KanbanFlow vs Todoist

Trello

Jira

Asana

monday.com

Any.do

Things

Compare KanbanFlow and Todoist based on features, pricing, verified reviews, integrations & more on GetApp. Find out which software is best for your business in 2026.

Trello is a project management tool that helps teams organize and manage their tasks. It caters to a range of industries and teams, from marketing to engineering. Trello's simple and intuitive interface makes it easy for any team to get started and stay on top of their work.

Jira is project tracking software that helps every team collaborate to plan, track, and release work by breaking down big ideas into achievable steps. Jira offers features like task organization, work alignment to goals, customizable workflows, and real-time data insights to optimize outcomes.

monday.com is a cloud-based Work OS, where teams create workflow apps in minutes to run their processes, projects, and everyday work. Teams shape workflows and projects, code-free, with a platform that adapts to shifting needs, liberates teams from manual grunt work, and connects teams in a collaborative work space.

KanbanFlow is a project management tool that helps businesses working in teams see what other people are working on right now, what has been done and what is coming up.  Its intuitive user interface gives an overview of the current work situation and track the time on a task by using a timer.

@mentions

Access Controls/Permissions

Activity Dashboard

Activity Tracking

Alerts/Notifications

Assignment Management

Calendar Management

Collaboration Tools

Commenting/Notes

Customizable Fields

Customizable Templates

Data Import/Export

Deadline Management

Drag & Drop

Email Management

File Management

File Sharing

Forecasting

Kanban Board

Mobile Access

Mobile App

Multiple Projects

Planning Tools

Progress Reports

Progress Tracking

Project Planning

Project Planning/Scheduling

Project Time Tracking

Project Tracking

Project Workflow

Projections

Real-Time Notifications

Real-Time Updates

Recurring Tasks

Reporting & Statistics

Reporting/Analytics

Reporting/Project Tracking

Role-Based Permissions

Search/Filter

Sub-Task Management

Task Editing

Task Management

Task Progress Tracking

Task Scheduling

Task Tagging

Third-Party Integrations

Time & Expense Tracking

Time Tracking

To-Do List

KanbanFlow

Web-based

Manager

This is the best tool if you are just starting out as a project manager. This is so easy to use with beautiful UI and UX.

Online Trainer

I like the simplicity of kanbanflow which helps me to create a board that helps organise my projects and save so unnecessary work.

Coach for Inspiring People

It's simpler than Trello and has some features that make it very good to organize all your tasks. It's integrated with pomodoro timer which is great.

Co Founder and COO

I love the simplicity of the design and how easy it is to use overall. It is exactly what I would expect from a software that helps me be productive and keep my workflow organized.

Looks good on desktop and mobile devices. I loved its time tracking feature and Pomodoro statistics kept me motivated.

After reading through it and downloading a few nice Pomodoro timer applications, I realized that an integration of Kanban and Pomodoro could be good combination to get the tasks done in timely manner.

Regulatory Affairs Manager

Very intuitive to handle, board very easy to structure and offers nice overview, team functionality in bought version was very helpful for kollaboration across departments.

Research and Development engineer 

It's an amazing tool to have for cross collaboration across R&D, production, business, and management,  for project development.

WordPress Developer

KanbanFlow is a great tool with a great price.

Marketer

It has been a great and simple to use task management software. Has helped productivity in my business.

Back end software developer

Outdated UI makes administrating the tasks a bit of a pain.

Instructional Coach

It can be difficult to remember to use it all the time.

Photographer

But when editing photo or video it came alive and give a solution for tracking billable time.

Content Manager

There's no role in the boards that allowd users to only see it without editing rights.

IT Manager

I used the free version, which was great for my needs. However, you can also go on subscription to get the full raft of available features.

I don't like the reporting, which is a bit complicated.

