Paymo vs Wrike

Asana

Jira

Trello

Asana Starter Plan provides growing teams with project management tools to track progress and meet deadlines. The plan includes workflow automation features, custom project templates, forms for standardized work requests, and rules for routine task management. It also offers visualization tools like Gantt and timeline views, plus AI-powered features for status updates and project organization.

Jira is project tracking software that helps every team collaborate to plan, track, and release work by breaking down big ideas into achievable steps. Jira offers features like task organization, work alignment to goals, customizable workflows, and real-time data insights to optimize outcomes.

Trello is a project management tool that helps teams organize and manage their tasks. It caters to a range of industries and teams, from marketing to engineering. Trello's simple and intuitive interface makes it easy for any team to get started and stay on top of their work.

SEO Consultant

Very satisfied, I use it continuously to track my time (I have a dozen customers) and today I couldn't do without it.

Split projects into manageable tasks, assign them to your team and set milestones. Create Project Templates that you can use for repetitive work.

Access Controls/Permissions

Accounting

Activity Dashboard

Activity Tracking

Agile Methodologies

Alerts/Notifications

Approval Process Control

Assignment Management

Automatic Time Capture

Bar Chart

Billable Items Tracking

Billable & Non-Billable Hours

Billing & Invoicing

Budget Management

Calendar Management

Capacity Management

Client Portal

Clock In/Out

Collaboration Tools

Color Codes/Icons

Commenting/Notes

Communication Management

Contact Database

Credit Card Processing

Customizable Branding

Customizable Invoices

Customizable Reports

Customizable Templates

Dashboard

Dependency Tracking

Document Management

Document Storage

Drag & Drop

Due Date Tracking

Employee Activity Monitoring

Employee Scheduling

Employee Time Tracking

Estimating

Expense Tracking

File Management

File Sharing

File Transfer

For Small Businesses

Gantt/Timeline View

Goal Setting/Tracking

Hourly Billing

HR Management

Invoice Creation

Invoice History

Invoice Management

Invoice Processing

Kanban Board

Leave Tracking

Marketing Calendar

@mentions

Milestone Tracking

Mobile Access

Mobile App

Multi-Currency

Multiple Billing Rates

Multiple Projects

Online Invoicing

Online Payments

Online Time Tracking

Payment Processing

Percent-Complete Tracking

Performance Metrics

Planning Tools

Portfolio Management

Prioritization

Productivity Tools

Progress Tracking

Project Billing

Project Costing

Project Management

Project Planning

Project Planning/Scheduling

Project Scheduling

Project Templates

Project Time Tracking

Project Tracking

Project Workflow

Real-Time Data

Real-Time Notifications

Real-Time Reporting

Real-Time Updates

Recurring/Subscription Billing

Recurring Tasks

Reminders

Remote Access/Control

Remote Support

Reporting/Analytics

Reporting/Project Tracking

Reporting & Statistics

Resource Allocation & Planning

Resource Management

Resource Scheduling

Search/Filter

The Paymo integration most frequently cited by reviewers is Google Calendar, a scheduling product rated 4.2 out of 5 for its integration with Paymo.

Integrations

By industry, Paymo reviewers are most commonly professionals in marketing and advertising (17%). The most frequent use case for Paymo cited by reviewers is time tracking (71% of reviewers).

Paymo

Web-based

Linux

Android

iPhone

Windows

iPad

monday.com AI Work Platform

Harvest

Basecamp

ClickUp

Wrike

Toggl

Teamwork.com

Clockify

Zoho Projects

QuickBooks Online

Free

Solo

Plus

Task management limitations

Director

Sub-task handling, Task editor side-panel, Task template handling, Lack of project stage functionality option

Designer & Project Manager

The mobile app is still confusing and hard to work with, specially when, as a Project Manager, I have multiple projects with infinite tasks assigned to me.

41% of reviewers feel negative about Paymo’s task management features. Some reviewers report difficulties with handling complex task scenarios, such as lacking subtask support, limited automation, and insufficient custom fields. They indicate frustration with searching, filtering, and organizing tasks, especially when managing large volumes or switching between projects. Users mention issues with mobile usability, integration gaps with other tools, and restrictions on lower-tier plans. They say these limitations make it harder to efficiently delegate, track, and manage tasks for more demanding workflows.

Tailored for small businesses

Chief information officer

It has many features that can help freelancers and small businesses to plan, execute, and deliver their work efficiently and accurately.

95% of reviewers feel positive about Paymo’s suitability for small businesses and freelancers. Reviewers appreciate that the platform offers essential tools for managing projects, tracking time, and facilitating collaboration without being overly complex or expensive. Some users say Paymo’s pricing and feature set make it accessible for solo entrepreneurs and growing teams, while others highlight its ability to support evolving business needs. They find it especially helpful for staying organized, managing client work, and streamlining daily operations in a cost-effective manner.

Comprehensive project oversight

Founder

Additionally, the Gantt charts and Kanban boards provide great flexibility for visualizing project timelines and workflows.

