Paymo vs actiTIME

Trello

Asana

monday.com

Wave

Harvest

KeyedIn

Compare Paymo and actiTIME based on features, pricing, verified reviews, integrations & more on GetApp. Find out which software is best for your business in 2026.

Clockify

Clockify is a time tracking app that helps teams track work hours across projects. For unlimited users, project and client managers can measure employee productivity, track the progress of every project and do all necessary reporting and administration work in one place.

Jira

Jira is project tracking software that helps every team collaborate to plan, track, and release work by breaking down big ideas into achievable steps. Jira offers features like task organization, work alignment to goals, customizable workflows, and real-time data insights to optimize outcomes.

Asana Starter Plan provides growing teams with project management tools to track progress and meet deadlines. The plan includes workflow automation features, custom project templates, forms for standardized work requests, and rules for routine task management. It also offers visualization tools like Gantt and timeline views, plus AI-powered features for status updates and project organization.

Split projects into manageable tasks, assign them to your team and set milestones. Create Project Templates that you can use for repetitive work.

Access Controls/Permissions

Accounting

Activity Dashboard

Activity Tracking

Agile Methodologies

Alerts/Notifications

Approval Process Control

Assignment Management

Automatic Time Capture

Bar Chart

Billable Items Tracking

Billable & Non-Billable Hours

Billing & Invoicing

Budget Management

Calendar Management

Capacity Management

Client Portal

Clock In/Out

Collaboration Tools

Color Codes/Icons

Commenting/Notes

Communication Management

Contact Database

Credit Card Processing

Customizable Branding

Customizable Invoices

Customizable Reports

Customizable Templates

Dashboard

Dependency Tracking

Document Management

Document Storage

Drag & Drop

Due Date Tracking

Employee Activity Monitoring

Employee Scheduling

Employee Time Tracking

Estimating

Expense Tracking

File Management

File Sharing

File Transfer

For Small Businesses

Gantt/Timeline View

Goal Setting/Tracking

Hourly Billing

HR Management

Invoice Creation

Invoice History

Invoice Management

Invoice Processing

Kanban Board

Leave Tracking

Marketing Calendar

@mentions

Milestone Tracking

Mobile Access

Mobile App

Multi-Currency

Multiple Billing Rates

Multiple Projects

Online Invoicing

Online Payments

Online Time Tracking

Payment Processing

Percent-Complete Tracking

Performance Metrics

Planning Tools

Portfolio Management

Prioritization

Productivity Tools

Progress Tracking

Project Billing

Project Costing

Project Management

Project Planning

Project Planning/Scheduling

Project Scheduling

Project Templates

Project Time Tracking

Project Tracking

Project Workflow

Real-Time Data

Real-Time Notifications

Real-Time Reporting

Real-Time Updates

Recurring/Subscription Billing

Recurring Tasks

Reminders

Remote Access/Control

Remote Support

Reporting/Analytics

Reporting/Project Tracking

Reporting & Statistics

Resource Allocation & Planning

Resource Management

Resource Scheduling

Search/Filter

By industry, Paymo reviewers are most commonly professionals in marketing and advertising (17%). The most frequent use case for Paymo cited by reviewers is time tracking (71% of reviewers).

Users and use cases

Most reviewers indicate that Paymo delivers strong value for money with affordable, scalable plans and generous features, but some users report high costs for add-ons, regional pricing issues, and price increases that reduce overall value.

Value for money

The Paymo integration most frequently cited by reviewers is Google Calendar, a scheduling product rated 4.2 out of 5 for its integration with Paymo.

Integrations

Paymo is a task management program with key features that include online time tracking, project time tracking, invoice creation, timesheet management, task management, and more.

Paymo

Web-based

Linux

Android

iPhone

Windows

iPad

Free

Starter

Small Office

Business

Founder

Paymo excels as a comprehensive project management and time tracking tool especially for freelancers and agencies handling multiple clients and projects.

The ability to assign tasks, monitor progress, and generate detailed invoices all within one platform saves significant time and effort.

Additionally, the Gantt charts and Kanban boards provide great flexibility for visualizing project timelines and workflows.

Owner

It’s great for small teams and has a user-friendly design. Although it might not fit larger teams, for small teams, it simplifies project management and helps keep everything organized.

Principal

I love that I can easily run a timer for a specific project and client right from the mobile app and manually adjust the logged times as needed (e.g., reduce the time logged if I forget to stop the timer).

Freelance consultant and fractional CMO

The best part in Paymo is to have time tracking, projet/task management and invoicing in one unique tool, it saves me lots of time.

Practice Leader

Paymo stands out as a comprehensive solution for time tracking and project management, particularly catering to freelancers and small to medium-sized businesses seeking a harmonious blend of functionality and user-friendly design.

