Kantata vs Notion

Trello

monday.com

Evernote Teams

Smartsheet

Wrike

Adobe Workfront

Compare Kantata and Notion based on features, pricing, verified reviews, integrations & more on GetApp. Find out which software is best for your business in 2026.

Smartsheet, an online work execution platform, empowers organizations to plan, track, automate, and report on work. Over 80,000 brands rely on Smartsheet for project and work management because of its easy-to-use interface, real-time gantt charts and dashboards, and work automation features.

Wrike is an AI-powered enterprise work management platform that enables teams to build, connect, and scale workflows with comprehensive visibility. The software offers task management, resource planning, and visual collaboration tools alongside AI agents that automate routine tasks. Wrike integrates with numerous applications including Microsoft, Google, and Adobe products while providing enterprise-grade security with role-based access control.

Plan, execute, and deliver great work with a single source of project truth across the enterprise. Adobe Workfront helps you prioritize work, quickly identify bottlenecks, automate processes, and deliver the right outcomes. It serves leaders and team in organizations of all sizes in all industries.

Kantata is purpose-built technology for small to large agencies and professional services organizations. Users can automate resource management and project management best practices for creative and professional service providers.

@mentions

Access Controls/Permissions

Accounting

Accounting Integration

Activity Dashboard

Activity Tracking

Agile Methodologies

Alerts/Notifications

Approval Process Control

Assignment Management

Bar Chart

Billable & Non-Billable Hours

Billable Items Tracking

Billing & Invoicing

Budget Management

Budget Tracking

Budgeting/Forecasting

Business Process Automation

Calendar Management

Campaign Management

Capacity Management

Change Management

Charting

Client Management

Client Portal

Collaboration Tools

Color Codes/Icons

Commenting/Notes

Communication Management

Cost-to-Completion Tracking

Customizable Branding

Customizable Dashboard

Customizable Fields

Customizable Reports

Customizable Templates

Dashboard

Data Import/Export

Data Visualization

Deadline Management

Dependency Tracking

Document Management

Document Storage

Drag & Drop

Due Date Tracking

Employee Activity Monitoring

Estimating

Event Triggered Actions

Expense Tracking

File Management

File Sharing

File Transfer

Financial Management

Forecasting

Gantt/Timeline View

Graphical Workflow Editor

HR Management

Idea Management

Integrated Business Operations

Invoice Management

Issue Management

Issue Tracking

Kanban Board

Leave Tracking

Milestone Tracking

Mobile Access

Monitoring

Multi-Currency

Multiple Billing Rates

Multiple Projects

Online Time Tracking

Overtime Calculation

Percent-Complete Tracking

Performance Metrics

Planning Tools

Portfolio Management

Prioritization

Progress Tracking

Project Accounting

Project Management

Project Planning

Project Planning/Scheduling

Project Scheduling

Project Templates

Project Time Tracking

Project Tracking

Project Workflow

Projections

Proposal Generation

QuickBooks Integration

Quotes/Estimates

Real-Time Analytics

Real-Time Data

Real-Time Notifications

Real-Time Reporting

Real-Time Updates

Recurring Tasks

Reimbursement Management

Reminders

Remote Access/Control

Kantata

Web-based

Windows

Software Design Consultant

Easy to use, good loading times, simple but effective design, great reporting capabilities.

Implementation Consultant

I really love the ease of tracking time and the multiple options you have as a user of the system. The system is intuitive and there are great resources for reporting.

Partner

We basically had to figure it out on our own. THe "integrations" through thier integration tool are very poorly built and the tool is terrible.

Communications Director

Our team is so happy to have made the switch to Mavenlink. The sales and support team have been outstanding.

Project manager

Mavenlink helps me track the progress and budgets for my projects. It's easy to use and I like the many different reports that I can pull from the tool.

ERP Cloud Practice Director

Nice tool with powerful reporting that needs significant improvement on usability.

Senior Producer

It's a work in progress, there's a world in Mavenlink still to discover and we're hoping to get there one day. It's still one of the best tools out there, in comparison.

Senior Manager

Overall it had been good so far. Working had been flawless and as expected.

Junior Engineer

Many ways to do similar things and often so many features you’re unaware of. I find it is intimidating for new users and not as intuitive as other products.

Accessibility Engineer

Zoom, Slack, Microsoft Teams, no other application sends me so much email. The color scheme is also boring.

Operations Manager

Once you are using it, however, it is pretty good for resource management and reporting.

Founder

For the price, and for what we THOUGHT we could do, very disappointed with the tool to date.

Service Operations Specialist

It is great to have all of our tools in the one place that integrates with the rest of the business.

Associate Project Manager

Mavenlink is a great way to keep track of everything you need for multiple projects across various areas. Budget burn is clear to see, it's easy enough to add and message people on a project.

Project Manager

I love the easy UI of Mavenlink. The side menu bar is very easy to navigate.

Head of Group Operations

Effective tool with ease of use and a broad range of features.

Senior Project Manager

Overall I feel that Mavenlink is average. The people I've worked with there have been kind, helpful and have average to good customer service.

The extensive feature set and seamless integration with development tools provided a comprehensive solution for software development projects.

Kantata screenshot: Kantata managing projects

Kantata screenshot: Kantata analytics & reporting

Kantata screenshot: Kantata resource management

Kantata screenshot: Kantata time tracking management

Kantata screenshot: Kantata project accounting

Kantata screenshot: Kantata project costs and estimates

Kantata screenshot: Kantata team collaboration

Freelancers

Large Enterprises

Mid Size Business

Non Profit

Small Business

Trello is a project management tool that helps teams organize and manage their tasks. It caters to a range of industries and teams, from marketing to engineering. Trello's simple and intuitive interface makes it easy for any team to get started and stay on top of their work.

monday.com is a cloud-based Work OS, where teams create workflow apps in minutes to run their processes, projects, and everyday work. Teams shape workflows and projects, code-free, with a platform that adapts to shifting needs, liberates teams from manual grunt work, and connects teams in a collaborative work space.

Evernote helps you capture and manage ideas, projects, memories, and to-do lists in a single place. Write notes, attach documents, scan images, take voice memos, or clip from the web to organize everything from big projects to personal moments. With Evernote, you can focus on what matters.

Notion is a project and workflow management solution that helps businesses streamline operations related to goal setting, status tracking, lead management, and more on a centralized platform. It enables users to utilize the drag-and-drop interface to organize, rearrange, and develop ideas or plans.

Kantata vs Notion Comparison (2026)

Kantata

Notion

Overview

Video & Screenshots

Pricing

User reviews

Key features

Integrations

Alternatives