Toodledo vs Todoist

Trello

Asana

monday.com

Pazo

Coolfire Core

Morningmate

Compare Toodledo and Todoist based on features, pricing, verified reviews, integrations & more on GetApp. Find out which software is best for your business in 2026.

Microsoft To Do

Microsoft To Do is a daily planner app that allows users to manage and share daily to-do lists, add due dates, set reminders, and more. It is accessible via mobile apps on iOS, Android, and Windows 10 as well as on the web. Microsoft To Do can integrate with Outlook Tasks for easier task management all in one place.

Jira

Jira is project tracking software that helps every team collaborate to plan, track, and release work by breaking down big ideas into achievable steps. Jira offers features like task organization, work alignment to goals, customizable workflows, and real-time data insights to optimize outcomes.

Connecteam

An all-in-one employee app that's both powerful, affordable and easy to use, especially for the mobile workforce.

Organize Your Tasks. Use folders, tags, contexts, subtasks and more to organize, search and sort through your tasks. Improve Your Productivity. Toodledo's hotlist, customizable alarms, and sortable online to-do list will help you remember to complete tasks on-time.

Activity Tracking

Collaboration Tools

Commenting/Notes

Dashboard

Deadline Management

Email-to-Task Conversion

Gantt/Timeline View

Mobile Access

Prioritization

Real-Time Notifications

Recurring Tasks

Reporting/Analytics

Search/Filter

Sub-Task Management

Task Board View

Task Editing

Task Import

Task Progress Tracking

Task Scheduling

Task Tagging

Time Tracking

To-Do List

Proprietary

Toodledo

Web-based

iPad

Android

iPhone

Free

Engineer

Tasks are shown in a dense, no-fluff format to maximize the information on a screen - on both mobile app and browser.

Founder

It has all the fields needed for my task management purposes, so I can customize it for my needs, and also offers the option of removing fields I don't need to prevent the system from getting clunky.

Coordinator

I use it for work projects, grocery shopping, trip planning,  event planning, reading lists, garden notes, etc. - i literally use if for everything.

Repeating tasks which have only a start date are handled properly, unlike with many competitors.  

Senior Project Management

What I like most about Toodledo is the presentation of tasks for yesterday, today and tomorrow, next 7 days, next 30 days, etc..  

Physician

The features I use the most, are priority, status, context, start, and due dates, repeat and tags.

Information Technology Specialist

It is simple to prioritize tasks according to their level of importance with Toodledo.

Project Manager

It is a simple yet powerful cross platfrom tool that helps me manage all my life, and work tasks in one place.  

Consulting physician/toxicologist

The ability to sort/categorize tasks by priority to ensure that I meet commitments

physician

Significantly, a note can be attached to an item that allows nearly 30K letters.  

It takes a while to load on my phone but that may be because I have over 500 short and long-term, tasks, many of which are repeating.

Director of Finance and Operations

Easy to use, clear, and integrates well on desktop and phone

President / CEO

I like that the app syncs seamlessly and that tasks can be sorted based on my preferences.

Principal Director

I'm not able to set a recurring task on mobile app, only on the desktop version.

I haven't encountered any shortcomings when using Toodledo.

Then when i'm in the field or commuting and think of an idea or something I need to do I can add it via the app.

Database Consultant

Its an all-in-one place for all my todo and task tracking.

Owner

It's ingrained deeply into my work and personal life to help me achieve goals and maintain my daily tasks and projects.

The Iphone task list is synchronized with the computer, but it is less intuitive.  

Barrister

Helps me organise an insanely large and ever-shifting workload

Exporting and importing tasks with Excel is also very useful.

Agent

The toodledo software is a note-taking and task management application.

My least favorite thing about Toodledo is the mobile app and the fact that there has been zero support in years.

The software and app helps keep me organized and on task.

I love that I can access via the app and via a browser.

Everything from ToDoist, Trello, to Asana to Clickup to Norton to Evernote - you name it -

Personal Trainer

It stopped working on my old iPad which was a shame.

This is enormously useful.   And, of course, the dates automatically update.  

DIRECTOR

The versatility to personalize it with our needs - NO1 on the market... for sure

Retired

I would like the beta version to be promoted to the real version though

President

We periodically look at alternatives and always reach the same conclusion - Toodledo is the best.

Director -- Now retired

It is a mainstay tool in  my arsenal and I could not live without it.  

It's a fantastic and simple way to communicate our needs .

Director

Associate Research Scientist

The best thing about Toodledo is its flexibility.  