KanbanFlow screenshot: KanbanFlow edit task

KanbanFlow screenshot: KanbanFlow search result

KanbanFlow screenshot: KanbanFlow time report

KanbanFlow screenshot: KanbanFlow track task status

KanbanFlow screenshot: KanbanFlow board statistics

Mid Size Business

Non Profit

Small Business

Asana Starter Plan provides growing teams with project management tools to track progress and meet deadlines. The plan includes workflow automation features, custom project templates, forms for standardized work requests, and rules for routine task management. It also offers visualization tools like Gantt and timeline views, plus AI-powered features for status updates and project organization.

Things by Cultured Code is a task management software designed to help iOS, Mac, and Apple Watch users handle structured content, checklists, and calendars. The application enables organizations to set up reminders, manage projects, create and track to-do lists, and add notes on a unified platform.

Any.do is a simple and powerful way to manage all your team's tasks, projects, chat and calendar. Easily collaborate with anyone, manage workloads, get real time status notifications and reports. Connect Any.do with all your existing apps to make everything run smoothly —starting at just $5 per user

Todoist helps people and teams organize work, plan projects, and stay focused. Capture tasks, set priorities, and collaborate seamlessly across devices. Todoist brings clarity to everyday work.

Activity/News Feed

Communication Management

Dashboard

For Small Businesses

Gantt/Timeline View

Goal Management

Goal Setting/Tracking

Milestone Tracking

Notes Management

Prioritization

Productivity Tools

Project Management

Project Templates

Real-Time Data

Reminders

SSL Security

Status Tracking

Strategic Planning

Tagging

Task Board View

Team Collaboration

Team Management

Visual Workflow Management

Web-based Deployment

Workflow Management

Todoist

Android

Windows

iPad

iPhone

Human Resources Manager

It seems like a great platform for someone that likes gadgets, as you are able to use your lists on multiple devices - and you can share tasks with other users.

CEO and Founder

It's a fantastic bit of software that is easy to use but powerful, it has good integrations and is inttuitive. I particularly love the integration with Fantastical.

It is an amazing app which helps me alot to maximize my productivity in my studies and time management. I am using this app to track my studies time & also i made everyday tasks which is very helpful.

Entrepreneur

It helped me to save a lot of time and stay focused on what's important because now I know what I have to do daily and everything is saved in the app.

The mobile app for me is the best because it has all the features and it's very easy and with a clean and simple user interface.

Owner

I love that I can link emails as tasks and I can organize items by date and project category. Setting recurring tasks helps me remember important items like paying bills.

Head of Sales

I really like the UI and the flawless experience. The last update improved the already good navigation.

Counselor

I've experienced it lagging before but that may not have been necessarily the software (could have been a bad connection or the device I was using.).

Marketing Consultant

I use it for a few years now and I hope it will never be more advanced because for me the biggest advantage of todoist is the simplicity and ease of use.

Web Developer

I was shocked when I realize you can't retrieved your "done" tasks. You tick it, and it's gone, that's quite annoying and undesirable.

Pastor

The smart, natural language way of adding tasks was great, as was the smart scheduling feature for rescheduling tasks. Appreciate educational and non-profit discounts for premium plans as well.

This app is great for keeping up with daily tasks and other things. It's also super easy to use and operate.

Bloger

Todoist looses some of its functionalities. Adroid users should make a habit to check their tasks by themselves.

Attorney

I also like that it has a nice bi-directional API for Zapier (unlike, say, OmniFocus.). That allows me to use it with Clio.

I consider its interface somewhat confusing, it is not intuitive and it is too simple.

I don't feel overwhelmed when looking at Todoist" was one comment. Customer support has also been great.

Simple interface, plenty of integrations, available across devices and a low price make it a really great choice for individuals and small teams.

Digital Marketer

The 2 big features for me are the templates and the projects. Templates are special to do lists created by experts or the community.

KanbanFlow vs Todoist Comparison (2026)

KanbanFlow

Todoist

Overview

Video & Screenshots

Pricing

User reviews

Key features

Integrations

Alternatives