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Kantata vs Celoxis Comparison (2026)

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Kantata

Celoxis

Overview

Kantata PSA puts an end to unpredictable projects so professional services teams always deliver amazing.

Celoxis is an AI-powered project management tool that optimizes planning, execution, & delivery. With real-time dashboards, automated workflows, & predictive analytics, it keeps teams on track & within budget. Scalable & collaborative, it supports cloud & on-premise deployment for efficient delivery

Platforms supported

Web-based
iPhone app
Android app
Windows Phone app

Typical customers

Freelancers
Small businesses
Mid size businesses
Large enterprises

Customer support

Phone
Online
Knowledge base
Video tutorials

view more detailsview details

Platforms supported

Web-based
iPhone app
Android app
Windows Phone app

Typical customers

Freelancers
Small businesses
Mid size businesses
Large enterprises

Customer support

Phone
Online
Knowledge base
Video tutorials

view more detailsview details

Video & Screenshots

Pricing

Starting from

No pricing info

Free trial available
Credit cardless trial
Free account
Subscription based

Starting from

/user

Per month

Free trial available
Credit cardless trial
Free account
Subscription based

User reviews

4.2

629

290

237

Value for money

Ease of use

Features

Customer support

60%

would recommend this app

4.5

575

301

249

Value for money

Ease of use

Features

Customer support

83%

would recommend this app

Pros

“Kantata feels powerful and enterprise-ready, especially for agencies or services teams that need visibility into resourcing and financials. When it’s well configured, it gives leadership-level clarity, but it does require discipline and admin effort to keep setups consistent and reporting trustworthy.”

Rakhi V.

QA Lead

“I am writing this message, while the heating unit located in my office is clicking, clicking, clicking I’m glad your Kanban boards moved when I clicked on them, I was afraid they would be extremely slow and therefore annoying.”

Peter B.

Managing Director

“I also like that it makes capacity planning more concrete, especially when multiple projects are competing for the same people.”

Rakhi V.

QA Lead

Pros

“The customizable dashboards and automation features help improve productivity and provide better visibility into project performance. While there is a learning curve for new users and some advanced features require initial configuration, the platform delivers good value for money and effectively supports project execution and tracking.”

mithlesh p.

Manager

“The platform has simplified many of the complexities associated with technical hiring. While traditional recruitment processes often involve time-consuming screening and evaluation of a large volume of candidate profiles, Celoxis provides access to pre-vetted and qualified technical talent.”

ritu r.

Software Engineer

“Overall my experience with celoxis has been positive we used it to manage project track tasks and monitor progress across the team it has made project planning and follows-ups much easier by keeping everything organised in one place the dashboard and report are helpful for getting a quick overview of project status and task assignments are easy to manage like any new tool it took a little time to get familiar with all the features but once we started using it regularly it became an important part of our daily work overall it has helped improve collaboration and project visibility”

Prathamesh M.

Sr.Technical Support Executive

Cons

“There are a lot of tasks that require multiple steps and with that needing double checked once complete, which can sometimes feel like you don't have time to manage other responsibilities because there are so many steps with project creation.”

Lacie S.

Senior Account Coordinator

“Some cons for using Kantata are it can be expensive for smaller businesses and it is challenging to use when you are a new user.”

Brazola M.

Assistant

“I think the email notifications are way too many unless you turn them off completely.”

Peter B.

Managing Director

Cons

“The UI feels outdated, and minor daily bottlenecks -- like the lack of a smooth mobile app and tedious manual loops required to correct simple time-tracking or billing entries -- can make regular data entry feel like a chore.”

Manoj K.

Senior Project Designer