Celoxis Pricing, Features, Reviews & Comparison of Alternatives


All-in-one project management & work collaboration platform

4.38/5 (207 reviews)

Celoxis overview

What is Celoxis?

Celoxis is an all-in-one, integrated and highly customizable online project portfolio management software to manage everything from projects to resources, budgeting to revenue forecasting, time and expense tracking to actionable reporting and collaboration with teams and clients.

Celoxis is one of the few software in the marketplace to offer a choice of deployment options: SaaS and On-premise. This gives enterprises the much-needed flexibility of choosing what suits their organizational environment best. The SaaS version guarantees complete peace of mind with 99.99% uptime, while their On-premise option comes with multiple OS and database support, thus proving to be of low TCO than other self-hosted solutions. Celoxis’ support services offer comprehensive documentation, access to an online community and knowledge base, email-based support, onboarding programs, and one-on-one web-based training modules that help your organization get the most from your project management tool investment.

Visit the website for a 30-day free trial. New customers also enjoy a 90-day free chat support, so that all the initial queries can be ironed out.

Their notable functionality modules include:
Portfolio Management: Organize, prioritize, score and track projects and resources. Manage project requests. Forecast and account for project risk scenarios. Allocate budgets and track project costs and measure return on investment.

Advanced Scheduling: Create realistic project plans with robust scheduling features like unlimited task hierarchy, inter-project dependencies, constraints, resource calendars, vacations and time zone scheduling. Celoxis also supports date-bound tasks with its ‘Manual’ scheduling mode.

Capacity Planning and Utilization with 'real-time' view: With Celoxis’ ‘real-time’ resource views, see exactly what would happen as per the current state of progress rather than the static 'plan'. Accurately estimate resource requirements, determine available capacity, track real-time workloads, determine the likelihood of completing work items on time, and even identify activities that need to be redistributed.

Reporting and Dashboards: With Celoxis’ advanced reporting capabilities, turn all your project and portfolio data into actionable insights with a whole range of data visualizations, drill-down reporting, multi-level grouping, and dynamic filtering. The only tool where you can create reports on all your custom business fields including formula fields.

Custom Apps: When working on projects, teams often need to interact with multiple ‘specialized’ tools. For example, while working on assigned tasks, team members may also need to manage bugs, issues, change requests or tickets. Celoxis eliminates the need for these specialized tools with its Apps module, giving organizations the power to easily create and manage such well-defined, repetitive project and business processes or routines all within the comfort of a single project management system.

Work Collaboration: Celoxis is an extremely collaborative software that allows project discussions & conversations on tasks/other work items including documents. With the activity stream, one can stay up-to-date on all conversations in one place. Full email integration support.

All in all, Celoxis is very easy to use, and an affordable project management tool.


Starting from
Pricing options
One time license
Free trial
Value for money
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Business size



United States, Canada, United Kingdom, Australia, China and 5 other markets, India, Japan, Germany, Brazil, Mexico

Supported languages

English, Arabic, Chinese (Simplified), French, German and 3 other languages, Portuguese, Russian, Spanish
Celoxis screenshot: Integrations & APICeloxis App for QuickBooks OnlineCeloxis screenshot: Benefit v/s AlignmentCeloxis screenshot: Billable UtilizationCeloxis screenshotCeloxis screenshot: Executive DashboardCeloxis screenshot: Earned ValueCeloxis screenshot: Effort ( Planned v/s Actual )Celoxis screenshot: Gantt ChartCeloxis screenshot: Tasks Status - Pie ChartCeloxis screenshot: Project CostsCeloxis screenshot: Project Status ReportCeloxis screenshot: All Projects By ClientCeloxis screenshot: Resource ManagementCeloxis screenshot: Risk AssessmentCeloxis screenshot: TimesheetCeloxis screenshot: Resources - Who's Doing WhatCeloxis screenshot: Resource LoadGetting started with CeloxisCustom Apps. The Power to You.Why Leading Brands Trust Celoxis

Celoxis reviews

Value for money
Ease of use
Customer support
Kavita Pai

A Great Tool For Small Team of Independent Consultants

Used daily for 1-2 years
Reviewed 2018-09-28
Review Source: Capterra

Our overall experience with Celoxis has been on the positive side. The tool has helped us keep all our projects on track and collaborate within the team. The price and value is exceptional, especially for a small team like us. We don't use much of the resource management or other features of the tool, just keeping our projects on a strict timeline and tracking efforts towards various activities.

1. Web-based Interface 2. Mobile Access 3. Project Gantt Chart and Timelines 4. Alerts and Notifications 5. Time Tracking 6. Ease of Use

The interface is a bit heavy for a small team like us. I wish I could easily turn off a lot of features that I currently don't use. Yes, there is a way I can turn off costing and billing and other portfolio features, but even after that, I still feel the app needs to have a more light-weighted look and feel.

