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Kantata vs Asana Comparison (2026)

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Kantata

Asana

Overview

Kantata PSA puts an end to unpredictable projects so professional services teams always deliver amazing.

85% of the Fortune 100 run projects in Asana. Deliver 57% more work on time with AI-powered planning, automation, and coordination.

Platforms supported

Web-based
iPhone app
Android app
Windows Phone app

Typical customers

Freelancers
Small businesses
Mid size businesses
Large enterprises

Customer support

Phone
Online
Knowledge base
Video tutorials

view more detailsview details

Platforms supported

Web-based
iPhone app
Android app
Windows Phone app

Typical customers

Freelancers
Small businesses
Mid size businesses
Large enterprises

Customer support

Phone
Online
Knowledge base
Video tutorials

view more detailsview details

Video & Screenshots

Pricing

Starting from

No pricing info

Free trial available
Credit cardless trial
Free account
Subscription based

Starting from

10.99

/user

Per month

Free trial available
Credit cardless trial
Free account
Subscription based

User reviews

4.2

629

290

237

Value for money

Ease of use

Features

Customer support

60%

would recommend this app

4.5

13.7K

8.2K

4.4K

920

131

102

Value for money

Ease of use

Features

Customer support

77%

would recommend this app

Pros

“Kantata feels powerful and enterprise-ready, especially for agencies or services teams that need visibility into resourcing and financials. When it’s well configured, it gives leadership-level clarity, but it does require discipline and admin effort to keep setups consistent and reporting trustworthy.”

Rakhi V.

QA Lead

“I am writing this message, while the heating unit located in my office is clicking, clicking, clicking I’m glad your Kanban boards moved when I clicked on them, I was afraid they would be extremely slow and therefore annoying.”

Peter B.

Managing Director

“This would be a great resource for a small account, but it tends to get tedious with big accounts with a high volume of projects.”

Lacie S.

Senior Account Coordinator

Pros

“I especially appreciate the recurring tasks, checklists, task duplication, and ability to plan things well in advance, which helps me stay on top of daily, weekly, and annual responsibilities.”

Samara P.

Administrator

“It also offers project analytics tools which provides us insightful project reports allowing us to always stay up to speed with our performance in project management.”

Paul H.

Creative Director

“I like that it offers multiple project views like lists, boards, timelines, and calendars, which makes it flexible for different types of workflows and teams.”

Gabby W.

Founder

Cons

“There are a lot of tasks that require multiple steps and with that needing double checked once complete, which can sometimes feel like you don't have time to manage other responsibilities because there are so many steps with project creation.”

Lacie S.

Senior Account Coordinator

“Some cons for using Kantata are it can be expensive for smaller businesses and it is challenging to use when you are a new user.”

Brazola M.

Assistant

“I think the email notifications are way too many unless you turn them off completely.”

Peter B.

Managing Director

Cons

“But the notification settings are a bit clunky, making it hard to stop spam emails, and the mobile app feels laggy when scrolling through long lists, which slows down quick updates.”

Isla C.

Senior Project Coordinator

“The biggest downside is that Asana is only as good as the people using it. If team members do not update their tasks, check notifications, or actually mark things complete, then it quickly becomes a very organized record of everything nobody is doing.”

Misty K.

Director of Community Based Initiatives

“The mobile app is extremely slow when attachments are large and basically unusable when you are trying to view both completed and active tasks simultaneously due to the filter settings. When I utilize the planning tool it creates duplicate tasks if I attempt to enter hours manually which then makes the entire list look like chaos and I have to go back and correct it.”

Tatsiana K.

Manager