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Kantata

Purpose-built to power professional services orgs.

Last updated: January 2025

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Kantata - 2025 Pricing, Features, Reviews & Alternatives

Table of Contents

What is Kantata?

The Kantata Professional Services Cloud is purpose-built to help organizations with 50 to 5000+ employees unify resource management, project management, financial management, business intelligence and team collaboration all in one solution. Elevate your performance and unlock your potential with better operational execution throughout the entire professional services project lifecycle.

Create connections between business systems to unite teams and processes: Thanks to strategic integrations with leading CRM and accounting solutions (including Salesforce, Intacct, and QuickBooks), Kantata customers can build a unified platform for planning, delivering, and recognizing revenue related to services delivery across their entire business lifecycle.

Designed by services professionals, for services professionals: Kantata’s customers include consulting firms, marketing, creative agencies, tech, IT services, and other professional services providers. Typical clients are growing companies that need a software solution to successfully manage client demand with maximized profitability at scale. Kantata clients reside in more than 100 countries at both public and private companies.

Benefits of using Kantata

Resource Management:
Your resources are the heart of your business and the Kantata platform. Kantata is purpose-built to tackle the resource management realities you face every day. Kantata offers powerful resource optimization functionality that leverages operations management science, advanced algorithms, and analytics to overcome previously intractable business problems.

Operations Management:
From project management and team collaboration to all of your back-end accounting, Kantata's operations management gives you the functionality you need to operate with greater clarity and control. Provide the right views to the right people and make better decisions faster. With Kantata, you can easily manage all your project finances in the same place. We also offer flexible invoicing options where you can submit separate invoices for Fixed Fee and Time & Materials, or create a blended invoice with all the Tasks, Deliverables, and Milestones in your project.

Business Intelligence:
With Kantata, all your operational data is in one place and easy to access allowing you to work smarter and drive continuous improvement. Robust reporting, real-time monitoring, and customization put you in control. Data is the backbone for timely decisions that drive your success. With Kantata, all your operational data is in one place and easy to access. Customizable dashboards. Over 60 meaningful, services-centric reports.

Integrations and Workflows:
Connect with existing systems. Empower your teams. Extend the value of your technology investment. And infuse agility into your work with Kantata's solutions, all purpose-built for professional services. Kantata will enable your technology to work how your business works, leveraging your unique business processes. When your technology is optimized your people can focus on what they do best.

Starting from

No pricing info

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Kantata's key features

Most critical features, based on insights from Kantata users:

Reporting/Project Tracking

4.0

(95)

Project Planning/Scheduling

4.3

(48)

Time Tracking

4.6

(40)

Time & Expense Tracking

3.8

(37)

Resource Scheduling

4.3

(29)

Timesheet Management

4.2

(31)

All Kantata features

Features rating:

4.1

(619)

Deadline Management

5.0

(1)

Project Planning

2.5

(2)

Project Scheduling

4.2

(5)

Project Time Tracking

4.6

(12)

Real-Time Data

4.3

(3)

Real-Time Updates

3.5

(2)

Remote Access/Control

4.3

(3)

Reporting & Statistics

4.5

(2)

Commenting/Notes

2.5

(2)

Color Codes/Icons

4.0

(3)

Employee Activity Monitoring

4.5

(2)

Resource Allocation & Planning

4.5

(6)

Client Management

3.7

(3)

Business Process Automation

3.8

(6)

Financial Management

4.0

(1)

Access Controls/Permissions

4.3

(3)

Mobile Access

3.7

(3)

Activity Dashboard

3.0

(3)

Utilization Reporting

3.2

(4)

Assignment Management

3.0

(2)

Bar Chart

3.0

(2)

Billable & Non-Billable Hours

4.5

(24)

Templates

4.0

(1)

Template Management

3.5

(2)

Online Time Tracking

4.4

(35)

Task Management

4.2

(96)

Task Progress Tracking

4.4

(19)

Multiple Projects

4.7

(29)

Capacity Management

4.0

(11)

Progress Tracking

3.9

(14)

Workflow Configuration

4.3

(11)

Resource Management

4.0

(54)

Task Scheduling

4.2

(22)

Visualization

3.8

(8)

Customizable Templates

3.7

(30)

Expense Tracking

4.3

(26)

Budget Management

3.8

(39)

Due Date Tracking

4.3

(3)

Workflow Management

4.0

(9)

Milestone Tracking

3.7

(23)

Drag & Drop

3.2

(9)

Gantt/Timeline View

3.7

(41)

Project Tracking

4.1

(13)