Rating breakdown

Value for money
Ease of use
Customer support

Likelihood to recommend: 10/10

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A great full-featured project management tool

Used daily for less than 6 months
Reviewed 2019-11-13
Review Source: Capterra

Celoxis checks all the boxes for engineering project management for me. Prior to Celoxis, we used Microsoft Project: Celoxis incorporates the advanced features of Project in cloud-based tool that provides team collaboration and scheduling that we could not get with Project or most other cloud-based scheduling tools.

With great options can come a great (big) learning curve: there are so many features in Celoxis, setting up individuals, teams, groups, and roles is critical for a successful launch, and this can be a bit daunting at first glance. However, the Celoxis team did a great job pre-sales of walking us through the tool and it's features, as well as scheduling training for our team post-sales to get up and running in the tool.

Rating breakdown

Value for money
Ease of use
Customer support

Likelihood to recommend: 9/10

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Hemant Tailor

Software reveiw

Used daily for 2+ years
Reviewed 2020-08-19
Review Source: Capterra

we use Celoxis to manage multiple projects. our accounting team use this for service billing and its very easy to use and integrated with our accounting system

Product is very easy to use and it get integrated with other tools that we use (Salesforce, Zendask etc…)

Time logging and resource planning is not automated.

Rating breakdown

Value for money
Ease of use
Customer support

Likelihood to recommend: 8/10

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James Forrest

Try something else first

Used daily for 2+ years
Reviewed 2020-08-14
Review Source: Capterra

Fighting with it to do regular project activities.

Gantt view is useful, calculations generally work

Difficult to use, most commonly used features are hard to find, effectively an opinionated spreadsheet.

Rating breakdown

Value for money
Ease of use
Customer support

Likelihood to recommend: 3/10

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Marc Sapetti

Flexible software for project management and team efforts management

Used daily for 2+ years
Reviewed 2020-07-16
Review Source: Capterra

The software could be very well adapted to our specific company structure and workflow (we manufacture soft goods in China). We could customize a large part of it so it would be matching exactly what we needed. Also it made it relatively easy to manage the many projects (between 30 and 50) with a team working in different locations.

Customizable screens (they call it widgets) that could be applied to teams/groups or individuals. It made everyone rather happy as they could make it their own.

We didn't use the any of the tools to tracks costs and financials, and it sometimes was creating confusion (we asked the Celoxis dev. team if we could fully remove this from our platform)

Rating breakdown

Value for money
Ease of use
Customer support

Likelihood to recommend: 7/10

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Celoxis pricing

Starting from
Pricing options
One time license
Free trial
View Pricing Plans

SaaS: $25.00 per user, per month (5 user minimum).
On-Premise: $450.00 per user, one time (5 user minimum).
Celoxis offer both volume and duration discounts.

Celoxis features

Activity Dashboard
Activity Tracking
Automatic Notifications
Collaboration Tools
Drag & Drop Interface
Gantt Charts
Multiple Projects
Progress Tracking
Project Management
Project Planning
Project Time Tracking
Project Tracking
Reporting & Statistics
Task Management
Task Planning
Task Tracking
Third Party Integration

Security and privacy


Encryption of sensitive data at rest
HTTPS for all pages

Access control

Multi-factor authentication options
This will ask you to sign in with LinkedIn

GetApp Analysis

Project management software should empower companies to work smarter and more efficiently, not bog them down with complicated add-ons and features. The team behind Celoxis understands this well, which is why they designed an integrated and collaborative project management platform that puts the user experience first.

Using Celoxis, organizations of all sizes can manage projects, finances, resources, and business processes online. The platform is advanced, yet easy to use, with features built to address the biggest pain points associated with managing projects across multiple organizations and functions.

Celoxis is at its best when used for planning, delegation, collaboration, tracking, and reporting. Users have the option to choose on-premise or SaaS deployment.

What is Celoxis?

Celoxis was developed to provide enterprises with a smarter way to manage projects. The all-in-one, customizable online project portfolio management solution offers the tools that businesses of all sizes need to manage projects, time sheets, expenses, and business processes specific to their companies. Celoxis tackles the biggest real-world project management complexities with features like a scheduling engine, Gantt Charts, resource assignments, risk management, and issue tracking.

Unlike many of its competitors in the project management marketplace, Celoxis provides its users with a choice of deployment options. Enterprises have the option to choose SaaS or on-premise deployment, allowing for complete flexibility depending on institutional or organizational goals.

Celoxis also boasts one of the fastest Gantt Charts in the industry, with the ability to handle projects with 10,000 or more tasks. Enterprise organizations will appreciate robust reporting capabilities and pre-built apps for bug and issue tracking. The entire web-based platform is highly collaborative for organizations that work on project documents as departments or teams.

Who is Celoxis For?

