can easily integrate information coming from my computer, internet or other apps, It just an amazing idea.

Engineer

Organizing notes or dashboard is super easy and fun. The feature of creating a note into another note then linking it to a line in a note is really helpful and it helps you make wonder.

Account Manager

This is great for a shared list for people to have visibility on. It was great for our team to see what everyone was doing, add comments and notes to each other.

Customer Support Manager

Formatting and visually creating appealing notes are superb. Notion provides a huge variety of templates that you can immediately start using or customize it based on your needs.

Freelance Consultant

It's just a fantastic collaboration tool overall. It makes collaboration within small teams accessible, easy and fun.

Co-founder, CPO

Love how flexibility and powerful Notion really is. It’s great for documentation, collaboration, project planning, note taking and a lot more.

The care they put into the product is amazing, full of details. The community and templates, amazing.

Kanban Tool vs Notion Comparison (2026)

Kanban Tool vs Notion Comparison (2026)

Kanban Tool

Notion

Overview

Video & Screenshots

Pricing

User reviews

Key features

Integrations

Alternatives