Designer & Project Manager

Having all the clients and projects organized, being able to assign each team member their tasks and exchange feedback, all on one platform, keeps me and my team much more organized and saves me many, many emails.

Graphiste 

With these great functions we manage our projects, our times, monitoring, task planning and even the precise time billing of projects.

Paymo's strength lies in its detailed reporting capabilities and the integration of a Kanban board, which allows for seamless task management and progress tracking.

Chief information officer

Paymo helps you automate your invoicing process by setting up recurring invoices, late payment reminders, and thank you notes.

Digital Marketing Director + Owner

To this day we still use Paymo to track our hourly projects and tasks and find it to be the easiest and most effective way to time track individual projects and tasks and one of the simplest ways to generate invoices from those projects!

Motion Graphic Designer

Their tools for invoicing and their desktop app allows for time tracking with ease, the billing and invoice tools are great, project management is great, and the ability to create digital live time reports is a great feature.

President

We did a comprehensive review of project planning and management software available on the market for our needs as a small business consultancy and Paymo came up as the most comprehensive feature-set at a very reasonable price.

My overall experience with Paymo is that it is a useful and comprehensive software for managing projects, time tracking, invoicing, and billing.

UX Working Student

I like that I can manage my time, vacations, and sick leaves at the same platform, since I am a working student, I do not use other tools that might be a case for other employee types

Agent

Honestly, I have used several project management software but Paymo particularly interested me with its speed of task management, expense tracking as well as its simple and customizable user interface.

WordPress Consultant and Webdesigner

I wish Paymo would offer more customization and more robust templates, or a clever AI assistant which analyzes my usage and makes suggestions to save me more time.

Account

The difficulty in moving a project from "new business" to "standard"; the formulation of reports should also be more immediate with the export of a simplified Excel file to be delivered to end customers where the differentiation is already present in:

PR Manager

I use Paymo to track my activities so that the management team knows my day-to-day tasks and ultimately decides that the clients and projects are profitable.

Webdesigner

Customization doesn’t go far enough, for example I can’t switch to another invoicing template (subcontracting) without having to go to settings and change the company logo for all invoices.

The mobile app does not have enough features from the web-version, I especially miss being able to invoice unbilled time for my projects, without having to go to the website.

Paymo has been solid for us, no technical issues or downtime, bugs, etc.. Has really kept us on top of our game in relation to time based tracking and billing.

Teacher

Versatility in meeting various project management requirements. Whether you're supervising a small team or managing a multifaceted project involving numerous stakeholders, Paymo's interface maintains a consistent and user-friendly design.

Creator

Great for collaborating, I appreciate the time tracking and task management features.

Graphic and web designer

The ability to track multiple projects for many clients makes this the perfect tool for a freelancer working on retainer.

The Invoice tools are great too, but having to use HTML to update very simple design decisions is not very intuitive, such as changing the distance between sections and changing some of the colors.

It has many features that can help freelancers and small businesses to plan, execute, and deliver their work efficiently and accurately.

It allows us to manage our projects and billing with accurate time for the delivery of our projects.

Publishing Director

At Vertebrate Publishing we've used Paymo for years to manage our book projects and to specifically manage and track our time as this is our primary production cost.

The mobile app needs more refinement. As i invite guests over to my project dashboard, I am currently unable to notify them whenever I post a comment.

We couldn't run our business without it and the bank of data we can access from archived projects is invaluable when we come to assess the viability of new book projects.

Team Lead

Another thing is that the integration with Slack is a bit shallow, only notifying about tasks but not detailing and not allowing the user to manipulate Paymo from Slack.

Operations Lead

We use it for hour tracking, registration and invoices, and for that, it works well.

For small companies, the tool may be sometimes too complete, but it is free if you use it in the limitations and it enables features you would not have with another the tool, even if you have to pay for a small license

The user-friendly interface makes it easy to navigate thorugh the app, and learn how to use it in minutes.

Marketing Coordinator

I started tracking my time elsewhere (like clunky Excel). Since there's no update from Paymo on whether they're back online or not, I have to constantly refresh the window and see for myself.

This makes me wonder what i will use if I hire more employees, but we shall cross the bridge when we reach there.

Customer Care

Most liked is the ability to share notes and time among co-workers to get projects completed and have a record.

The timing tracking for invoicing is tricky since we have a mix of types of billable expenses on a project.

Director

Sub-task handling, Task editor side-panel, Task template handling, Lack of project stage functionality option

Independent Contractor

I use Paymo mostly for time tracking and invoicing, but also for tracking expenses.

Project manager isn't as robust as the rest of the software and Gantt charts aren't included in the small office plan.

Product design Engineer

I would like a quick notes section added to the dashboard, A daily checklist of the work day, rather than a specific project.

Paymo vs actiTIME Comparison (2026)

Paymo

actiTIME

Overview

Video & Screenshots

Pricing

User reviews

Key features

Integrations

Alternatives