  • Experience level: All experience levels
  • Industry: All industries
  • Business size: Small businesses, mid-size businesses, large enterprises
  • Departments/roles: All departments
  • Budget/point: Budget/point: SaaS prices start at $25 per user, per month, with volume and duration discounts. On-premise priced at $450 per user, one-time, with volume discounts
  • Example customers: HBO, jetBlue, The Cheesecake Factory, Deloitte, Jabil, Interim Healthcare, Bombardier, Singapore Post, Del Monte, University of Washington

Main Features

Portfolio Management

Advanced portfolio management tools are designed for organizations with complex project portfolios. Using Celoxis’ portfolio management capabilities, businesses are able to capture and track individual project risks, and determine how those projects align with their overall organizations goals.

Included within the portfolio management module are portfolio dashboards, which put the data you’ve collected to work for you and your organization. With portfolio dashboards, you can track your project’s key performance indicators (KPIs) down to the finest details. Consolidated demand management and real-time financial management capabilities are available, as well.

Document Management

When everyone is on the same page, teams are able to work smarter and more efficiently. Celoxis facilitates free client collaboration with the ability to quickly share documents and files securely through the web. Collaborating on documents through Celoxis is much safer than via email or fax.

Upload your project documents into Celoxis to start sharing them with colleagues. Celoxis provides you with version control tools that allow you to find past versions of documents that have been edited by your peers. You can also keep project documents organized within folders and sub folders. When you send logins to your clients, they’ll also be able to collaborate on the documents and project updates you’ve selected without viewing every document that your organization has uploaded.

Interactive Gantt Charts

Celoxis’ Gantt Charts are among the fastest in the industry, with the ability to handle up to 10,000 tasks with no sluggishness. Gantt Charts help teams work more efficiently when managing multiple projects at the same time, with the ability to link tasks from different projects and anticipate scheduling needs.

Open your first Gantt Chart and start making in-line edits based on the most current updates for the project you’re working on right now. The tasks you enter can be re-organized at any time, with unique keyboard shortcuts that make common operations even faster.


An advanced reporting engine helps Celoxis users make strategic business decisions. Celoxis turns project data into actionable insights. The platform is able to generate data visualizations, drill-down reporting, multi-level grouping, and dynamic filtering.

Decide which question you’re hoping to answer, then use Celoxis’ advanced reporting engine to create the reports you need. You can create reports based on custom fields (including formula fields). Graphical chart options include pie charts, bar charts, stacked bar charts, and bubble charts. All reports generated by Celoxis can be securely shared with clients and colleagues.


Celoxis integrates with a number of third-party business solutions, including Zendesk, Microsoft Project, QuickBooks Online, Salesforce, Google Drive, Zopim Live Chat, Microsoft Outlook, Microsoft Excel, Google Calendar, and Gmail.


Celoxis is available with SaaS or on-premise delivery. Businesses that opt for the SaaS model can expect to pay $25 per user, per month. The on-premise solution is available with a one-time fee of $450 per user. Volume discounts are available.

Bottom Line

  • Provides better visibility into projects
  • Ability to share customizable reports and dashboards
  • Accepted across industries and organizations of all sizes
  • Keep clients informed and satisfied
  • Free client logins and “email-only” users
  • Powerful portfolio planning and resource management capabilities

Videos and tutorials

Additional information for Celoxis

Key features of Celoxis

  • Activity Stream
  • Project Collaboration
  • Custom reports
  • Capacity planning & resource load with real-time view
  • Document management
  • Project financial management
  • Project portfolio management
  • Multiple resource assignments
  • Visual health indicators
  • Multi-timezone scheduling
  • Auto and Manual scheduling modes
  • Earned value analysis
  • Custom apps
  • Management dashboards
  • Role based security
  • Schedule and cost projections
  • Drill-down reporting
  • Revenue forecasting
  • API
View All Features


A Risk-free investment to your project management challenges.
Comprehensive, all-in-one tool for managers, team members, executives and clients.
Only solution to offer a complex workflow solution (Custom Apps) to track business processes.
One of the few tools to offer a SaaS (cloud-based) and an On-premise deployment option.
Fastest Interactive Gantt Chart in the industry that can easily handle large projects.
Multi-level timesheet approvals
Job-role based costing and billing
Robust Reporting capabilities with a whole range of comparison charts and graphical drill-down charts to visualize project data.
Card View
Highly collaborative software with document management capabilities.
Flexible and completely customizable tool as per business requirements.
Pre-built apps for bug and issue tracking, risk management, new project approvals and change request management.
Out of the box integration with MS Project, Excel, QuickBooks Online, Salesforce.com, Google Drive, iCalendar, LDAP, MS Outlook and other email clients.
Free client portal.
Flexible and easy to use web-based API.
Multi-lingual application.
24x5 support.