Cloud Automation Engineer

Using the feature "Saved Searches" I have been able to "mold" Toodledo into my custom workflow - and essentially that is the thing most of us will likely end up having to do with a task management software: Experiment, find your own way of getting things done, then adapt existing software to implement your way.

For example;  When did we have the kitchen countertops installed?  

I've not only used it - but consider myself somewhat of an expert on these types of apps.

Head of Data

This is the best implementation of Getting Things Done that I've come across.

Director of Analytics

Streamlined and easy to create and edit tasks.

I don't feel the tool needs anything based on my expectations.

Can attach files, sync with mobile app, set reminders, create sub tasks, share tasks, etc. etc.

Does its job, would love to have better alerts

author

I can put things off till tomorrow in a safe and reliable way!

It has all the features you need and just works.

Information Technology Assistant

I use the recurring task automation often as i have a repetitive task daily, and making sure i don't miss anything with the help of this software.

Software Engineer

It help me to be more organized with my daily task and keep track on the task that still on pending and needed to be finish on the dateline.

Sr. Manager

Always available with all my information.

Task Management

List Creation

Task Prioritization

Note Taking

Features

Improvements

Version Updates

Alerts

Small Business

Large Enterprises

Mid-size Business

Freelancers

Trello is a project management tool that helps teams organize and manage their tasks. It caters to a range of industries and teams, from marketing to engineering. Trello's simple and intuitive interface makes it easy for any team to get started and stay on top of their work.

Asana Starter Plan provides growing teams with project management tools to track progress and meet deadlines. The plan includes workflow automation features, custom project templates, forms for standardized work requests, and rules for routine task management. It also offers visualization tools like Gantt and timeline views, plus AI-powered features for status updates and project organization.

 Todoist helps individuals and teams capture tasks, organize work, and stay focused every day. Create projects, set priorities, and track progress across list, board, or calendar views. It’s the simplest way to bring order and clarity to busy workdays.

Activity/News Feed

Alerts/Notifications

Assignment Management

Calendar Management

Communication Management

Customizable Templates

Drag & Drop

File Management

File Sharing

For Small Businesses

Goal Management

Goal Setting/Tracking

Kanban Board

Milestone Tracking

Mobile App

Multiple Projects

Notes Management

Planning Tools

Productivity Tools

Progress Tracking

Projections

Project Management

Project Planning

Project Planning/Scheduling

Project Templates

Project Tracking

Real-Time Data

Real-Time Updates

Reminders

Reporting/Project Tracking

Reporting & Statistics

SSL Security

Status Tracking

Strategic Planning

Tagging

Team Collaboration

Team Management

Third-Party Integrations

Time & Expense Tracking

Visual Workflow Management

Web-based Deployment

Workflow Management

Reviews for Todoist come from a wide variety of industries, including computer software (8% of reviewers), information technology and services (8%), and marketing and advertising (8%). The most frequent use case for Todoist cited by reviewers is task management (80% of reviewers).

Users and use cases

Reviewers indicate that Todoist’s free plan is functional but limited, and some users report feeling pressured to upgrade for essential features. Users say paid plans offer valuable tools, though some reviewers feel the subscription model and pricing lack flexibility.

Value for money

The Todoist integrations most frequently cited by reviewers are: Google Calendar (a scheduling product rated 4.7 out of 5 for its integration with Todoist), Gmail (an email management product, 4.7), and Microsoft Outlook (an email management product, 4.4).

Integrations

Todoist is a task management program with key features that include to-do lists, task organization, editing, scheduling, alerts, and progress tracking, and more.

Todoist

Windows

Beginner

Business

Account Manager

Todoist allowed brokers to stay on top of daily tasks and deadlines, allowing Equatorial Insurance Brokers to enhance accountability and produce client work with fewer missed details.

Sales and Solutions Manager

The automation rules make it easy to handle task assignments between our frontend and backend teams, and shared project views make it easy for customers to monitor progress on their builds without frequent status calls.

Adult Ministry Associate

It is a perfect tool for me and my team to easily make a list of things that need to get done, assign them out, put due dates on it, and even leave notes within the tasks.

IT Manager

It brings natural‑language due date, labels, filters and small “karma” points that push you finish things, and in the free plan you already get more tools than many rival apps.

Continental

Available for all devices, allows tracking daily tasks, set level prioritization in task settings, take quick notes for quick ideas

Associate Director, Evaluation

The app makes it easy to categorize tasks across categories, workstreams, and projects, allowing you to stay organized and clutter-free.

Toodledo vs Todoist Comparison (2026)

Toodledo

Todoist

Overview

Video & Screenshots

Pricing

User reviews

Key features

Integrations

Alternatives