96% of reviewers feel positive about Paymo’s project tracking capabilities. Reviewers indicate they value being able to monitor project progress, track time spent on tasks, and manage multiple projects from a single platform. They appreciate features like detailed reporting, Gantt charts, Kanban boards, and the integration of time tracking with project management. Some users say these tools help them identify bottlenecks, allocate resources efficiently, and ensure deadlines are met. They find the all-in-one approach convenient for keeping everything organized and streamlining collaboration among team members.

Paymo excels as a comprehensive project management and time tracking tool especially for freelancers and agencies handling multiple clients and projects.

The ability to assign tasks, monitor progress, and generate detailed invoices all within one platform saves significant time and effort.

Practice Leader

Paymo stands out as a comprehensive solution for time tracking and project management, particularly catering to freelancers and small to medium-sized businesses seeking a harmonious blend of functionality and user-friendly design.

Graphiste 

With these great functions we manage our projects, our times, monitoring, task planning and even the precise time billing of projects.

Paymo's strength lies in its detailed reporting capabilities and the integration of a Kanban board, which allows for seamless task management and progress tracking.

Paymo helps you automate your invoicing process by setting up recurring invoices, late payment reminders, and thank you notes.

Motion Graphic Designer

Their tools for invoicing and their desktop app allows for time tracking with ease, the billing and invoice tools are great, project management is great, and the ability to create digital live time reports is a great feature.

President

We did a comprehensive review of project planning and management software available on the market for our needs as a small business consultancy and Paymo came up as the most comprehensive feature-set at a very reasonable price.

My overall experience with Paymo is that it is a useful and comprehensive software for managing projects, time tracking, invoicing, and billing.

UX Working Student

I like that I can manage my time, vacations, and sick leaves at the same platform, since I am a working student, I do not use other tools that might be a case for other employee types

Agent

Honestly, I have used several project management software but Paymo particularly interested me with its speed of task management, expense tracking as well as its simple and customizable user interface.

WordPress Consultant and Webdesigner

I wish Paymo would offer more customization and more robust templates, or a clever AI assistant which analyzes my usage and makes suggestions to save me more time.

Account

The difficulty in moving a project from "new business" to "standard"; the formulation of reports should also be more immediate with the export of a simplified Excel file to be delivered to end customers where the differentiation is already present in:

PR Manager

I use Paymo to track my activities so that the management team knows my day-to-day tasks and ultimately decides that the clients and projects are profitable.

Webdesigner

Customization doesn’t go far enough, for example I can’t switch to another invoicing template (subcontracting) without having to go to settings and change the company logo for all invoices.

The mobile app does not have enough features from the web-version, I especially miss being able to invoice unbilled time for my projects, without having to go to the website.

Owner

Paymo has been solid for us, no technical issues or downtime, bugs, etc.. Has really kept us on top of our game in relation to time based tracking and billing.

Teacher

Versatility in meeting various project management requirements. Whether you're supervising a small team or managing a multifaceted project involving numerous stakeholders, Paymo's interface maintains a consistent and user-friendly design.

Creator

Great for collaborating, I appreciate the time tracking and task management features.

Graphic and web designer

The ability to track multiple projects for many clients makes this the perfect tool for a freelancer working on retainer.

The Invoice tools are great too, but having to use HTML to update very simple design decisions is not very intuitive, such as changing the distance between sections and changing some of the colors.

It allows us to manage our projects and billing with accurate time for the delivery of our projects.

The mobile app needs more refinement. As i invite guests over to my project dashboard, I am currently unable to notify them whenever I post a comment.

Team Lead

Another thing is that the integration with Slack is a bit shallow, only notifying about tasks but not detailing and not allowing the user to manipulate Paymo from Slack.

Operations Lead

We use it for hour tracking, registration and invoices, and for that, it works well.

For small companies, the tool may be sometimes too complete, but it is free if you use it in the limitations and it enables features you would not have with another the tool, even if you have to pay for a small license

The user-friendly interface makes it easy to navigate thorugh the app, and learn how to use it in minutes.

Marketing Coordinator

I started tracking my time elsewhere (like clunky Excel). Since there's no update from Paymo on whether they're back online or not, I have to constantly refresh the window and see for myself.

Customer Care

Most liked is the ability to share notes and time among co-workers to get projects completed and have a record.

Principal

The timing tracking for invoicing is tricky since we have a mix of types of billable expenses on a project.

It’s great for small teams and has a user-friendly design. Although it might not fit larger teams, for small teams, it simplifies project management and helps keep everything organized.

Independent Contractor

I use Paymo mostly for time tracking and invoicing, but also for tracking expenses.

Product design Engineer

I would like a quick notes section added to the dashboard, A daily checklist of the work day, rather than a specific project.

Paymo's pricing plans may not be suitable for all budgets, especially for freelancers or small teams looking for more affordable options.

Designer

It's been more than 10 years of understanding the big picture, charging the clients accordingly, having my own database of project durations and scope.

Paymo vs Wrike Comparison (2026)

Paymo

Wrike

Overview

Video & Screenshots

Pricing

User reviews

Key features

Integrations

Alternatives