Project Management

4.4

(22)

Prioritization

3.4

(16)

Percent-Complete Tracking

4.0

(26)

Real-Time Notifications

4.2

(4)

Calendar Management

3.3

(3)

Accounting Integration

4.5

(4)

Collaboration Tools

3.9

(65)

Vacation/Leave Tracking

4.3

(15)

Activity Tracking

3.7

(15)

Multiple Billing Rates

4.1

(9)

Portfolio Management

3.9

(16)

Cost-to-Completion Tracking

4.1

(27)

Role-Based Permissions

5.0

(1)

Requirements Management

2.0

(3)

Reimbursement Management

4.5

(2)

Reporting/Analytics

3.5

(11)

Search/Filter

5.0

(1)

Projections

4.0

(2)

Billing & Invoicing

3.8

(46)

Client Portal

4.0

(21)

Document Management

3.4

(5)

Agile Methodologies

5.0

(3)

Overtime Calculation

3.8

(8)

Issue Management

2.6

(13)

Version Control

3.3

(3)

Forecasting

4.2

(4)

File Sharing

3.6

(17)

Resource Request

4.2

(4)

Risk Management

2.5

(2)

Skills Tracking

4.1

(18)

Alerts/Notifications

4.7

(3)

Communication Management

3.8

(13)

Traditional Methodologies

4.2

(4)

Idea Management

3.3

(15)

Kanban Board

3.2

(10)

Charting

(0)

Status Tracking

4.0

(2)

Summary Reports

(0)

Tagging

5.0

(1)

Change Management

1.0

(1)

Task Planning

(0)

Campaign Management

(0)

Budgeting/Forecasting

1.0

(1)

Billable Items Tracking

(0)

Third-Party Integrations

3.0

(2)

Time Tracking by Client

(0)

Time Tracking by Project

(0)

Time Zone Tracking

5.0

(1)

Timer

(0)

To-Do List

(0)

Approval Process Control

3.0

(1)

API

(0)

Visual Analytics

(0)

@mentions

(0)

Remote Support

5.0

(1)

Dependency Tracking

3.0

(1)

Project Accounting

(0)

Document Storage

3.7

(3)

Planning Tools

(0)

Performance Metrics

(0)

Estimating

(0)

Event Triggered Actions

(0)

File Management

(0)

Multi-Currency

(0)

Monitoring

(0)

File Transfer

(0)

Leave Tracking

(0)

Issue Tracking

4.0

(2)

Invoice Management

(0)

Integrated Business Operations

(0)

Graphical Workflow Editor

(0)

Reminders

3.0

(1)

Recurring Tasks

(0)

Customizable Branding

(0)

Real-Time Reporting

(0)

Customizable Dashboard

3.0

(2)

Customizable Fields

5.0

(1)

Real-Time Analytics

(0)

Quotes/Estimates

(0)

QuickBooks Integration

(0)

Proposal Generation

(0)

Project Workflow

(0)

Customizable Reports

4.0

(1)

Dashboard

(0)

Project Templates

(0)

Data Import/Export

(0)

Data Visualization

(0)

Kantata awards

Professional Services Automation

81/100

Project Portfolio Management

79/100

Time and Expense

79/100

Kantata alternatives

Kantata

4.2

(619)

visit website

Starting from

No pricing info

Free trial

Free version

Ease of Use

4.0

Features

4.1

Value for Money

4.0

Customer Support

4.2

Asana

4.5

(13.2K)

visit website

Starting from

13.49

Per month

Free trial

Free version

Ease of Use

4.4

Features

4.4

Value for Money

4.4

Customer Support

4.3

WorkOtter

4.9

(213)

visit website

Starting from

Per month

Free trial

Free version

Ease of Use

4.9

Features

4.9

Value for Money

4.9

Customer Support

4.9

GanttPRO

4.8

(515)

visit website

Starting from

7.99

Per month

Free trial

Free version

Ease of Use

4.8

Features

4.7

Value for Money

4.7

Customer Support

4.8

Kantata pricing

Value for money:

4.0

Starting from

No pricing info

Pricing details

Subscription

Free trial

Free plan

Pricing range

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Kantata integrations (47)

Integrations rated by users

We looked through 619 user reviews, to identify which products are mentioned as Kantata integrations, and what is the users perception.

Salesforce Sales Cloud

Integration rating: 4.6 (5)

Jira

Integration rating: 4.5 (4)

Sage Intacct

Integration rating: 4.5 (2)

HubSpot CRM

Integration rating: 2.5 (2)